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Student Employment Job Descriptions

• Archives Assistant (Digitization Technician)
• Archives Reading Room Assistant
• Cataloging Assistant
• Circulation Assistant
• Circulation Student Supervisor
• Interlibrary Loan Assistant
• Library Instruction & Internet Assistant
• P.C. Assistant
• Periodicals Assistant
• Reference Assistant
• Repair/Processing Assistant
• Stacks Assistant
• Stacks Student Supervisor

Apply now!

The Gordon Library has a limited number of positions available for the 2007-2008 academic year. Library employment opportunities may include:

Archives Assistant (Digitization Technician)

Assist Archives staff with digitization work, e.g. scanning, web work, and metadata entry.

Reports to: Curator of Special Collections & Archives
Schedule: Hours vary between 8 a.m. to 5 p.m., Monday through Friday

Duties

• Assists with scanning of photographs, printed materials for patrons or in-house use.
• Assists with web page creation and editing for Archives’ website or associated digital project projects.
• Assists with entering metadata in Archives’ collections management database or other databases
• Assists with creating and editing digital audio and video projects.
• Assists with photo-reproduction services, such as photocopying and digital photography
• Assists in opening and/or closing procedures of reading room.
• Assists Archives staff with other task, e.g. filing or shelving as needed

Qualifications

• Interest in history
• Familiarity with HTML, XML, and CSS
• Familiarity with Adobe Photoshop & Acrobat
• Experience with using relational databases
• Willingness to learn new software and technologies.
• Attention to detail
• Good communication and interpersonal skills
• Able to work independently with minimal supervision.

Archives Reading Room Assistant

Assists patrons with use of the WPI Archives and Special Collections reading room.

Reports to: Curator of Special Collections & Archives
Schedule: Hours vary between 8 a.m. to 5 p.m., Monday through Friday

Duties

• Registers patrons and orientate them to reading room policies and procedures.
• Assists patrons with locating desired archival and special collections materials.
• Assists with photo-reproduction services, such as photocopying and scanning.
• Answers the telephone, directing calls to the proper staff member or taking messages.
• Answers directional questions for patrons.
• Assists in opening and/or closing procedures of reading room.
• Works on special projects and other duties as assigned.

Qualifications

• Public service oriented
• Dependable
• Familiar with WPI history
• Familiar with library & archives policies & procedures
• Attention to detail
• Good communication skills
• Able to work independently with minimal supervision.

Cataloging Assistant

Assists cataloging staff in maintaining accurate records of library holdings.

Reports to: Cataloging Librarian
Schedule: Hours vary, Mon-Fri from 8 a.m. - 4 p.m.

Duties

• Updates records in online catalog.
• Retrieves books from general collection.
• Special projects as assigned.

Qualifications

• Dependability
• Attention to detail
• Knowledge of Windows
• Keyboarding skills

Circulation Assistant

Assists patrons with use of library facilities and provides general and directional information.

Reports to: Access Services Librarian
Schedule: Hours vary, may include evening and weekend hours.

Duties

• Checks materials in and out from the circulating collection as well as from Reserves.
• Registers new patrons and edits patron records.
• Provides assistance in AudioVisual/Music Room.
• Collects fines.
• Provides change for photocopy purposes.
• Identifies items needing mending and places on the repair truck.
• Answers the telephone, directing calls to the proper staff member or taking messages.
• Assists patrons in use of photocopiers, microfilm and microfiche reader/printers.
• Answers directional questions for patrons.
• Assists in opening and/or closing procedures of library.
• Works on special projects and other duties as assigned.

Qualifications

• Public service oriented
• Dependable
• Familiar with library procedures
• Attention to detail
• Good communication skills
• Able to work independently with minimal supervision

Circulation Student Supervisor

Supervises students and general operation of the Circulation Desk when full- time staff are not working.

Reports to: Access Services Librarian
Schedule: Weekend and evening hours

Duties

• Demonstrates thorough knowledge of all library policies and procedures.
• Directs work of student assistants and supports them in maintaining library service standards.
• Resolves problems and handles complaints.
• Provides general information assistance to patrons and refers to professional staff when necessary.
• Supervises opening and closing procedures.
• Assists in training of other student assistants.
• Notifies supervisor of problems encountered during shifts so appropriate action may be taken.
• Maintains communication with supervisor.
• Knows emergency procedures.

Qualifications

• Previous library experience
• Supervisory skills
• Public service oriented
• Ability to handle stress and emergency situations
• Dependability
• Attention to detail
• Good communication skills

Interlibrary Loan Assistant

Assist in retrieving, photocopying, charging and processing items for Interlibrary Loan Department.

Reports to: Interlibrary Loan Librarian
Schedule: Hours vary, Mon-Fri between 8 a.m. - 5 p.m.

Duties

• Photocopy journal, book and microfiche articles taking care to copy the correct pages and ensuring that copies are clear and readable.
• Charge out books on the Voyager system.
• Prepare articles and books for mailing using the proper mailing system (UPS, Shuttle, U.S. Mail, Ariel, Fax).
• Retrieve books and journals.
• Perform other duties as needed.

Qualifications

• Attention to detail.
• Knowledge of Library classification system.

