Academic Technology Center
Learning with Technology Collaboratory

SharePoint: Managing Views

SharePoint allows users to manage the way they organize and view items in any of their SharePoint lists in a number of different ways. Each view that is set up by a Site Member is personal, and can only be seen by the individual who created it. Site Owners are able to set up Views that can be seen by all Site Members.

Because Views allow the user to sort and filter, it is best to start with all of the items in a list, a.k.a. "All Items". For this reason, WPI SharePoint administrators recommend the use of Views or Folders, as opposed to both.

To create a view

Click the Library Tab in your list or library. Click the Create View button.

If you are creating a new View, you will be asked for a starting point.

 

This screen contains a number of options for your View. Each view must be named - the name will then appear in the dropdown menu at the top right corner of your list.

 

To request a SharePoint Site, please fill out this form.


Alternatively, you can email helpdesk@wpi.edu with the following information:

  1. Name of Your Project or Organization
  2. Short Name (suitable for URL): 6-8 characters
  3. Description of Project/Group
  4. Usernames of all group members, separated by semicolons
  5. Anticipated End Date for site
Maintained by itweb@wpi.edu
Last modified: Jun 06, 2012, 09:01 EDT
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