Information Technology Division
Academic Technology Center

Join an Interwise iMeeting Event

Note

It is recommended that before attempting to join an event that you install the software and test your Interwise connection a few days prior to the event. If you encounter any problems while doing this, you will have time to troubleshoot any problems you might be having and get assistance if needed. Visit the Getting Ready for an Interwise Event page to install Interwise and test your connection. Refer to Install Interwise and Test Your Connection for details which may help you with the installation. If you encounter problems you cannot resolve, contact connect@wpi.edu.

Joining an Event

The method for joining an event is determined by how the scheduler set up the event.

  1. Connect a headset with earphones and a microphone to your computer, or connect a microphone and speakers to your computer. These will allow you to listen to the presentation and participate.

Note

Headsets are available from the Academic Technology Center (ATC) for a small fee and from most electronics stores.

Tip

Most headsets have two connectors on them, one for the microphone and one for the earphones. Each connector usually has either a microphone or earphone picture on it. Match those pictures up to the pictures on the jacks on your computer. For more information on connecting your headset to your computer, see Connecting and Adjusting Your Headset.

  1. Locate the method for joining the event that relates to your event:

    Joining an event through automated e-mail
    If an event scheduler invites specific participants to attend, he or she has the option to send all participants an automated e-mail invitation to the event through Interwise. The subject line of the e-mail is the same as the event title. The event date and time are indicated in the body of the invitation.

    In the invitation, click on the link for joining the event no more than 15 minutes before the event's starting time. See the body of a sample message below.

    Joining an event through an Outlook invitation
    If you use Outlook for your e-mail and calendar and the scheduler created the event using Outlook, you receive an invitation for the event in your Outlook calendar. Click the long link that appears in the calendar entry to join the event up to 15 minutes before the event start time. A sample of a calendar entry and the appropriate link to click is shown below.

    Joining an open event through generic links
    A scheduler may not invite specific participants to an event and instead makes an "open" event that anyone can attend if they have the link. Such a link may be posted in myWPI, posted to a Web site, or sent in email. It may be difficult for you to know if you are joining an open event through a generic link. If you click the link in this case, you will be prompted to enter your first name, last name, and e-mail address for identification purposes. You will then be automatically entered into the event. Note that the link will only prompted you for your identification information and allow you to enter the event no more than 15 minutes before the event start time.

    Joining an event through an overview page
    The scheduler may provide a link to an overview page, which has information about the event which may be useful to you ahead of time. On the overview page, join the event by clicking the Enter button no more than 15 minutes before the event start time. You may or may not be prompted to enter your first name, last name, and e-mail address, depending on how the scheduler set up the event. An example of an overview page with an Enter button is shown below.

  2. If you did not previously install Interwise as recommended, the first time you use Interwise a dialog box appears asking if you want to install and run an installation file. This file installs the Interwise client on the computer. Click Yes.

    As the Interwise client installs on the computer, you'll see a Participant Application Setup window, which indicates the progress of the installation process. The total installation may take 30 to 60 seconds. Refer to Installing the Interwise Client and Testing Your Connection for details which may help you with the installation.

  3. The iMeeting window eventually appears on your screen. If the window is not maximized, be sure to maximize it.
  4. After the iMeeting window appears, a separate dialog box appears asking how you want to listen and speak during the event. If you have connected a headset or a microphone and speakers, select the first option.

Warning

If you do not have a headset or external microphone and speaker, but you are using a laptop with built-in speakers and a microphone, select the second option. You should be able to participate in the event, but the quality of your audio may be poor. A headset is recommended for the best audio performance.

  1. The Interwise Audio Setup Wizard window appears.

    Click Next to tab through the screens that allow you to test your listening and speaking volumes.

  2. Close the Audio Wizard Setup when you are finished testing your volumes. You are now ready to participate in the event.

Note

The first person to join an event is automatically the presenter. However, if you scheduled the event, you are the default presenter. If you are not the first person to join the event, make yourself the presenter by right clicking on your name and giving yourself presenting rights. The first person who joined the event will be demoted and no other participants can give themselves presenting rights. Only you can give others presenting rights once you take over as the presenter.

Related Resources

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Last modified: Sep 25, 2006, 16:33 EDT
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Academic Technology Center - Worcester Polytechnic Institute
100 Institute Road, Worcester, MA 01609-2280
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