Constitution of the WPI Campus Judicial System
Article I Campus Hearing Board
Section A - Membership
- The Campus Hearing Board shall consist of five (5) elected voting members, and an appointed nonvoting chief justice. Note: During vacation periods and under other special circumstances the Campus Hearing Board shall have the authority to operate with three voting members, one faculty, one administrative, and one student. All procedures for the Campus Hearing Board shall remain the same as those of the five-member board.
- Its membership shall be composed of two full-time students (generally one undergraduate and one graduate student), one member of the faculty, one member of the administration, and one member of either the faculty or the administration.
- No member shall be allowed to serve simultaneously as a member of another branch of the Campus Judicial System.
- There shall be four undergraduate student alternates and one graduate student alternate who will be used to replace absent or disqualified student members of the Campus Hearing Board.
- There shall be five faculty alternates who will be used to replace absent or disqualified faculty members of the Campus Hearing Board.
- There shall be one administration alternate who will be used to replace the absent or disqualified administration member of the Campus Hearing Board.
Student Body Election
- Any full-time member of the student body shall be eligible for election except where prohibited (see Article 1, Section A, paragraph 1, subparagraph c).
- The undergraduate student body shall elect two students and one faculty member to the Campus Hearing Board and four student alternates.
- Undergraduate students who submit to the Student Government Association Office a petition of 60-80 signatures shall have their names placed on the ballot. A student may sign only one such petition.
- Incumbent students may have their names placed on the ballot at their request.
- The Executive Council of the Student Government Association shall nominate three faculty members for the ballot.
- There must be at least six undergraduate students on the ballot before the election can be held.
- The first two ranking undergraduate student candidates in the balloting shall be elected members of the Campus Hearing Board. The next four highest ranking candidates shall be elected alternates.
- The student body election shall be held in Term D. The election shall be under the direction of the Student Government Association.
- The Graduate Student Government shall appoint one student to the Campus Hearing Board and one student alternate.
- The term of office of all student-elected CHB members and alternates is one year, commencing on the first day of Term A.
- Two CHB members who are members of the faculty, five CHB alternates who are members of the faculty, and one CHB member who is a full-time undergraduate student are elected by the faculty. The term of office of the faculty-elected student is one year; the terms of office of the others are two years. Each year, to assure staggered terms, the faculty normally will elect one faculty member as a CHB member, and one student as a CHB member. The faculty will also elect two or three faculty members as CHB alternates to maintain a pool of five faculty CHB alternates.
- Faculty election shall be held under the direction of the Faculty Committee on Governance.
- term of office for all CHB members and alternates elected to the board by the faculty shall begin the first day of Term A following the election.
- The administration member and the administration alternate shall be appointed by the president of the university or his/her designee.
- Student Body Election
- Any members who deem themselves partial in any hearing or whose impartiality is successfully challenged shall be disqualified from that hearing.
- The Campus Hearing Board shall have the power to expel, for cause, one of its own members, following an appropriate hearing, by a vote of 3/4 of its total voting membership.
- The Committee on Governance shall have the power to expel for cause the chief justice, following an appropriate hearing, by vote of 3/4 of its total voting membership.
Section B - Officers
- The chief justice shall be a member of the faculty. The term of the chief justice shall be three years.
- The Committee on Governance shall appoint the chief justice.
- One year before the expiration of the term of the chief justice, the Committee on Governance shall appoint a chief justice-elect or reappoint the incumbent chief justice to another three-year term, to begin at the expiration of the current term.
- The Student Government Association and the Graduate Student Government shall endorse the appointment of a chief justice or chief justice-elect.
- When the incumbent chief justice vacates the position, the chief justice elect automatically becomes the chief justice.
- The chief justice shall preside over all meetings and conduct all hearings of the Campus Hearing Board.
- The chief justice shall maintain order during hearings, and to that end may close or suspend a hearing.
- The chief justice shall provide for the observance of fairness at all hearings.
- The chief justice shall not participate in deliberations at a hearing except to advise on matters of fairness, to make procedural rulings and to advise on precedents. The chief justice shall not vote on the outcome of any case or on the imposition of sanctions.
- The chief justice shall advise the parties to a dispute of the decision of the CHB following a hearing.
