Card Access Policy
Purpose
The purpose of this policy is to provide the highest degree of security possible for our students, faculty, staff and guests to safeguard the property of the university and the personal property of those who work and study at WPI, as well as allow much freedom as possible to the campus community.
Responsibility
The primary responsibility and final approval for the security of campus buildings, the maintenance of the Card Access System and the issuance of cards will rest with the Director of Public Safety.
It is the responsibility of all members of the WPI University community to do their best to ensure the safety and security of others. In order to achieve this goal, it is necessary to assign responsibility for the WPI ID cards to the users—faculty, staff, students and others who are issued cards. Please note that is imperative for the efficient and effective operation of the Access Control System that - All graduate, undergraduate students and employees must obtain a WPI ID.
The following are responsibilities for all card holders:
• NEVER loan cards from one person to another
• NEVER prop open doors
• NEVER admit unauthorized person(s) into buildings
• NEVER should you be in possession of an unauthorized WPI ID
• YOU MUST return a WPI ID when requested by Campus Police
• YOU MUST show a WPI ID when requested by WPI personnel acting in official capacity for the institution.
• YOU MUST only enter areas that you are authorized.
Persons committing any of the aforementioned infractions may be subject to revocation of card access privileges.
Access Request Procedure
Access to buildings, rooms, and labs are issued by the Campus Card Access Group ONLY, when a completed request is emailed to campuscardaccess@wpi.edu. This request must be submitted by the department head or their approved designee.
All Department Heads must annually submit to campuscardaccess@wpi.edu their approved designee. This should be accomplished by August 1st.
The Access Request Procedure should identify the following:
• Individual requiring access by name
• WPI ID number
• Affiliation (staff, student, vendor, etc)
• Activation/deactivation date
• Specific door locations and
• Times when access will be authorized (M-F, S-S, regular business hours, 24/7, etc)
Please note: Any information not contained within the request could cause for a delay in processing your request.
Each request will be reviewed by the Card Access Group with the respect to security, urgency and purpose. All requests will have a 24 hour turnaround time Monday - Friday 7am-3pm. Any requests received during a weekend or holiday period will be processed within a 24 hour period commencing on the first following business day. Any requests deemed as extenuated circumstances by Campus Card Access will be processed in a timely manner.
Business Hours and General Use
The buildings and facilities of WPI are available for general use by WPI employees and by students for educational purposes. During normal business hours, the buildings are open for classes, meetings and other activities as required.
To reserve classroom space please contact the Administrator of Academic Programs in the Project's and Registrar's Office at (x5405, cjkornik@wpi.edu). Once requests are processed by Academic Programs office, campus card access is notified for authorized scheduling.
After Hours and Holidays
After business hours and holidays as building are locked, WPI employees and students will utilize their ID cards with previously approved access to appropriate buildings.
Temporary WPI ID's
Special Events, Camps, Contractors, Vendors:
Under certain circumstances, University access may be granted to outside vendors, contractors, camps and special events. The Access Request Procedure must be followed (as defined on page 2 under Access Request Procedure). These ID Cards will be issued on a temporary basis from the Card Access Group located at the WPI Campus Police Department. All ID Cards must be returned back to Campus Police when the event, job or contract has been completed. Future planning includes standardized filing requests forms electronically.
REMEMBER – ID cards are not transferable from one assigned individual to another.
All lost or stolen cards must be reported immediately to Campus Police Dispatch at (508) 831-5433.
Lost, stolen WPI ID's
An individual losing their WPI Student ID Card must notify the Campus Police in person or by calling 508-831-5433 immediately of a lost or stolen WPI ID Card. Inform the Dispatcher that your ID is lost or stolen, so the appropriate action can be taken in deactivating your ID Card.
Replacement of a lost or stolen WPI ID Card will require you to pay a replacement fee. The lost WPI ID charge is $25 per card. The fee will be submitted to the Administrative Services Department. If the lost ID is later found, it must be returned to Campus Police. All previously issued cards will be permanently invalid and will not be re-activated.
Broken/Worn out ID Cards
WPI ID Cards that are broken or worn out must be returned to Administrative Services located in Founders Hall (lower level). The broken or worn cards must be turned in before new ones will be issued. A $25 charge may be assigned for a broken or worn out Student ID card.
Standalone Locks
Access requests for standalone locks which are not electronically controlled by the network will require a work order submitted to the Facilities Department by the requesting authority. Please refer to the following website http://www.wpi.edu/Admin/Facilities/keys.html
Lock Changes and Upgrades
Any request for equipment modification and/or upgrading will be forwarded to Campus Card Access for review by Network Operations and Campus Police. Netops and Campus Police will assess the request based upon need, security, safety and costs.
Vandalism or Damage to Locks
Cost to repair any damage caused to card access devices will be the responsibility of the individual causing the damage. Costs will be determined by current repair costs of equipment and for labor.
Maintained by webmaster@wpi.eduLast modified: October 13, 2009 13:05:07