Introduction

Policies

Acceptable Use Policy

Access to Personnel Files

AIDS Policy

Anti-Harassment Policy

Attendance/Tardiness

Break in Service

Change of Personnel Data

Confidentiality

Copyright Compliance Policy

Court Service and Jury Duty

Direct Deposit

Drug/Alcohol Free Workplace

Emergency Crisis

Employee Referral Bonus Program

Employment At Will

Employment of Relatives (Nepotism)

Equal Employment Opportunity/Affirmative Action

FERPA

Grievance Procedure

HIPAA Privacy Policy

Notice of Privacy Practices

Privacy Procedures

Hours of Work

Identification Card

Immigration Reform and Control Act of 1986

Inclement Weather

Introductory Period

Network Security Policy

New Employee Orientation

Overtime Pay

Parking

Pay Checks

Performance Appraisal

Promotions, Reclassification of Position & Transfers

Reduction in Force

Smoking

Termination of Employment

Time Recording

Types of Positions

USA Patriot Privacy Act

Work Behavior/Discipline

Benefits

Salary Administration

Exhibits

Grievance Procedure

WPI recognizes that you may, on occasion, experience a job-related difficulty with an employment condition or University policy.

It is important to you and the University that a satisfactory solution be worked out.

You are encouraged to try to solve difficulties via informal discussions whenever possible. Most problems can be worked out at this level by just getting them "out in the open." The University makes available an Ombudsperson who may be of assistance during informal discussions.

However, when a complaint cannot be resolved informally with your immediate supervisor, the University provides for a formal review which will seek a fair and timely resolution. Generally addressed in the procedure are the interpretation and application of the provisions of the handbook, disciplinary actions, terminations, any type of discrimination, and matters related to environmental and work safety conditions at the University. Regular performance reviews are not subject to the grievance procedure. If the grievance involves alleged sexual harassment, the employee should use the University’s Sexual Harassment Policy and Procedure.

Only Step I of the Grievance Procedure is available to probationary employees. Procedures for grievances involving termination of employment are explained in Step III. If there is a question as to whether a particular matter is subject to this procedure, the determination will be made by the Assistant Vice President of Human Resources. All problems or complaints will be held in strictest confidence, unless your consent is granted. No employee shall be discriminated against because he/she elects to use the formal procedure described below:

Step I: Department Head

If informal procedures are not effective in resolving an issue with an immediate Supervisor and/or Ombudsperson, the employee must, within ten (10) working days of the event or occurrence which is the subject of the grievance, present the grievance in writing to the Department Head.

Failure to file the grievance within the required time limit shall mean that the employee is barred from proceeding further with the grievance.

The Department Head may (but is not required to) meet with the parties involved, including the grievant and any witnesses, to investigate the complaint. He/she will issue a written response to the grievant within ten (10) working days of the filing of the grievance.

Step II: Assistant Vice President of Human Resources

If the employee is not satisfied with the outcome of the grievance at Step I, he/she may appeal in writing to the Assistant Vice President of Human Resources within five (5) working days of receipt of the decision by the Department Head. If the Department Head fails to issue a response within ten (10) working days, the grievant may immediately appeal to the Assistant Vice President of Human Resources. Failure to file the appeal within the required time limit shall mean that the grievant is barred from proceeding further. The Assistant Vice President of Human Resources shall try to resolve the matter through the use of fact finding and information gathering, including interviewing the principal parties involved in the matter and any relevant witnesses. The Assistant Vice President of Human Resources shall issue a written decision on the matter within ten (10) working days of receipt of the appeal.

Step III: Senior Administrative Officer

If the employee is not satisfied with the outcome of the grievance at Step II, he/she may file an appeal in writing to the appropriate senior administrative officer of the University within five (5) working days of receipt of the Step II decision. Failure to file the appeal within the required time limit shall mean that the grievant is barred from proceeding further. For purposes of this provision, the senior administrative officers of the University are the Provost, the Vice President of Student Affairs, the Vice President for Administration, the Vice President of Information Technology, and the Vice President of Development and University Relations. Any appeal at this step should be directed to the officer responsible for the department in which the grievant is employed. When the grievant’s responsibilities cross departmental or divisional lines, the Assistant Vice President of Human Resources shall decide to which administrative officer the appeal should be directed.

The senior administrative officer shall review the substance of the grievance, including the information gathered at the Step II appeal, and at his/her discretion may (but is not required to) meet with the principal parties and relevant witnesses. The officer shall issue a written response to the grievant within ten (10) working days of receipt of the appeal. The decision of the senior administrative officer shall be final.

The Assistant Vice President of Human Resources (or designee), is available for assistance and consultation at any point in the informal or formal consideration on any complaint or grievance.

You are encouraged to adhere to these guidelines so that a prompt satisfactory solution can be reached.

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