- In the event of the chief justice's absence or disqualification, the chief justice pro tempore will preside.
Chief Justice Pro Tempore
The Chief Justice pro tempore shall be elected by and from among the members of the Campus Hearing Board and will preside in the absence or disqualification of the chief justice. The chief justice pro tempore must be a faculty member in at least his/her second year of serving on the CHB.
The chief justice-elect shall observe for training purposes all disputes before the CHB but shall not take part in any deliberations or votes before the hearing board unless he/she is concurrently serving as a CHB member.
The case officer is a designated member of the Dean of Students Office staff, appointed by the vice president for student affairs. The case officer is held directly accountable by the Campus Hearing Board for providing the operational and logistical services necessary for the CHB to conduct fair and impartial hearings. The case officer's prehearing duties involving plaintiff(s) and accused are specifically defined to maintain impartiality.
Once designated as case officer for a hearing, the case officer may not become involved in any aspect of the case other than those duties outlined below or assigned by the CHB with the full knowledge of all parties involved in the case. If the board finds that the case officer has failed to meet his/her responsibilities in a way that could substantively alter the outcome of a case, the board may call for a rehearing with another case officer.
The case officer is not a member of the Campus Hearing Board and does not participate in any votes before the Campus Hearing Board.
Duties of the case officer are to
- coordinate all aspects of WPI campus code procedures, including advising persons of charges lodged against them, scheduling hearings, notifying all persons concerned, providing for all necessary forms and records, assisting with and forwarding appeals, and undertaking such other activities as may be necessary to implement the provisions of this code; b. as provided in this code, process all complaints referred to the CHB of WPI;
- as provided in this code, process all complaints referred to the CHB of WPI;
- collect all statements relevant to the complaint(s);
- conduct prehearing interviews, at which time the accused shall be fully informed of the complaint lodged, advised of his/her rights under this code, and given an opportunity, if the accused desires, to discuss the matter;
- present these statements to the chief justice and CHB members prior to or at the beginning of the scheduled hearing as appropriate;
- when requested, advise the CHB on the meaning, interpretation and application of this code;
- refrain at all times from commenting before the CHB on the merits of the matter being heard;
- maintain all CHB records in accordance with WPI policy (see article XI);
- as necessary and appropriate, provide for the training of persons serving on the CHB, the Presidential Board of Appeals or related committees;
- serve as liaison, when appropriate, with other members or committees of the WPI community whose responsibilities may bear on a particular case;
- provide for the publication and distribution of this code;
- upon recommendation from the chief justice, suspend the hearing proceedings to another date.
Section C - Jurisdiction
- The Campus Hearing Board shall have jurisdiction over cases involving violation of campus regulations of social and academic behavior by a WPI community member, his/her guest to the campus, or involving transgressions against the WPI community, its members, property, and rights.
- The Campus Hearing Board shall have jurisdiction over cases involving off-campus actions of WPI students when a) the victim of such offense is a member of the campus community, b) the offense occurred at a university-sponsored or -sanctioned event, c) the accused student used his/her status as a member of the WPI community to assist in the commission of the offense, or d) the offense has a detrimental effect on the reputation of the college.
- The Campus Hearing Board shall have jurisdiction over cases involving student organizations, clubs, sports teams, and fraternities and sororities that are referred by the WPI Administration in lieu of using the informal Hearing Procedure (Article III). Any group or organization may be held accountable for actions of any of its members if the violation of this code of conduct is in any way related to the group or organization. Group misconduct need not be officially approved by the entire membership in order to be considered grounds for possible disciplinary action against the group. There is no minimum number of group members who must be involved in an incident before disciplinary action may be taken against the entire group. In some instances the conduct of a single member may provide sufficient grounds for action against the entire group. An appropriate test to determine whether a group may be held accountable for the conduct of individuals is to ask whether or not it is likely that the individuals would have been involved in the incident if they were not members of the group or, if by group action, the incident was encouraged, fostered, or might have been prevented.
- The Campus Hearing Board shall have authority to refuse to hear any case or to refer any case to a more appropriate agency. In any such instance, the Campus Hearing Board must provide a written explanation for such a decision to the parties concerned and to the Presidential Board of Appeals. Dissatisfied parties may seek redress by appealing to the Presidential Board of Appeals.
