Property Management Manual

Issued under the authority of the Vice President for Administration and the Provost, this October 1997 edition of the Property Management Manual is for the use of all WPI personnel. This manual particularly targets those who have been charged with the responsibility of administering to Sponsor-Owned property.

We realize that there will be continuous changes to our policies and procedures. We have included in this manual a discussion of the minimum conditions of audits and Federal requirements in the Table of Contents.

This Property Management Manual provides a discussion and an explanation of property terms and tasks in a simple and direct way. Improvements to this manual will be continually sought as all its contents can be easily revised and updated as necessary. One of the important keys to success in this worthy endeavor is the individual user. Therefore, it is you, the users of this manual, on whom we lean. As you utilize the manual on a daily basis, you are the best qualified to provide us the input we will need in order to realize our goal - continuous improvement. 

  1. Introduction
  2. What is Equipment?
    1. Memory Upgrades
    2. Component Parts
    3. Fabricated Items
    4. Software
  3. Equipment Classifications
    1. Gift to WPI (Gifts Other Than Money -- GOTM)
    2. WPI Purchased
    3. Purchased with Federal Funds
      1. Title Vests With the University
      2. Federally-Owned
    4. Purchased with Non-Federal Funds
    5. Equipment on Loan
  4. AM's Role in Property Management
  5. Department's Role in Property Management
  6. Tagging Procedures
  7. Updating Information
  8. Moves / Relocations / Transfers
  9. Unlocated Property
  10. Property Transferred to Another Department
  11. Transferring Property to Another Educational Institution
    1. Policy
    2. Approval
  12. Employment Termination
  13. Surplus Equipment Policy
  14. Equipment Disposition
    1. Trade-Ins
    2. Cannibalized Equipment (i.e., Used for Spare Parts)
    3. Disposed/Scrapped Equipment
    4. Sold Equipment
    5. Returned To Vendor
    6. Stolen Equipment
  15. Equipment Purchased with External Funds
    1. Federal Screening Procedures
  16. Disposition of Federally-Owned Property
  17. Property Inventory
    1. Periodic Inventory
    2. Biennial Inventory
    3. Final Project Inventory
  18. Composition Of The Database
    1. Asset Data
    2. Ownership Data
    3. Acquisition Data
    4. Other Available Data
  19. Reports Available
  20. Glossary of Terms
  21. Forms
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Last modified: May 31, 2007 10:16:33