• Property Management Manual
  • Introduction
  • What is Equipment?
  • Equipment Classifications
  • AM's Role in Property Management
  • Department's Role in Property Management
  • Tagging Procedures
  • Updating Information
  • Moves / Relocations / Transfers
  • Unlocated Property
  • Property Transfered to Another Department
  • Transfering Property to Another Educational Institution
  • Employment Termination
  • Surplus Equipment Policy
  • Equipment Disposition
  • Equipment Purchased with External Funds
  • Disposition of Federally-Owned Property
  • Property Inventory
  • Composition of the Database
  • Reports Available
  • Glossary of Terms
  • Forms

Surplus Equipment Policy

Surplus equipment is defined as items to be disposed-of, traded-in, cannibalized or sold. No item of equipment, whether purchased with University funds or otherwise acquired, may be surplused without the prior written approval of the Property Management office.

The following procedure shall be used in declaring an item surplus:

The initiating department will complete Part A of the Declaration and Disposal of Surplus Equipment form (see FORMS section) and forward it to Asset Management for the purpose of tittle review and action.

If an item of federally-owned equipment is declared surplus, the Property Systems Manager will request disposition instructions from the appropriate federal agency. Some private sponsors may also specify retention of title to equipment acquired under a sponsored program. In this case, disposition will be handled as noted above for federally-owned items unless specified otherwise in the award document.

The form should be forwarded to Asset Management for further disposition instructions. Arrangements for pickup and delivery of surplus equipment will be the responsibility of the departments acquiring or disposing of the equipment by way of Stores Operations.

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Last modified: May 29, 2007 10:28:03