Saving as PDF in Microsoft Word 2007
A "Save a PDF" add-in is required to use this feature. If you installed Microsoft Office 2010 from the network, you should automatically have this add-in. If you installed Office 2007 from a CD, you must also install the add-in by either going to \\admin\installpoint\Microsoft\Office\Add-Ins on the network or downloading it for free from Microsoft.
Benefits of saving as PDF:
- A PDF format ensures that when a file is viewed online or printed, it retains the intended format and the data in the file cannot be easily changed.
Saving as PDF
After you save a file as a PDF, you cannot use Word 2007 to make changes to the PDF file. Instead you should save two versions of the file: one in Word 2007 format and one in the PDF format. Changes should be made to the Word 2007 version of the file and then that file can be resaved as a PDF.
- Click the Microsoft Office Button.
- Point to the arrow next to Save As and then click PDF or XPS.
- In the File Name list, type or select a name for the document.
- In the Save as type list, click PDF.
Submitting a project report? Click the Options button to save your file as ISO 19005-1 compliant (PDF/A). Selecting this option ensures longterm compatibility or your document when archived in an electronic database.
- If you want to open the file immediately after saving it, select the Open file after publishing check box. This check box is available only if you have a PDF reader installed on your computer, such as Adobe Acrobat Reader.
- Next to Optimize for, select Standard for high quality printing, or Minimum size if print quality is not important and you want a small file size.
- Click Publish.
Last modified: Aug 21, 2008, 11:30 EDT