- The Campus Hearing Board shall use "preponderance of evidence" as the standard for proof in all cases.
Campus Hearing Board shall have the authority to appoint and invoke a board of inquiry into matters of violation of campus regulations, transgressions against the WPI community and infringement of individual rights.
- The board of inquiry shall be composed of two (2) faculty members, two (2) administrative members, three (3) undergraduate student members and one (1) graduate student member not currently a member of another branch of the Campus Judicial System.
- The board of inquiry shall call witnesses and hear testimony regarding the allegations and shall report its findings to the case officer who together with the chief justice will determine if the Campus Hearing Board will proceed with the complaint.
Section D - Sanctions and Grievance Judgments
- If the accused is found responsible, his/her past record, if any, is reviewed before the sanction is determined.
- The Campus Hearing Board shall have authority to issue warnings and reprimands, levy fines, award restitution, stipulate performance of certain actions or behavior (such as counseling or community service), or vote the suspension or expulsion of students from the university.
- All decisions, except votes of suspension or expulsion from the university, shall be final, subject to appeal to the Presidential Board of Appeals.
- On behalf of the Campus Hearing Board, the case officer shall take those steps necessary to assure sanctions imposed by the Campus Hearing Board are enacted and that appropriate follow-through occurs. This may include notifying specific campus offices about a student sanction.
WPI does not subscribe to an automatic sanction for a particular violation of its code. Rather, each violation is reviewed individually and sanctioning takes into consideration the unique situation surrounding the incident.
At the same time, it is helpful to articulate possible sanctions for offenses to communicate to the individual and to the entire WPI community how seriously the university regards standards of behavior. Students should be aware at all times that there may be grounds for criminal and/or civil charges as well.
Therefore, the following list of violations and range of sanctions is intended to serve as a guide to the Campus Hearing Board when determining sanctions and as notice to the community regarding community accountability. The list is representative but not exhaustive.
Note: For violations of the WPI Campus Code of Conduct that have, at their core, hate for a selected person or group because of race, gender, religion, sexual orientation or national origin, the sanction imposed may be 'enhanced' or made more serious for a given violation.
Academic Dishonesty can result in a sanction imposing probation, lowering of a course grade, loss of course credit, suspension from the university for one or more terms, or expulsion from WPI.
Note: While the Campus Hearing Board may make a recommendation regarding a student's grade or course credit, only the faculty member of record may actually raise or lower a course grade or remove credit for the course.
Alcohol and Drug Policy Violations can result in a sanction imposing a fine, disciplinary warning, probation, restitution, community service, parental notification, loss of privileges, counseling and alcohol or drug assessment, suspension from residence halls, suspension from the university for one or more terms, or expulsion from WPI. Arson can result in a sanction imposing suspension from residence hall, suspension from the university for one or more terms, or expulsion from WPI.
Assault and/or Battery, Abuse of a Community Member can result in a sanction imposing restitution, counseling, probation, loss of privileges, suspension for one or more terms, or expulsion from WPI.
Arson can result in a sanction imposing suspension from residence hall, suspension from the university for one or more terms, or expulsion from WPI.
Fire Safety Violations can result in a sanction imposing a fine, community service, probation, suspension from residence hall, suspension from the university for one or more terms, or expulsion from WPI.
Harassment/Stalking (including direct spoken harassment or harassment via telephone or electronic communication) can result in a sanction imposing a fine, community service, counseling, probation, suspension from residence hall, suspension from the university for one or more terms, or expulsion from WPI.
Hazing of an individual or group can result in a sanction imposing community service, probation, loss of privileges, or suspension from the university for one or more terms, or expulsion from WPI.
Sexual misconduct can result in a sanction imposing suspension from the university for one or more terms, or expulsion from WPI.
Theft (including theft of lounge furniture and other ""community" equipment) can result in a sanction imposing restitution, a fine, community service, loss of privileges, probation, and/or suspension from the university for one or more terms.
Threats can result in a sanction imposing probation, and/or suspension from the university for one or more terms.
Unauthorized Entrance and/or Use can result in a sanction imposing a fine, community service, loss of privileges, probation, and/or suspension from the university for one or more terms.
