Events Office

Where successful events begin with proper planning...

The Events staff not only can assist you with your room needs, we also process your room set-up and AV requests.

The Events Office and Academic Scheduling are excited to introduce our new centralized reservation system that will allow you to view and request most of the locations across Campus on our WebViewer. Note: You must be On-Campus to log in with your WPI windows login and password to request space. Off-Campus you must use the VPN. 

• To Request Event Space, Classroom or Lecture Hall: request form,  You will receive an e-mail to confirm your space request, please allow 48 hours to process your room request, although most requests are processed sooner. To expedite the process, fill in as many details as possible. Also note; there are no office hours over the weekend, therefore no requests will be processed until the following Monday. To ensure the success of your event, we ask that you schedule your space as early as possible.All requests for event support services including Facilities, ATC & Catering must be received at least 5 business days before the event. Please order your food needs after your location has been approved, by going to Catertrax. If your event is a "Large" Scale event a service providers meeting maybe necessary with ample planning time. Changes or cancellations to your request or confirmed space must be made directly to the scheduler, by e-mail or phone call.
• What's Happening on Campus: schedules, to view the WPI schedule of events for the day/week/month .
• Available locations: locations, use the filters on the right side of screen to navigate to the location/building you are interested in.
• Attributes of a room: locations, click on the individual room you are interested in. A list of room attributes will display, scroll down to see a floor plan, and in most locations a picture will also be included. 
• Campus Spaces & Contact Information.

* Campus facilities and services are available primarily for activities which implement or complement WPI's educational goals. Good taste, consideration for the rights of others, and common sense are the determining factors when granting permission for the use of facilities.