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WPI Update: July 22, 2021

Note: This is dated information and may not reflect the current policies in place on campus. Please refer to We Are WPI for the latest information.

July 22, 2021

This message was sent to WPI employees.

Vaccination News and Updates

If you are coming to campus in July

  • Vaccinated employees coming to campus for the first time
  • Testing for vaccinated employees is optional through August 6.
  • If your vaccination information is in Workday, email, let them know you’ll be coming to campus, and provide your email or ID number so they can activate your badge.
    • Face coverings are optional for vaccinated employees but required for everyone visiting Health Services, and in WPI-sponsored transportation/vehicles.


  • Unvaccinated employees coming to campus for the first time
  • Weekly testing is required for unvaccinated or partially vaccinated employees. Contact to sign testing waivers and get set up for testing. 
    • Once this is done, your badge access will be activated.
    • Unvaccinated individuals must wear a face covering and follow social distancing practices indoors. Face coverings are no longer necessary while outdoors on campus—regardless of social distancing. However, unvaccinated individuals are advised to wear a face covering when six feet of social distancing cannot be maintained.


Vaccination documentation for those who are both an employee and a student

If you are both an employee and a student, depending on what role brings you to campus, you’ll upload your vaccination information …

  • into Medicat if you come to campus in any capacity as a student, but are a fully remote worker.
  • into Workday if you come to campus in any capacity as an employee, but are a fully remote student.
  • into Workday and Medicat if you come to campus in any capacity as a student and as an employee.


All employees: Changes in testing process beginning on July 26th

  • A new pooled testing process begins in late July and will require all employees to sign new waivers to begin the testing process.
    • To prevent issues when swiping your WPI ID at the testing site, be sure to confirm your information in Workday is accurate: phone, address, state, and zip code.
    • Even employees who have been working on campus and signed previous waivers will need to sign these new waivers using this link or by clicking on the MyTechFlex selection in your dashboard in the Hub.
    • This year's testing process will use your home address and phone in Workday. Please use this link to make sure your information is up-to-date.
    • Pooled testing means swabs from groups of up to 10 people are collected and tested together. If a pool’s results are positive, the people in that pool will be tested individually. Learn more about pooled testing from the Broad Institute, which continues to manage WPI’s COVID-19 testing.  
    • You’ll continue to receive individual test results via your email. You may also log in through the patient portal.
  • All community members coming to campus for work or school this fall, including people who are fully vaccinated, will be required to test weekly.
  • Employees who are on campus less than once a week are asked to test on the days they come to campus. Those tests can be scheduled via MyTechFlex or here on the WPI website.
  • This fall, the testing center will be located on the upper level of Harrington Auditorium.


If you think your position might be eligible for flexible or remote work


Parking Permits

Parking Permit Application and Renewal Process Opens August 2                         

The university’s deferral for renewing parking permits is ending. Beginning August 2, employees may renew (or apply for) a no-cost employee parking permit.

  • Beginning August 2, employees may update their vehicle information and apply for parking permits through WPI Police parking portal.
    • Current employees will renew their existing permit to receive a new “year” sticker, no hangtag.
      • Make sure your vehicle information is correct—or update any new information.
      • Do not throw out your current hangtag; you will continue to use it.
    • New employees may apply for a new hangtag and year sticker.
  • The process is completely online; there are no walk-ins for permits.
  • There will be a grace period for the first two weeks of A-Term; after that, the normal ticketing process will resume.


Visitors and Vendors

  • Visitors and vendors are no longer required to register or to provide a health attestation to be on campus.
  • Unvaccinated visitors and vendors are required to wear face coverings and socially distance while inside any campus building. Face coverings are optional for fully vaccinated visitors and vendors, though social distancing is encouraged.
  • Campus tours have returned to normal capacity.


Be Aware of Student Move-in Dates      

  • Students move in and have their onboarding tests on Wednesday, August 18, and again Saturday, August 21, through Tuesday, August 24. Be aware of longer lines for COVID-19 testing, a more densely populated campus, and potential parking disruptions during those days.
  • On Saturday, August 7, the Class of 2020 will have its on-campus Commencement. Parking will be disrupted and getting around campus will be redirected in some areas.


COVID-19 reminders

  • Employees will use the Symptom Tracker ONLY to enter any symptoms of illness, to report that they are a close contact, or to record if they tested positive for COVID-19 outside of WPI’s testing system.
  • New Employees: WPI requires employees hired on or after July 14, 2021, to be fully vaccinated for COVID-19. 


Academic delivery for the fall

  • Provost Wole Soboyejo informed faculty members that in-person class delivery will be the primary mode of instruction during the fall semester, although tools like lecture capture are encouraged to help students. Faculty members are encouraged to discuss the delivery modes for their scheduled classes with their department head or program director.


Face coverings in the community       

  • Business owners have the right to require patrons to wear face coverings; please be mindful of and respectful of signage at area businesses. It helps to keep a face covering in your bag or pocket, just in case.


Student messaging