Section E - Rehearing
In the event that testimony or evidence is produced subsequent to a board hearing that could not have been obtained at the time of the hearing, the defendant may petition through the case officer to the hearing board for a rehearing. Such petition must indicate the character of the testimony or evidence now available and the manner in which the board's decision might be changed. The case officer shall present this petition to the chief justice, who shall determine whether and to what extent a rehearing in the matter shall be accorded. In the event that a rehearing is granted, the results of the previous hearing are nullified.
- Decisions of the Campus Hearing Board may be appealed to the Presidential Board of Appeals.
- All appeals must be submitted in writing to the Dean of Students Office within seven (7) days following communication of the initial decision. The appeal must be specific and contain a full description of the basis for the appeal. A given case may be appealed only once.
for an appeal must be based on one or more of the following criteria:
- Failure to follow the procedures outlined in the Campus Planner and Resource guide;
- Insubstantiality of evidence to justify the findings;
- Inappropriate gravity of the sanction in relation to the offense;
- That no reasonable Campus Hearing Board could conclude, on the basis of the evidence presented, that the accused was responsible.
- The appeals board may refuse to accept any appeal that does not satisfy this criteria.
Article II - Presidential Board of Appeals
Section A - Members
- Presidential Board of Appeals shall consist of three voting members.
- The board shall consist of the president of the undergraduate student body or the appellate designee of the graduate student organization (whichever is deemed appropriate by the case officer); a representative of the faculty, and the president of the university or his/her designee.
- Each of the governing bodies will identify an officer to serve as an alternate appellate justice in their absence of the undergraduate student body president or the absence of the graduate student organization designee. The Faculty Committee on Governance shall identify an alternate faculty representative. The president of the university shall identify an alternate to his/her designee.
- The faculty representative shall be selected by the faculty under the direction of the Committee on Governance. All are appointed annually.
- The president of the university or his/her designee shall act as presiding officer.
Section B - Jurisdiction
- The Presidential Board of Appeals shall hear appeals of cases originally heard by the Campus Hearing Board and certain cases referred by the case officers that were heard administratively.
- The board shall automatically review any case in which the sanction imposed by the Campus Hearing Board includes suspension or expulsion from the university. This review shall not be a rehearing of the facts, but rather a consideration of the Campus Hearing Board's records of the hearing, to assure that procedures were followed and decisions and sanctions are fair.
Section C - Sanctions and Grievance Judgments
- The Presidential Board of Appeals may impose any sanction that the Campus Hearing Board is empowered to. It has final decision on suspension or expulsion from the university.
- The board may uphold the decision of the Campus Hearing Board or reduce the imposed sanction.
- The decision of the board is final.
Article III - Administrative Hearing Board
Student organizations, clubs, sports teams, fraternities and sororities that are charged with violating policy shall have their case adjudicated by the Administrative Hearing Board. The board is composed of up to three WPI staff and/or faculty members and one student not affiliated with the organization in question. For cases involving Greek letter organizations, a member of the IFC or Panhellenic Executive Board will serve in this role. The Administrative Hearing Board makes recommendations to the dean of students or her/his designee. Decisions may be appealed to the next highest administrator.
Article IV - Administrative Agreement
Members of the WPI community who accept responsibility for the complaint against them may choose, with the agreement of the plaintiff, to waive their right to a hearing before the Campus Hearing Board or the Administrative Hearing Board and instead accept a sanction imposed by the case officer. Administrative agreements with the case officer may be appealed to the vice president for student affairs.
Article V - Mediation
In lieu of adjudication, members of the WPI community may choose alternate dispute resolution to settle conflicts. Mediation uses a neutral third party to help resolve disputes, leaving the final resolution in the hands of the disputing parties. The purpose of mediation is not to judge responsibility but to help parties get to the root of their problems and to devise their own solutions. If a satisfactory agreement cannot be reached through mediation, the complainant may refer the complaint to the case officer for judicial action. Students interested in pursuing mediation should contact the case officer in the Student Life Office.
