• Property Management Manual
  • Introduction
  • What is Equipment?
  • Equipment Classifications
  • AM's Role in Property Management
  • Department's Role in Property Management
  • Tagging Procedures
  • Updating Information
  • Moves / Relocations / Transfers
  • Unlocated Property
  • Property Transfered to Another Department
  • Transfering Property to Another Educational Institution
  • Employment Termination
  • Surplus Equipment Policy
  • Equipment Disposition
  • Equipment Purchased with External Funds
  • Disposition of Federally-Owned Property
  • Property Inventory
  • Composition of the Database
  • Reports Available
  • Glossary of Terms
  • Forms

Equipment Disposition

A. Trade-Ins

A Declaration and Disposal of Surplus Equipment form (see FORMS section) with an authorized department signature indicating that the equipment is going to be traded in must be forwarded by the department to Asset Management for approval.

AM will code the equipment as being traded-in.

B. Cannibalized Equipment (i.e., used for spare parts)

A Declaration and Disposal of Surplus Equipment form (see FORMS section) with an authorized department signature indicating that the equipment is going to be used for spare parts must be forwarded by the department to the Asset Management.

AM will code the equipment as being cannibalized.

C. Disposed/Scrapped Equipment

University equipment can only be disposed of with the written approval of the Provost, or Controller. A Declaration and Disposal of Surplus Equipment form (see FORMS section) with an authorized department signature indicating that the equipment is going to be scrapped must be forwarded to the Asset Management.

AM will code the equipment as being scrapped.

D. Sold Equipment

University equipment can only be sold with the written approval of the Director of Administrative Services. A Declaration and Disposal of Surplus Equipment form (see FORMS section) with an authorized department signature indicating that the equipment is being sold must be forwarded to Asset Management.

AM will code the equipment as having been sold.

E. Returned to Vendor

Departments are responsible for reporting equipment being returned to the vendor. A memo indicating that the equipment has been returned to the vendor and any other supporting documentation should be forwarded to AM.

AM will code the equipment as having been returned to the vendor.

F. Stolen Equipment

Departments are responsible for reporting stolen equipment immediately to the WPI Police. Police will forward the police report to AM.

AM will code the equipment as having been stolen.

Maintained by webmaster@wpi.edu
Last modified: May 29, 2007 11:32:21