Application Sharing

Using Application Sharing

Application sharing allows the event presenter to share any application that is running on his or her computer with the participants. The participants can remotely control the application if you allow them to have remote control.

Application sharing is useful when:

You are showing participants how to use a software application or you want a participant to show you how to use it.
You want to share a document and work collaboratively with the participants on it.

Sharing an Application

Open the application on your computer. The application must be open before you can share it.

Tip

Open all applications that you will be sharing before you begin your event. Make sure that each application window is showing the file you want to share. This saves you time during the event because you won't have to wait for the application to open and you won't have to open the specific file.

In the content window, click on the App Sharing tab.
From the list of applications that appears, select the application you want to share. Click the Start Sharing button.

Your screen changes so that only the application window is displayed. The iMeeting interface is hidden. In the upper right corner of your application window, you see the Application Sharing Dashboard.

Note that the Dashboard allows you to mute and unmute your microphone, but for ease of use, it is recommended that you leave the microphone muted and use the Ctrl key to speak. The person icons that appear in the gray boxes represent participants. If you are using voice activation, you'll be able to see when someone else is speaking. If you are using queued speaking and one of the participants enters the speaking queue, the Dashboard displays the number 1 and a microphone, as shown below.

Mute your microphone to allow the participant to speak.

Tip

The participants see the application appear in the whiteboard area of the iMeeting screen. They still see the content window and the participant window. Therefore, when you start sharing an application, it is a good idea to ask the participants to enlarge their whiteboard area by clicking the Enlarge button in the toolbar.

Warning

Depending on what you are sharing and the types of connections of participants, there may be a delay in what the participants see on their screens. It is recommended that when you start sharing an application that you ask participants to raise their hands when they see it. Make sure all see it before you begin discussing it. Check periodically during application sharing to make sure all participants are seeing the same thing.

To give remote control of the application to one of the participants, right click on the person icon in the Dashboard and select Allow Remote Control and then select the name of the participant who you are giving control to.

To take remote control away from a participant, right click on the person icon again, select Allow Remote Control, and select that person's name again.
To end application sharing, click To Interwise in the Dashboard. The Interwise interface appears. On the App Share tab, click End Sharing.

Tip

Do not switch to another application while you are sharing an application. Participants will only see a blank screen. If you need to switch to another application, end the current application sharing and start over. Or, if you will be sharing multiple applications at once, share your desktop instead of a specific application. The application you are sharing must be the active window.

Maintained by itweb@wpi.edu
Last modified: Nov 27, 2006, 16:02 EST