• Property Management Manual
  • Introduction
  • What is Equipment?
  • Equipment Classifications
  • AM's Role in Property Management
  • Department's Role in Property Management
  • Tagging Procedures
  • Updating Information
  • Moves / Relocations / Transfers
  • Unlocated Property
  • Property Transfered to Another Department
  • Transfering Property to Another Educational Institution
  • Employment Termination
  • Surplus Equipment Policy
  • Equipment Disposition
  • Equipment Purchased with External Funds
  • Disposition of Federally-Owned Property
  • Property Inventory
  • Composition of the Database
  • Reports Available
  • Glossary of Terms
  • Forms

AM's Role in Property Management

The Director of Administrative Services has been designated as the Property Officer of the University with overall responsibility for the disposition of all property. The responsibility for management of property has been delegated to AM. It is within AM that official property records are located and the Property Management System is maintained. Overall property management is achieved through the combined efforts of the Purchasing Department, AM and the Office of the Controller in conjunction with each individual department, center or program.

AM's functions are as follows:

• managing and maintaining the WPI Property Management System;
• monitoring for compliance with sponsor equipment approval requirements;
• monitoring fund approvals of equipment purchases for all grant and contract accounts;
• screening for like or substitutable equipment before new equipment is purchased (if it meets the needs of the PI);
• generating system reports and property listings;
• conducting required physical property inventories;
• completing reports of federally-owned equipment and other sponsored project property reports;
• assisting in providing WPI departments with guidance involving property management issues (i.e., record keeping, surplus property, moving of equipment, etc.);
• establishing policies and procedures as required to maintain the Property Management System;
• maintaining communication with government auditors on matters relating to property management;
• ensuring compliance with University policy and Federal guidelines;
• disposal of surplus and excess equipment.

Any questions regarding property management practices at WPI can be addressed to AM, or by calling the Property Administrator, x5137.

The Research Accounting Department has created a purchasing practices resource manual regarding titled "Purchasing and Property Control Manual." Questions regarding purchasing procedures should be directed to the Research Accounting Department at x5848.

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Last modified: May 29, 2007 10:35:45