Questions and Answers:
Q. I received a call from another WPI employee requesting the home addresses, phone numbers and/or personal e-mail addresses of several staff members in my office. Should I release this information?
A. Employees expect the university to exercise great discretion in sharing personal information, and their privacy should therefore be respected. An employee's home address, phone number, and/or personal e-mail addresses should not be released without his/her consent, unless a case of emergency - a medical crisis, for instance - warrants this action.
Q. My supervisor is identified as the financial manager on a number of budget accounts. I maintain the account and budget records for our department and have been requested by a coworker to provide information regarding a particular transaction affecting one of the accounts. Should I share this information?
A. No. Only the financial manager for that account should answer questions regarding transactions. You should refer the coworker to your supervisor, who can best decide whether or not to provide the answer.
Q. As part of my job as a faculty member and academic advisor, I am often required to meet with our department’s students and discuss their grades. Should this information be treated confidentially?
A. Yes. Grades are considered confidential information, so care should be taken to make certain that a student's grade information is released only to him or her.