Refund Policies

Overpayment Refunds 

Federal regulations prohibit WPI from holding federal loan proceeds and/or Title IV financial aid (i.e., Pell Grant) funds in excess of 14 days from the date of posting if the fund creates a refund. A request to hold the excess funds must be sent in writing to the Bursar’s Office (email is accepted). If you request funds to be held, they will be refunded at the close of the award year, at the end of the spring semester.

Financial aid refunds for undergraduate students will not be processed until after the last day of the first week of the add/drop period of each term. Graduate student refunds will not be processed until the end of the full add/drop period for a term.

All students with a PLUS loan applied to their account, unless the parent releases the PLUS refund to the student, will receive the refund check made payable and mailed to the applicant of the loan.

Students with a pending outside scholarship credit are not eligible for a refund.

Students must request a refund. The refund request form can be found here.

Graduate Students

Schedule changes (add/drop) without penalty may occur prior to the third meeting of the course. A $100 late drop fee will be charged for schedule changes made after the 3rd course meeting and before the 4th. Schedule changes after the 4th course meeting will result in a grade of "W" (withdrawal) and will be issued until the 10th week of the term for a 14 week course, until the 7th week of the term for a 10 week course, and until the 5th week of the term for a 7 week course. No tuition or fees will be refunded during the withdrawal period.

Undergraduate Students

Tuition Charges Upon Withdrawal or Suspension
Tuition charges upon formal withdrawal from the college during each semester are:
Withdrawal after enrollment but prior to first day of classes of the first term of a semester Charged 0%
Withdrawal within one week following first day of classes of the above term 20% of tuition
Withdrawal within two weeks following first day of classes of the above term 40% of tuition
Withdrawal within three weeks following first day of classes of the above term 60% of tuition
Withdrawal prior to the final add/drop day of the second term of a semester 80% of tuition
Withdrawal after add/drop of the second term of a semester 100% of tuition

To qualify for a reduction in tuition, students must submit a formal withdrawal application via the Office of the Registrar. The date this application is received in the Registrar's office will determine the charge.

There is no reduction in fees/tuition in the case of withdrawal from individual courses.

Students who have paid full tuition for eight semesters may be allowed to enroll as special (part-time) students on a per-course basis and be charged tuition accordingly. (Two summer terms enrolled as a full-time student may be counted as a semester.) Application forms for special student status are available at the Office of the Registrar. 

For E-Term withdrawal/drop policy please see the current E-Term tuition schedule found on the tuition and fee link.

Room Charges Upon Withdrawal or Suspension
Withdrawal after enrollment, but prior to the first day of classes (forfeiture of advance payment) Charged 0%
Withdrawal after the first day of classes 100% charge of room fee

 

Board Charges Upon Withdrawal or Suspension
Withdrawal after enrollment, but prior to the first day of classes No Charges
Withdrawal within four weeks following the first day of classes  25% of board fee
Withdrawal within eight weeks following the first day of classes  50% of board fee
Withdrawal within twelve weeks following the first day of classes  75% of board fee
Withdrawal after twelve weeks following the first day of classes  100% of board fee

Financial Aid Upon Withdrawal/Suspension

Federal regulations for a student receiving a Pell Grant, Supplemental Educational Opportunity Grant, Perkins Loan, or Stafford Loan require repayments to the fund from excess credit when a student withdraws or is suspended before the end of a term. Health insurance, health fee, and social fee are not prorated nor refunded. Stafford Loans, Perkins Loans, Parent PLUS Loans, Pell Grants, and Supplemental Educational Opportunity Grants are reduced in that order according to specific federal and state formulas the school must follow. The formulas do not always require that any or all of these funds be reduced.

After the above reductions, WPI scholarships and institute loans are reduced up to the amount of remaining credit. If additional credit remains, it will be refunded to the student or outside sources.