Additional Letters

Thank You Notes, Follow-up Letters, and More

Thank You

Thank you letters after informational or job interviews are important. They are a way to show that you are still interested in a specific position, add information that you might have forgotten in your earlier discussion, and generally indicate that you are well mannered and professional in your approach to the job search.


A follow-up letter is one that you might send after a thank you letter if there has been a delay in hearing from an employer. It should be polite and positive, restating your interest in the position and asking for a report on the status of the selection process. A similar type of letter is one that seeks to clarify a specific aspect of your interaction with the employer. In such circumstances, however, a telephone call might be even better. It is evidence of the importance you place on the information you are seeking and allows for a more immediate and personalized response to your request.

Inquiry Letters

An inquiry letter is a simple request for information. You may request an annual report or descriptive brochure of the company. You may request the names of persons to whom you could direct further inquiries of a more specific nature. For example, you may write to the local chapter of your professional organization and request the names of two or three members who might be willing to give you information regarding employment prospects in a particular field of interest.

Acknowledgement Letter

An acknowledgement letter is used to formally accept or reject an offer. If accepting an offer, you should indicate a date on which you are available to begin work. After accepting an offer, you should also send letters of regret to any employers who are still considering you for employment. Writing this type of letter is good business practice. It is a courtesy to these employers as well as an opportunity to thank them for their time and interest in considering you for employment.

Reference Letter

Reference letters are less commonly used today in job-hunting with the exception of certain fields such as education, nursing, and librarianship. If you have a letter from a previous employer, you may bring it with you to an interview and use it if the need arises. The best reference letters are ones that are specific about the things that you accomplished in a previous job. Good reference letters avoid broad, general statements that are unsubstantiated and could easily apply to most applicants. You can help the person you ask to write a reference letter by providing a summary description of items that might be commented on. For example, for a professor you might list the projects or papers done and some of the comments noted by the professor about each.

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Last modified: December 17, 2012 15:05:43