Student Employees - Information Technology Access
Student employees may need specialized access to work within your department. A form to request access for student work study employees can be found online within Human Resources Forms: Information Technology Access Request
When to complete an Access Request Form
This form is needed to request student employee access for:
- Department network shares with Personal Identifiable Information (PII), sensitive information, confidential business data
- Computer restrictions by time/location
- Banner Production
- Other specialized department systems
This form is not needed to:
- Access department network shares ending in _ws
- Note: These shares should not contain PII, sensitive or confidential data
- Continue a current student employee’s access to the next semester. A helpdesk request can be submitted prior to access expiration (see below)
Note: Access expires at semester’s end (Dec., May, Aug.).
Continuation of access may be requested without resubmitting the form by contacting the Helpdesk prior to expiration.
|Current Access||Expires||Contact IT During||To Continue Access for|
|A + B Terms||End of the last week of B term||December||C + D Terms|
|C + D Terms||End of the last week of D term||April||Summer Term|
|Summer Term||Last week before A term||August||A + B Terms|
How to complete an access request form
The form can be completed electronically and emailed to firstname.lastname@example.org from the department Information Analyst (or the student supervisor if the department does not have an Information Analyst). Optionally the form can be printed, signed, and sent via interoffice mail to the Information Technology Department.
How a student employee accesses systems
The credentials a student employee uses to access systems varies depending on their role.
|Student Personal Admin Account||Work Study Admin Account||Banner Prod|
|Username||Use own username||username_ws (“username” here may differ from personal admin username if the latter was created prior to May 2011)||Use own username to login via Banner INB Forms link. (Don’t need “other Banner options”)|
|Access||Departmental work study network file share (\\admin\fc\share_WS) which does not contain sensitive data||
|Expiration||Based upon student registration||End of last week of semester||End of last week of semester|
If you need assistance completing the form, or have questions about student employee access, you are welcome to contact the Helpdesk at email@example.com or x5888.Maintained by itweb
Last modified: May 16, 2012, 10:32 EDT