Events Office

Where successful events begin with proper planning...

The Events staff not only can assist you with your room needs, we also process your room set-up and AV requests.

The Events Office and Academic Scheduling are excited to introduce our new centralized reservation system that will allow you to view and request most of the locations across Campus on our WebViewer. Note: You must be On-Campus to log in with your WPI windows login and password to request space. Off-Campus you must use the VPN. 

• To Request an Event Space, Classroom or Lecture Hall:  to request  a location you can log in with your WPI windows login and password. You will receive an e-mail to confirm/deny your space request, please allow 48 hours to process your room request, although most requests are processed sooner. To expedite the process, fill in as many details as possible. Also note, there are no office hours over the weekend, therefore no requests will be processed until the following Monday. To ensure the success of your event, we ask that you schedule your space as early as possible. All requests for event support services including Facilities, ATC & Catering must be received at least 5 business days before the event. Please order your food needs after your location has been approved, by going to Catertrax. If your event is a "Large Scale" event, a service providers meeting maybe necessary with ample planning time. Any changes or cancellations to your request must be made directly to the scheduler, by e-mail or phone call.

What's happening on Campus: When you log onto our scheduling system, by default it will open on “Events”. To view the WPI schedule of events for the day/week/month use the filters on the right side of page.

Available locations: The top bar will help you to navigate to the different areas on our scheduling system. Go to "Locations" and use the filters on the right side of the page to navigate to the location/building & date you are interested in.

Attributes of a room: click on the room name that you are interested in. A list of room attributes will display. Scroll down to see a floor plan, and in most locations a picture will also be included. 

* Campus facilities and services are available primarily for activities which supplement or complement WPI's educational goals. Good taste, consideration for the rights of others, and common sense are the determining factors when granting permission for the use of facilities.