Library Instruction & Internet Assistant

Assist in the production of materials, searches, aAssist in the production of materials, searches, and publicity for library instruction initiatives, including ongoing maintenance of library web pages.

Reports to: Manager of Instruction and Outreach
Schedule: Monday through Friday. Hours vary.

Duties

• Update the library web site, check links, etc. and assist with create of new web pages.
• Proofread and photocopy instruction materials.
• Assist in the creation & distribution of publicity for instruction sessions such as posters, e-mail announcements, and mailings.
• Set up the Anderson Instruction Lab for instruction sessions, sometimes software installation & troubleshooting.
• Assist with instruction sessions and conduct library tours.
• Assist with library events, such as student orientations, National Library Week, Vendor & Library Services Fair, and other outreach initiatives.
• Collate and analyze evaluation responses & library statistical information.
• Perform duties for the Reference and Interlibrary Loan departments, as appropriate.
• Other duties as assigned.

Qualifications

• Working knowledge of basic research skills and use of library databases.
• Knowledge of HTML and web page design & creation.
• Knowledge of image editing tools, MS Office software suite, and ability to quickly learn SnagIt, Camtasia, and new technologies adopted by library staff.
• Dependable, flexible, and reliable.

P.C. Assistant

Maintains Library's general use computers.

Reports to: Systems Librarian
Schedule: Flexible hours

Duties

• Maintains general use Academic Network computers located in Library.
• Monitors computers for software and hardware problems.
• Troubleshoots and fixes computers, where possible.
• Refers more involved problems to CCC for resolution.
• Downloads and installs network software when needed.
• May be asked to assist with other Library computer problems.

Qualifications

• Familiarity with personal computers and Windows Operating System.
• Ability to work well with minimal supervision.
• Good oral and written communication skills (to describe problems, solutions, etc.).

Periodicals Assistant

Assist in processing and maintaining periodicals collection.

Reports to: Periodicals Library Assistant
Schedule: Hours vary, Mon-Fri between 8 a.m. and 4:30 p.m.

Duties

• Pick up and re-shelve journals from all floors and study areas daily.
• Survey use of journals daily.
• Process all checked in issues.
• Re-file fiche daily.
• Process all reference/periodical issues and shelve.
• Help prepare bindery shipments every 2 weeks.
• Process and shelve bindery materials as they are received from the bindery every 2 weeks.
• Maintain and organize all periodical titles, shelving, boxing, and recycling as needed.
• Help with special projects as needed.

Qualifications

• Dependability
• Able to work independently with little supervision.
• Accuracy.
• Good communication skills.

Reference Assistant

Assist in retrieving, processing and refiling materials in the Reference area.

Reports to: Reference Librarian
Schedule: Hours vary, Mon-Fri between 8 a.m. and 5 p.m.

Duties

• Retrieve, process, file and refile student IQP and MQP Reports.
• Retrieve and refile materials from remote storage (Founders Hall).
• Shelve Reference materials.
• Assist with special projects as they arise.

Qualifications

• Dependability
• Good communication skills.

Repair/Processing Assistant

Assists in repair and processing of library materials.

Reports to: Processing/Preservation Associate
Schedule: Hours vary, Mon-Fri between 8 a.m. and 4 p.m.

Duties

• Assists in repairing and preserving all in-house materials using proper techniques.
• Processes materials adding bookplates, security tags, and stamps as needed.
• Maintains work area.
• Responsible for a monthly inventory of all materials used for processing and repair.
• Works on special projects as needed.

Qualifications

• Dependability.
• Accuracy.
• Able to work independently, with little supervision.
• Attention to detail.

Stacks Assistant

Keeps assigned stack area in correct call number order, shelves returned items, pulls material for mending and corrections, and other stack related needs.

Reports to: Stacks Manager
Schedule: Hours vary, may include evening and weekend hours.

Duties

• Shelves books in designated areas while removing any debris, papers, paper clips, etc.
• Shelf reads with accuracy in a timely fashion.
• Maintains shelves in a clean and orderly manner.
• Identifies material in need of repair.
• Conducts routine stack searches for overdue or missing items.
• Shifts library material as needed.
• Participates in inventory and relabeling projects.
• Cooperates as a team member with staff to achieve efficient library operation.
• Performs other duties as assigned.

Qualifications

• Public service and detail oriented.
• Dependable work habits.
• Familiar with library classification system.

Stacks Student Supervisor

Supervises students in stacks maintenance.

Reports to: Stacks Manager
Schedule: Hours vary, may include evening and weekend hours

Duties

• Directs work of student stacks assistants.
• Assists in the training of student stacks assistants.
• Oversees lost book searches, inventory and relabeling program.
• Fills in as needed for shelving, shelf reading and cleaning.
• Maintains communication with Stacks Manager.
• Performs other duties as assigned.

Qualifications

• Previous stacks experience
• Public service and detail oriented.
• Dependability.
• Familiar with library classification system.
• Supervisory skills
• Good communication skills.

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Last modified: Aug 14, 2007, 15:05 EDT

George C. Gordon Library - Worcester Polytechnic Institute
100 Institute Road, Worcester, MA 01609-2280
Phone: +1-508-831-5410 - Fax: +1-508-831-5829 - Library Questions