Unified Digital Campus

Leading WPI to Efficiency in IT Planning and Projects

WPI utilizes a Unified Digital Campus (UDC) methodology to manage the process of governing resources and spending for projects through our IT Governance Committee. This approach benefits both the university and those who use our services, by assuring value as we manage technology for teaching, learning, accounting, compliance, and other complex systems. UDC oversight insures that investments in information technology are given to the highest priority projects that best align with the strategic mission of WPI.

Under the leadership of Executive Vice President and CFO Jeffrey Solomon, the committee evaluates and prioritizes proposed IT initiatives to best meet WPI’s strategic objectives. Five subgroups address project planning, development of data standards, and access: Academic Computing Policy, Administrative Systems, Data Access, Data Stewards, and Web working groups.

Over the past 10 years, many third-party software solutions have been implemented by the Enterprise Solutions IT team to complement the enterprise resource planning (ERP) system at the heart of all WPI transactions—from accounting to admissions processing. All projects since 2007 have been evaluated, prioritized, and approved through our UDC governance process.

UDC Leadership
UNIFIED DIGITAL CAMPUS	Jeffrey Solomon, EVP/CFO	Executive Sponsor
	Deborah Scott, CIO	Chair
WORKING GROUPS
Academic Computing Policy
Eric Overstrom, Provost Executive Sponsor Robert Kinicki Professor, CS - Co-Chair Deborah Scott, CIO Co-Chair	The Academic Computing Policy Committee Working Group (ACPCWG) discusses, evaluates, prioritizes, and recommends to the Provost, CIO, and IT Governance Committee, policies, standards, and guidelines for the use of academic technologies and library/computing resources used to support all areas of teaching, learning, and research at WPI. The committee may consider exploration of current and future academic and technology practices, processes, solutions, technologies, lab equipment, digital repositories, hardware and software to stimulate more creativity for research and innovation with educational technology.
Administrative Systems
David Croke Information Analyst, HR Co-Chair Carol Chen Director, Enterprise IS Co-Chair	The Administrative Systems Working Group (ASWG) creates initiatives documents, investigates scope and requirements, makes recommendations and provides detailed materials for the Governance Working Group. Membership is composed of representatives from the business units whose operations rely on Banner, WPI’s ERP system.
Data Access
Susan Spies, Info Analyst Enrollment, Chair Pam Theodore, Info Analyst, Provost Vice Chair	The Data Access Working Group (DAWG) addresses policies, standards, and procedures that determines who has access to specific Banner (ERP) data and how that data may be used.
Data Stewards
Leolyn Osborn Info Analyst, Fin Aid - Chair Piyali Mazumdar Info Analyst ACD - Vice Chair	The Data Stewardship Working Group (DSWG) makes recommendations on key functional and technical components of strategy for managing the institution’s data – e.g., data access, privacy, security and use, data sharing, data integration, data warehousing, information architecture, data quality, data standards and metadata management. It supports select data-driven initiatives, such as Operational Data Store (ODS) / Enterprise Data Warehouse (EDW). It reviews and comments on database upgrades, making recommendations on appropriate scheduling times and facilitate user testing prior to upgrade installation. It reviews proposed changes to validation tables and analyze the use of a proper channel i.e. Helpdesk ticket, initiative, etc.
Web
William Denneen Director of Marketing, Analytics & Metrics Co-Chair Jon Bartelson, Assistant CIO Co-Chair	The Web Working Group (WWG) seeks to elevate WPI’s web presence to a level of quality and effectiveness in line with our stature as a premier technological university. Reporting to the Unified Digital Campus (UDC) Committee, the WWG will ensure that resources are used as effectively as possible to support the university’s strategic priorities and operational needs.