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Creating Symbol Shortcuts

Benefits of assigning shortcut keys to symbols in Microsoft Word 2010

Establish AutoCorrect Entries

What?

AutoCorrect entries work similar to Word’s automatic typo feature. Word will recognize text and convert it automatically. For example, built into Word is the AutoCorrect entry for the Copyright symbol. Simply type (c) and Word converts it to ©.

  1. From the Insert menu, select Symbol and choose More Symbols....
    .
  2. From the Symbols tab in the Symbols window, select your desired symbol.
  3. Select the AutoCorrect button.
  4. The AutoCorrect window appears. Enter in your desired text in the Replace textbox so that when typed in a Word document, it automatically converts to your desired symbol.

    Caption: In this example, when [euro] is typed, it converts to thy symbol.

  5. Enter any Exceptions you might have or select Add when finished to return back to the Symbols window. Select Close again to return to your document.
  6. Test your new AutoCorrect entry by typing the text you established in Step 4 in your document.

Assigning Keyboard Shortcuts to Symbols

  1. From the Insert menu, select Symbol.
  2. From the Symbols tab in the Symbols window, select your desired symbol.
  3. If a keyboard shortcut has been established for that symbol, it is displayed at the bottom of the window next to the Shortcut Key button.
  4. To assign a new shortcut, select the Shortcut Key button for your symbol.
  5. The Customize Keyboard window appears. Put your cursor in the textbox below Press new shortcut key: and press and hold all the keys (in the desired order) that you would like to establish as part of the symbol shortcut key sequence.
  6. When you are finished, click Assign and then Close to return back to the Symbols window. Click Close again to return to your document.

    In this example, the shortcut sequence for the Euro would be Alt+Shift+X. Entering that on your keyboard will input the Euro symbol in your document each time you type it.

  7. Test your symbol shortcut key sequence in your document.
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Last modified: Jun 24, 2011, 12:45 EDT
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