Academic Technology Center
Learning with Technology Collaboratory

Google Documents

What can I use Documents for?

Google Documents can be used to produce written documents. Google documents can be used individually, or they can be easily shared with other users for collaboration. You must have a Google account to create documents or use other Google applications.

Note

Google Apps is not a WPI-supported resource. If you have questions, please do not contact the Help Desk.

Setting up a Google Document

  1. Log in to your Google Docs account by navigating to http://Docs.google.com
  2. Under the New menu, select Document.
  3. Your new Untitled document appears on the next page
  4. The document name can easily be changed by clicking on the current document name.
  5. Enter the new document name in the message box.
  6. To edit the document click in the white area and begin typing.

Sharing Documents

Documents can be shared from within Google Docs with other people for collaboration and review purposes.

Sharing a document from the main page

Log in to your Google Docs account and locate your document in the list of your Google documents. Check the box next to the document name and click Share on the menu bar.

The Share this file dialogue box appears. Enter the e-mail addresses of your collaborators and choose either as collaborators or as viewers depending what permissions you would like them to have.

Click Invite collaborators

The Tell people about the file dialogue box appears. This dialogue allows you to send an email notifying your collaborators of the shared document. Email notification is optional, your document is now shared and your collaborators will be able to access it the next time they login.

Sharing from within an open document

Log in to your Google Docs account and locate your document in the list of your Google documents. Click on the document name to open it.

In the upper right hand corner of the screen click on the Share button and select Share with others from the drop down menu.

The Share this file dialogue box appears. Enter the e-mail addresses of your collaborators and choose either as collaborators or as viewers depending what permissions you would like them to have.(

Click Invite collaborators

The Tell people about the file dialogue box appears. This dialogue allows you to send an email notifying your collaborators of the shared document. Email notification is optional, your document is now shared and your collaborators will be able to access it the next time they login.

Editing you document

Log in to your Google Docs account and locate your document in the list of your Google documents. Click on the document name to open it.

Click in the document area and begin typing. If your document has been shared, your collaborators can view your changes almost immediately!

Revision History

The Revision History can allow you to review the progress of your paper or revert back to a previous version. To access the revision history for a document:

Log in to your Google Docs account and locate your document in the list of your Google documents. Click on the document name to open it.

Click on Tools and select Revision history from the drop down menu.

Click on Tools and select Revision history from the drop down menu.

All revisions of your document are displayed in reverse chronological order. Revisions can be viewed by clicking on the revision number or they can be compared by checking the boxes next to the revisions you wish to compare and then clicking Compare Checked button.

Maintained by itweb@wpi.edu
Last modified: Aug 22, 2008, 17:22 EDT
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