• Policies & Benefits Manual
• Introduction
• Policies & Procedures
  • Access to Personnel Files
  • AIDS Policy
  • Anti-Harassment
  • Nondiscrimination Policy
  • Attendance/Tardiness
  • Break In Service
  • Business Code of Ethics
  • Change of Personnel Data
  • Confidentiality Policy
  • CORI Policy
  • Court Service & Jury Duty
  • Direct Deposit
  • Drug/Alcohol Free Workplace
  • Emergency Crisis
  • Employee Referral Bonus Program
  • Employment at Will
  • Employment of Relatives (Nepotism)
  • Equal Employment Opportunity/Affirmative Action
  • Grievance Procedure
  • HIPAA Privacy Policy
  • Hours of Work
  • Identification Card
  • Immigration Reform and Control Act of 1986
  • Inclement Weather
  • Introductory Period
  • New Employee Orientation
  • Overtime Pay
  • Parking
  • Pay Checks
  • Performance Appraisal
  • Promotions, Reclassification of Position & Transfers
  • Reduction in Force
  • Smoking Policy
  • Termination of Employment
  • Time Recording
  • Types of Positions
  • Work Behavior/Discipline
  • Workplace Violence Policy
• Benefits
• Salary Administration
• Exhibits

Confidentiality Policy

As a member of the WPI community whose position responsibilities require interaction with any or all of the University’s administrative information systems, it is understood that direct access to confidential and valuable data may be provided.

While every effort is made to limit access to confidential information to those individuals with a “need to know,” users may intentionally or unintentionally gain access to other data. Information access and screen privileges are issued to individuals with the understanding that they use the information obtained only in the conduct of their official duties, and that no information will be disclosed to any person who does not have an official “need to know.”

In the interest of ensuring the secure and proper use of this data, and out of respect for the privacy of others, the following operational principles have been established.

1. Maintain the confidentiality of passwords that are granted for any of the WPI systems.
2. Maintain or view the data in the strictest of confidence. The information viewed will not be shared in any manner with others who are unauthorized to view such data.
3. Use of the University’s administrative data for profit or personal purposes is prohibited.
4. There may be legitimate requests for data from law enforcement officers. However, confidential information should not be given out without a valid warrant or without the approval of the Vice President for Human Resources.
5. Inappropriate use of privileges to access and use administrative data may result in disciplinary action, loss of access to the system, and possible sanctions up to and including dismissal from the University.

Maintained by webmaster@wpi.edu
Last modified: November 11, 2008 11:02:07