Student Employees - Information Technology Access

Overview

Student employees may need specialized access to work within your department. A form to request access for student work study employees can be found online within Human Resources Forms: Information Technology Access Request

When to complete an Access Request Form

This form is needed to request student employee access for:

Department network shares with Personal Identifiable Information (PII), sensitive information, confidential business data
Computer restrictions by time/location
Banner Production
Other specialized department systems

This form is not needed to:

Access department network shares ending in _ws
- Note: These shares should not contain PII, sensitive or confidential data
Continue a current student employee’s access to the next semester. A helpdesk request can be submitted prior to access expiration (see below)

Note: Access expires at semester’s end (Dec., May, Aug.). Continuation of access may be requested without resubmitting the form by contacting the Helpdesk prior to expiration.
Current Access	Expires	Contact IT During	To Continue Access for
A + B Terms	End of the last week of B term	December	C + D Terms
C + D Terms	End of the last week of D term	April	Summer Term
Summer Term	Last week before A term	August	A + B Terms

How to complete an access request form

The form can be completed electronically and emailed to helpdesk@wpi.edu from the department Information Analyst (or the student supervisor if the department does not have an Information Analyst). Optionally the form can be printed, signed, and sent via interoffice mail to the Information Technology Department.

How a student employee accesses systems

The credentials a student employee uses to access systems varies depending on their role.

	Student Personal Admin Account	Work Study Admin Account	Banner Prod
Username	Use own username	username_ws (“username” here may differ from personal admin username if the latter was created prior to May 2011)	Use own username to login via Banner INB Forms link. (Don’t need “other Banner options”)
Access	Departmental work study network file share (\\admin\fc\share_WS) which does not contain sensitive data	Departmental network file share (other than work study share) which may contain sensitive data Restricted by time/computer	Form classes Add form names if class needs to be defined ORACLE roles do not need to be listed here
Expiration	Based upon student registration	End of last week of semester	End of last week of semester

If you need assistance completing the form, or have questions about student employee access, you are welcome to contact the Helpdesk at helpdesk@wpi.edu or x5888.

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Last modified: May 16, 2012, 10:32 EDT