Article VI - Prehearing Procedures for Parties Involved in a Hearing Before the Campus Hearing Board
- Any individual wishing to bring a complaint before the Campus Hearing Board should go to the Student Life Office in the Campus Center and request a meeting with the case officer. The person(s) bringing the complaint(s) [plaintiff(s)] meets with the case officer to determine what policies may have been violated. The case officer may make a recommendation to the plaintiff(s) as to further pursuit of the complaint or other means of resolution; however, the plaintiff(s) will make the final determination on whether or not to bring the complaint before the Campus Hearing Board.
At the outset of the accused's pre-hearing interview, the accused will be informed that the case officer facilitates the workings of the Campus Hearing Board and will be present as an impartial and non-voting participant in the hearing (if there is one), and that the accused is not obligated to make any statements that are self- incriminating during the pre-hearing interview.
Relevant information voluntarily offered by the accused during the interview may be presented to the Campus Hearing Board. The accused is also informed that he/she may remain silent or submit only a written statement or respond to the complaint, call primary witnesses and present evidence, or testify. The accused is further informed that he/she is not required to be present at the hearing but the hearing will proceed in absentia (in his/her absence).
If the case is brought to the Campus Hearing Board, the plaintiff(s) should prepare a statement for the case officer that includes the following:
- the names of the person(s) against whom the complaint(s) is being brought-the accused
- a full description of the incident
- the names of witnesses
- the section(s) of the campus code allegedly violated
- The case officer notifies the accused of the complaint, and the time and place of the hearing, as determined in consultation with the chief justice, and offers to hold a pre-hearing interview with the accused to review the complaint, the accused's rights and responsibilities under the WPI campus judicial system. Notice is considered to be adequate if it is in writing and is addressed to the accused's last known WPI mailing address no later than 10 days before the hearing date.
Article VII - Informal Hearing Procedure at Off-Campus Residential Program Sites
Students at off-campus residential program sites, accused of violating the WPI code of conduct or any other WPI policy as outlined in the annual Campus Planner shall be accorded an informal on-site hearing before a WPI representative designated by the dean of Interdisciplinary and Global Studies Division. The following guidelines will be applicable.
- Students will be informed of the complaint pending and the time, date and location of the informal hearing, in writing, at least two (2) days prior to the hearing. This notice should include a full description of the incident, names of witnesses, if any, and a reference to the section(s) of the campus code allegedly violated.
- The informal hearing shall be conversational in nature and non adversarial.
- Before the hearing, the student shall be given the opportunity to consult with an on-site advisor of their choice or a member of the WPI community.
- During the hearing, the WPI representative shall elaborate on the nature of the complaint and present any evidence or witnesses in support of that complaint.
- The accused student shall have an opportunity to respond to the complaint and present any evidence or witnesses in response to the complaint.
- The WPI representative will make a determination of the student's responsibility for the complaint based on the outcome of the informal hearing.
- If the student is found responsible, the WPI representative must contact the dean of students or her/his designee to review the student's past record, if any, before a sanction is determined. The WPI representative must then consult with the Student Life Office and Interdisciplinary and Global Studies Division to determine an appropriate sanction for the offense.
- All decisions shall be final and conclusive and not subject to appeal on site.
- If the on-site WPI representative determines that continued presence at the project center by the student would constitute a danger to the safety of persons or property on the premises of the project center, a recommendation for interim suspension may be made to the vice president for student affairs.
Note: WPI's Academic Honesty Policy and the procedures described therein also apply to the off campus residential programs. The WPI representative must communicate with the dean of Interdisciplinary and Global Studies Division and Student Life Office before taking action.
- The rights of the individual will be of paramount concern where not inconsistent with the goals of the university and the rights of other members of the WPI community.
Students are entitled to freedom from unauthorized search and unreasonable invasions of their privacy regarding both their person and property. Evidence obtained by an unauthorized search and unreasonable invasion shall not be admissible against them. It is recognized that the university setting does not provide the safeguards of warrants, magistrates, oaths, etc., that are available to citizens in general.
Evidence obtained by a search and seizure shall not be admissible unless the authorized WPI official can demonstrate that he/she had a reasonable cause to believe that the code had been violated, that the student charged in fact violated the code, and that this particular evidence of the violation was present on the student's person or in his/her living quarters.
For this purpose, an authorized WPI official does not include a student either as a principal or agent. A student officer or counselor may and should recognize, however, that the preceding rule is not intended to interfere with the responsibility for the maintaining of good order.
