Vacation
If you are all full or part-time employee you are eligible for paid vacation time. Vacation time is earned in one fiscal year (July 1st through June 30th) and taken the following fiscal year. Vacation allowance is computed each June 30th and must be taken during the next twelve months. Generally, unused vacation may not be carried over to another fiscal year, unless there are exceptional circumstances. Requests for exceptions must be in writing and approved by your Supervisor and the Assistant Vice President for Human Resources.
Non-Exempt Staff
Both full and part time non-exempt staff are entitled to a paid vacation as shown in the following table. Vacation pay is based upon a standard work week and your regular base earnings at the time your vacation in taken. Length of continuous service is determined as of July 1st.
| Length of Service as of July 1st | Amount of Paid Vacation |
|---|---|
| 1 year but less than 5 | 2 weeks (10 days) |
| 5 years but less than 10 | 3 weeks (15 days) |
| 10 years but less than 25 | 4 weeks (20 days) |
| 25 years or more | 5 weeks (25 days) |
Eligible employees hired on or before the fifteenth (15th) of the month will be credited with a full month of service. Employees hired on or after the sixteenth (16th) of the month are not credited with a month of service for that month.
- If you have completed one year of service on July 1st, you will receive a prorated share of vacation based on the number of full months of service, or major fraction thereof, up through June 30th.
- If you have not completed your fifth (5th), tenth (10th) or 25th year by July 1st, you will be given a prorated share of vacation for your additional week based on the number of full months of service. In subsequent years you will be credited with the entire week.
Months of Service / 12 x 10 = days vacation (to nearest whole day)
Example: Mary is a full time non-exempt employee hired on November 15, 1995. On July 1, 1996, Mary will be given a total of seven (7) days' vacation to be taken during the 1996-97 fiscal year.
8 months / 12 x 10 = 7 days of prorated vacation
On July 1, 1997, Mary will be given a total of 10 days to be taken during the 1997-98 fiscal year
5 months / 12 x 5 = 2 days awarded for 5th, 10th or 25th year
Exempt Staff
Exempt staff are eligible for 20 vacation days per fiscal year. If you have twenty-five (25) or more years of service you are eligible for 25 vacation days per fiscal year.
If you have not completed one year of service on July 1st, you will receive a prorated share of vacation based on the number of full months of service, or major fraction thereof, up to June 30.
This is computed as follows:
Months of Service / 12 x 20 = days vacation (to nearest whole day)
The following matrix was created to assist in determining the amount of vacation available to a new WPI employee on July 1st of the following year.
| Hire Date | Admin | Staff (80 hrs) | Staff (75 hrs) | P.T. Staff (60 hrs) | P.T. Staff (40 hrs) | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| hours | days | hours | days | hours | days | hours | days | hours | days | |
| July 1 to July 15 | 160 | 20 | 80 | 10 | 75 | 10 | 60 | 10 | 40 | 10 |
| July 16 to August 15 | 147 | 18 | 73 | 9 | 69 | 9 | 55 | 9 | 37 | 9 |
| August 16 to September 15 | 133 | 17 | 67 | 8 | 63 | 8 | 50 | 8 | 33 | 8 |
| September 16 to October 15 | 120 | 15 | 60 | 8 | 56 | 8 | 45 | 8 | 30 | 8 |
| October 16 to November 15 | 107 | 13 | 53 | 7 | 50 | 7 | 40 | 7 | 27 | 7 |
| November 16 to December 15 | 93 | 12 | 47 | 6 | 44 | 6 | 35 | 6 | 23 | 6 |
| December 16 to January 15 | 80 | 10 | 40 | 5 | 38 | 5 | 30 | 5 | 20 | 5 |
| January 16 to February 15 | 67 | 8 | 33 | 4 | 31 | 4 | 25 | 4 | 17 | 4 |
| February 16 to March 15 | 53 | 7 | 27 | 3 | 25 | 3 | 20 | 3 | 13 | 3 |
| March 16 to April 15 | 40 | 5 | 20 | 3 | 19 | 3 | 15 | 3 | 10 | 3 |
| April 16 to May 15 | 27 | 3 | 13 | 2 | 13 | 2 | 10 | 2 | 7 | 2 |
| May 16 to June 15 | 13 | 2 | 7 | 1 | 6 | 1 | 5 | 1 | 3 | 1 |
Part Time Non-Exempt and Exempt Staff
Part time Non-Exempt and Exempt Staff are entitled to prorated vacation. Vacation is computed as follows:
Part Time Non-Exempt:
(20 hours x 40 weeks) / (37.5 hours x 52 weeks) x 75 hours (10 days) = 31 vacation hours
(30 hours x 52 weeks) / (37.5 hours x 52 weeks) x 150 hours (20 days) = 120 vacation hours
Part Time Exempt:
(130 hours x 12 months) / (40 hours x 52 weeks) x 160 hours (20 days) = 120 vacation hours
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