Academic Technology Center
Teaching with Technology Collaboratory

Inserting Graphics and Images

Benefits of adding graphics and images to presentations:

Adding Clip Art

Microsoft Office provides a variety of clip art that you can use in PowerPoint or any of the Microsoft Office applications.

Tip

If you don't find appropriate clip art in Microsoft Office, there are a number of clip art galleries where you can browse and download files to use in your slides. Microsoft provides a good, free gallery.

  1. Display the slide to which you are adding the clip art.
  2. From the menu ribbon, select the Insert tab > Clipart.
  3. The Clip Art window appears on the right side of the screen.
  4. Type a keyword in the Search box and click Go or press the Enter key to search for appropriate clip art. Clips matching the keyword appear.
  5. When you find a clip you would like to use on the slide, click on it. The clip appears on the slide.
  6. Move and resize the clip art, if needed.

Note

If you selected a slide layout with a placeholder for graphics, click on the Insert Clip Art icon that appears in the Click icon to add content area of the slide.

Adding Images and Other Graphics

If you have digital images, such as images taken with a digital photograph, or graphics that you have obtained from a source other than a clip art gallery, you can easily add them to your slides as long as you have saved the image or graphic file on your computer.

  1. Display the slide to which you are adding the image.
  2. From the menu ribbon, select the Insert tab > Picture.
  3. In the Insert Picture window, browse to the folder which contains the image or graphic you are adding to the slide. Select the image and click Insert. The image appears on your slide.
  4. Move and resize the image or graphic, if needed.

Adding Lines and Shapes

You can add lines, boxes, circles, arrows, callouts, and a variety of other shapes to your slide.

  1. Display the slide to which you are adding the shape.
  2. From the menu ribbon, select the Insert tab > Shape.

Drawing a Line

  1. Click on a Line button in the Shapes dropdown menu. The mouse pointer changes to a crosshair.
  2. Place the mouse pointer where you would like the line to begin.
  3. Press and hold the mouse button while you drag the mouse pointer to where the line should end. Release the mouse button.
  4. Move the line, if necessary, by clicking on it and dragging it to a new position on the slide.
  5. Change the color of the line, if necessary, by double-clicking your new line.
  6. The Drawing Tools ribbon appears with the Format tab selected.
  7. Change the color of your line by selecting a new color in the Shape Styles area.

Drawing a Shape

  1. Click on a shape button in the Shapes dropdown menu. The mouse pointer changes to a crosshair.
  2. Place the mouse pointer where you would like the shape to begin.
  3. Press and hold the mouse button while you drag the mouse pointer to where the shape should end. Release the mouse button. The shape appears with the default line and fill colors.
  4. Move the shape, if necessary, by clicking on it and dragging it to a new position on the slide.
  5. Resize the shape, if necessary, but clicking on it, then clicking on a sizing handle and dragging the handle until the shape reaches the desired size.
  6. Change the color of the shape, if necessary, by double-clicking it.
  7. The Drawing Tools ribbon appears with the Format tab selected.
  8. Change the colors or fill of your shape by selecting an option in the Shape Styles area.
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Last modified: Jun 23, 2011, 10:40 EDT
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