The evidence obtained by an otherwise authorized and reasonable search and seizure shall not be admissible unless the student was present at the time of the search and seizure or circumstances clearly dictate the necessity of the search and seizure without his/her presence.
- The accused is assumed innocent until proven responsible.
- The parties of the hearing shall receive sufficient personal, written advance notification informing them of the complaint, time, date and place of the hearing, and their minimum rights as observed by the campus judicial system.
- The accused may remain silent or submit only a written statement or response to the complaint, call witnesses and present evidence, or testify.
The accused may be assisted in preparing and presenting their defense by an advisor of their choice from within the immediate WPI community. The advisor may not ask, answer or be asked questions by any party to the hearing. An advisor for the plaintiff or the accused may not also serve as a witness in the case. Persons from outside the immediate WPI community such as lawyers, the public, the press, parents and alumni may not attend hearings, except as noted below.
Under extraordinary circumstances (as determined by the case officer and chief justice) the accused may also be accompanied to the hearing by legal counsel. The primary purpose of allowing legal counsel into the hearing is to safeguard the accused's rights at pending criminal proceedings. The counsel's function shall be limited to advising the accused on whether or not to answer questions and on what the accused should not say so as to safeguard him/her from self-incrimination. When the accused has professional legal counsel, the board may also secure legal counsel. The board may also permit the plaintiff to be accompanied by legal counsel. The request to have legal counsel present at a hearing shall be made sufficiently in advance of the hearing (no later than five (5) days before the hearing) that such a request may be thoroughly considered, and if approved, other parties to the hearing may be offered the opportunity to obtain similar service. The request shall also include the name and address of legal counsel.
- The accused has the right to rebut testimony or challenge its validity, relevance, or admissibility. In such cases where the accused exercises his/her right of silence, he/she may not be cross-examined. But if the accused testifies, or witnesses testify on his/her behalf, they must submit to cross-examination.
- In certain cases, when a serious complaint has been brought by an individual who is either unable or unwilling to act as a plaintiff, the university reserves the right to serve as plaintiff to adjudicate the case. In these instances, the case officer will consult with the chief justice of the Campus Hearing Board to determine the appropriateness of exercising this option. The case officer and chief justice will also identify an appropriate representative from the university to serve as plaintiff.
- An audio tape of the Campus Hearing Board proceedings is made during each hearing. The university will retain the tape for 60 days, after which time the tape will be destroyed. The plaintiff or the accused may request a copy of the tape within the 60-day time frame.
- The accused is entitled to notification of the board's findings.
- The parties of the hearing may challenge the appropriateness or impartiality of any board member.
- The accused may not be prosecuted again by a WPI judicial authority for an offense for which they have been previously tried before the Campus Hearing Board.
- The accused may petition for a rehearing based on evidence or testimony that could not have been obtained at the time of the hearing. Such petition must indicate the character of the testimony or evidence newly available and the manner in which the original decision might be changed. Petitions are submitted to the case officer, and will be reviewed with the appropriate staff member or with the chief justice (in cases where the Campus Hearing Board has heard the case) to determine whether and to what extent a rehearing in the matter shall be accorded.
- The parties of the hearing may choose between a public or private hearing. One vote for a private hearing will pre-empt all other requests for a public one. Attendance at open hearings is limited to members of the immediate WPI community, e.g., students, faculty and staff. Exceptions to this policy must be requested in advance through the case officer and are generally limited to material witnesses. Attendance at a closed hearing is limited to the plaintiff and accused, their advisors, and witnesses while they are giving testimony.
- When more than one individual is charged with the same violation, the accused shall have the right to an individual hearing or may elect to have their cases heard jointly.
Article IX - Definitions of Sanctions
The sanctions below may be imposed upon a student for an infraction of the WPI Campus Code of Conduct. This list is not exhaustive.
- Disciplinary Warning: An official written notice to the student of disapproval in that his/her conduct is in violation of WPI rules or regulations.
- Disciplinary Probation: A more severe sanction than a warning, to include a period of review and observation during which the student must demonstrate the ability to comply with WPI rules, regulations, and other requirements stipulated for the probation period.
