• Policies & Benefits Manual
• Introduction
• Policies & Procedures
• Benefits
  • Employee (Non-Faculty) Benefits Matrix
  • Auto/Homeowners Insurance Payroll Deduction Program
  • Bereavement Leave
  • COBRA
  • Dental Insurance
  • Disability Insurance
  • Doctor Visits
  • Domestic Partner Benefits
  • Employee Assistance Program
  • Fitness Center
  • Flexible Spending Accounts
  • Health Insurance
  • Holidays
  • Leaves
  • Life Insurance
  • Life Insurance (Supplemental)
  • Long Service Recognition
  • Long Term Care Insurance
  • Retirement Plan
  • Sick Days
  • Social Security/Medicare
  • Tuition Assistance Plan
  • Tuition Exchange (TE) Program
  • Unemployment Insurance
  • USERRA
  • Vacation
  • Workers' Compensation
• Salary Administration
• Exhibits

Vacation

All full and part-time employees are eligible for paid vacation time. Vacation time is earned in one fiscal year (July 1^st through June 30^th) and taken the following fiscal year. Vacation allowance is computed each June 30^th and must be taken during the next twelve months. Only in exceptional circumstances are requests for vacation time to be carried over granted. Any requests for exceptions must be in writing, and are subject to the approval of a Supervisor and the Vice President for Human Resources.

Non-Exempt Staff

Both full and part time non-exempt staff are entitled to paid vacation as shown in the following table. Vacation pay is based upon a standard work week and regular base earnings at the time vacation in taken. Length of continuous service is determined as of July 1^st.

Length of Service as of July 1st	Amount of Paid Vacation
1 year but less than 5	2 weeks (10 days)
5 years but less than 10	3 weeks (15 days)
10 years but less than 25	4 weeks (20 days)
25 years or more	5 weeks (25 days)

Eligible employees hired on or before the fifteenth (15^th) of the month will be credited with a full month of service. Employees hired on or after the sixteenth (16^th) of the month are not credited with a month of service for that month.

1. Employees who have not completed one year of service on July 1^st will receive a prorated share of vacation based on the number of full months of service, or major fraction thereof, up through June 30^th.
2. Employees who have not completed their fifth (5^th), tenth (10^th) or 25^th year by July 1^st will be given a prorated share of vacation for their additional week based on the number of full months of service. In subsequent years employees will be credited with the entire week.

(Months of Service / 12) x 10 = days vacation (to nearest whole day)

Example

Mary is a full time non-exempt employee hired on November 15, 2005. On July 1, 2006, Mary will be given a total of seven (7) days’ vacation to be taken during the 2006-07 fiscal year.

(8 months / 12) x 10 = 7 days of prorated vacation

On July 1, 2007, Mary will be given a total of 10 days to be taken during the 2007-08 fiscal year

(5 months / 12 ) x 5 = 2 days awarded for 5^th, 10^th or 25^th year

Exempt Staff

Exempt staff is eligible for 20 vacation days per fiscal year. Employees with twenty-five (25) or more years of service are eligible for 25 vacation days per fiscal year.

Employees who have not completed one year of service on July 1^stwill receive a prorated share of vacation based on the number of full months of service, or major fraction thereof, up to June 30.

This is computed as follows:

(Months of Service / 12) x 20 = days vacation (to nearest whole day)

Part Time Non-Exempt and Exempt Staff

Part time Non-Exempt and Exempt Staff are entitled to prorated vacation. Vacation time is accrued based on the employee’s regular work hours. Please contact the Payroll Office for an accurate vacation accrual. Vacation is computed as follows:

Part Time Non-Exempt

[20 hours x 40 weeks / (37.5 hours x 52 weeks)] x 75 hours (10 days) = 31 vacation hours

[30 hours x 52 weeks / (37.5 hours x 52 weeks)] x 150 hours (20 days) = 120 vacation hours

Part Time Exempt

[130 hours x 12 months / (40 hours x 52 weeks)] x 160 hours (20 days) = 120 vacation hours

Vacation Matrix

The following matrix was created to assist in determining the amount of vacation available to a new WPI employee on July 1^st of the following year.

	Admin		Staff (80 Hours)		Staff (75 Hours)		P.T. Staff (60 hrs)		P.T. Staff (40 hrs)
Hire Date	hours	days	hours	days	hours	days	hours	days	hours	days
July 1 to July 15	160	20	80	10	75	10	60	10	40	10
July 16 to August 15	147	18	73	9	69	9	55	9	37	9
August 16 to September 15	133	17	67	8	63	8	50	8	33	8
September 16 to October 15	120	15	60	8	56	8	45	8	30	8
October 16 to November 15	107	13	53	7	50	7	40	7	27	7
November 16 to December 15	93	12	47	6	44	6	35	6	23	6
December 16 to January 15	80	10	40	5	38	5	30	5	20	5
January 16 to February 15	67	8	33	4	31	4	25	4	17	4
February 16 to March 15	53	7	27	3	25	3	20	3	13	3
March 16 to April 15	40	5	20	3	19	3	15	3	10	3
April 16 to May 15	27	3	13	2	13	2	10	2	7	2
May 16 to June 15	13	2	7	1	6	1	5	1	3	1

Maintained by webmaster@wpi.edu
Last modified: November 12, 2008 11:17:01