- First-Level Probation: Prohibits a student from applying for, campaigning for, or receiving consideration for elected or appointed positions in student organizations. The student is not eligible for honors or awards and may be ineligible to accept a bid to pledge a fraternity or sorority.
- Second-Level Probation: Removes a student from any office held in a student organization. Further, probation prohibits a student or student group from representing the university in intercollegiate events or activities.
- Restitution: Requires that a student make payment to the university, an individual, or a group for damages for which he or she was responsible, whether intentional or accidental.
- Community Service: Requires that a student complete a specified work project for a specified time period to give something back to the community.
- Parental Notification: Parents are notified at the discretion of the dean of students or her/his designee out of concern for the health and welfare of the student.
- Loss of Privileges: See First-Level and Second-Level Disciplinary Probation.
- Relocation/Suspension from Residence Hall/Loss of Residence Hall Privileges: Precludes a student from remaining in a particular residence hall for a specified period of time. Precludes a student from remaining in any WPI housing for a specified period of time. Precludes a student from visiting certain residence hall(s) for a specific period of time.
- Counseling; Drug or Alcohol Assessment: Requires that a student submit to counseling, or to a drug or alcohol assessment with a licensed professional. The requirement includes a signed release of information from the student so that the counselor can inform the dean about the results of the assessment. Student must comply with recommended course of treatment determined by the counselor.
- Disciplinary Suspension: Excludes the student from registration, (or cross registration at another college) class attendance, residence on the campus and use of WPI facilities for a specified period of time.
- Deferred Suspension: Under certain circumstances, suspension action may be deferred until the end of the term. If a student is again found guilty of violating a WPI rule or regulation during the deferred period, suspension will take effect immediately.
- Expulsion: Permanent separation by the president of WPI. Permanent loss of privilege of registration, class attendance, and residence on the campus. Note: Students who are suspended or expelled from WPI are expected to leave the campus.
Article X - Jurisdiction of the Student Life Office Staff
The president has delegated to the vice president for student affairs and the Student Life Office staff the authority to impose administrative sanctions whenever this becomes necessary to properly operate and protect the people and property of the WPI community from reckless endangerment or from interference with the educational objectives of WPI.
- The Student Life Office staff members are responsible for all matters relating to student contracts, agreements, and licenses in the areas of student residential life, Greek life and student activities. Complaints, violations, and terminations in these areas will be handled by the appropriate staff member in accordance with administrative due process.
- Interim suspension is defined as the temporary termination by the vice president for student affairs or his/her designee of a student's or a group's presence on campus prior to the conduct of a formal hearing (or the imposition of sanctions by the Campus Hearing Board or Administrative Hearing Board). It is to be employed only in instances where continued presence on campus by the student or group would constitute a danger to the safety of persons or property on the premises of WPI. Within 48 hours of the imposition of interim suspension by the vice president for student affairs or her/his designee, a date shall be set for a hearing of the matter before the Campus Hearing Board or the Administrative Hearing Board. The hearing date shall be set at the earliest possible, mutually convenient time between the university, the plaintiff and the accused.
- A student may be withdrawn from WPI by the vice president for student affairs or a delegate due to emotional, psychiatric, or other reasons of health that pose a threat to the continued well-being of the student or members of the WPI community, or threaten to disrupt the daily operation of the university. In such cases, the student may not be reinstated at WPI without clearance by WPI medical and professional staff.
(Note: The WPI campus code and judicial system are subject to change. Changes that are implemented prior to the next official printing of this manual will be distributed throughout the WPI community and posted by the Student Life Office. Once posted these changes are in force.)
Article XI - Judicial Records
It is the policy of WPI that judicial records shall be kept by the Student Life Office for a period of two years from the date of graduation or withdrawal from WPI, except when the sanction includes suspension or expulsion. In cases involving suspension or expulsion from WPI, disciplinary records shall be kept in perpetuity. Records for cases that are pending completion of the hearing and/or sanction, shall be kept in perpetuity.
Records will be available to prospective employers and other authorized individuals in accordance with federal regulations that require written permission from the student involved. Judicial records are kept separate from a student's academic records. In keeping with the WPI Academic Honesty Policy, and Article 1, Section D of the Constitution of the WPI Campus Judicial System, a student's judicial record may be shared internally as appropriate to determine if a past record exists.