COVID-19 Resources & Updates Read More

We know there are many questions regarding WPI’s response to coronavirus (COVID-19). As this is a rapidly evolving global situation, WPI is working in real time to provide updated, accurate information for our community about the impact of COVID-19 on our campus community and our global programs. This web page and the FAQs below are updated frequently, and your question is very likely answered below. (For those questions not already answered, we have provided an email at the bottom of the page.)

FAQs updated 5/26/20

Campus Operations and Contingency Planning

  • Is the WPI campus closed? (Updated 5/26/20)

    WPI continues to maintain significantly restricted physical access to campus, and currently all university buildings require card access. WPI Seaport remains closed. 

    As of late May, the university has begun to resume on-campus research incrementally and in phases, based on certain priorities and in accordance with the framework issued in late May by Governor Baker regarding the phased reopening of businesses and other activities across the state. See the Research Lab Reopening Guidance.

    In addition, over the summer, WPI will begin a phased return to work on campus for other employees as follows:

    • Employees who have been working on campus continually since March 2020 should continue to do so based on their work assignment.
    • Remote teaching and working will continue through the summer. Employees who can effectively work remotely must continue to do so until otherwise notified by their supervisors.
    • All other faculty, students, and staff are asked to remain off campus, working and studying remotely. 
    • Faculty and staff who need to access campus spaces to retrieve materials necessary for teaching E-Term courses can request access via their supervisors.

    As the university begins to resume on-campus work, everyone will be required to comply with WPI’s Return to Campus Guidance and Research Lab Reopening Guidance (for researchers) prior to returning to campus. Additional details will be provided to employees as they and their departments are able to return to campus later this summer. 

  • Who is managing WPI’s efforts regarding the evolving COVID-19 situation? (Updated 3/13/20)

    WPI’s President, Unified Command, and Coronavirus Emergency Response Team (CERT) are managing our response to this global crisis. This group includes representatives from across the campus including academic and administrative departments. The CERT works continually to assess the risk to the institution and to recommend a course of action to the President. 

  • How is WPI helping to protect the campus from coronavirus? (Updated 5/26/20)

    Since the coronavirus outbreak began, WPI has canceled and suspended all domestic and international travel, moved all classes online, canceled all events, moved all meetings online and restricted physical access to campus.   

    Our Student Health Services team is in regular contact with local health authorities and is following guidelines from the U.S. Centers for Disease Control & Prevention (CDC) as well as the Massachusetts Department of Public Health.  On campus, our Facilities staff has stepped up cleaning protocols.   

    A critical component of protecting public health is personal behavior: We expect all members of our community to follow CDC guidelines.  This includes contacting your doctor if you have symptoms, engaging in frequent hand washing, maintaining appropriate social distancing, and if warranted, choosing to self-quarantine.   

    In order to ensure that we take proper precautions in the event of COVID-19 exposure or positive diagnosis, we ask that anyone who has recently been tested, or who has been in physical contact with a person being tested for COVID-19 inform Health Services here

    The university's approach to returning to work on campus will be phased and deliberate, and will require detailed pre-return planning on the part of everyone. Everyone on campus is required to comply with WPI's Return to Campus Guidance and, for researchers, the Research Lab Reopening Guidance

  • What is WPI doing to keep the community informed? (5/26/20)

    We continue to keep our community informed of new developments through the WPI website, regular email communications, and the university’s official social media channels. We also urge those seeking up-to-date information to consult trusted sources such as the Massachusetts Department of Public Health, the U.S. Centers for Disease Control & Prevention, and World Health Organization

  • Is WPI doing any preventative cleaning? (Updated 5/26/20)

    Yes. The WPI Facilities staff cleans and disinfects all campus buildings at least daily and more frequently as needed. Facilities staff sanitize frequently touched surfaces using safe but powerful hospital-grade disinfectants and microfiber towels for greater surface-cleaning impact; they also use a fogging machine that employs a mist to disinfect surfaces. Frequently touched surfaces and high-traffic areas include building entrances, door handles, elevators and elevator buttons (inside and outside), stairwells, water fountains, office doors and doorknobs, light switches, classroom and lecture hall desks and tables, conference room tables, restrooms and fixtures, and other high-touch areas in academic, residential, and other buildings.  More hand sanitizers and sanitizer dispensers can be found around campus.  Campus dining services have increased their cleaning and sanitation efforts as well.

  • How will WPI ensure business continuity? (Updated 5/26/20)

    Designated emergency personnel have continued to work on campus since March. Research activities will resume incrementally as specific lab plans are approved and research staff complete COVID-19 training, per WPI's Research Lab Reopening Guidance.  All other faculty, staff, and students are instructed to remain off campus, working and studying remotely. Offices are still performing their functions with employees working remotely. 

  • Are visitors permitted on campus? (Updated 5/26/20)

    Only designated faculty, staff, and students who have been granted access may be on campus. Visitors are not permitted on campus at this time. Vendors and deliveries will be contacted and advised on how to proceed.

  • How can I support the WPI community? (Added 3/29/20)

    The WPI Emergency Assistance Fund has been established to support WPI community members financially impacted by the coronavirus (COVID-19) situation – most especially our students.  Anyone who wishes to offer support can do so using our Secure Online Gift Form by selecting the “Emergency Assistance Fund” for your Designation when making your gift.

    WPI also continues to accept annual gifts to the university. Unrestricted gifts—that can be applied wherever the university needs them most—are especially critical. Gifts can be made using the secure form and selecting “Unrestricted” as your Designation, or the designation of your choice. We understand the financial demands this situation is causing, and we deeply appreciate the support we continue to receive.

  • Will WPI open in the Fall? (Updated 4/27/20)

    If it is possible to do so safely, we will be together on campus. Here’s our process:

    As WPI continues to manage the multiple phases of this crisis, the Coronavirus Emergency Response Team (CERT) has entered a new phase of work and is conducting formal scenario planning for Fall, focusing on how the University will begin a phased re-opening as soon as it is safe to do so. As we do this important and complex work to determine how and when to re-open our beloved campus, we are taking the best advice of our public health colleagues, as well as guidance provided by local, state, and federal officials.

    We are unleashing all of the creativity and ingenuity of this community to think through how to operate our residential campus safely in the face of this pandemic. Of course, we must also be prepared to deliver on our mission even if it is not safe for everyone in our community to return to campus. This work is in its early stages, and we will share more about it in the coming weeks. 

Classes and Coursework

  • Is WPI cancelling classes? (Updated 5/26/20)

    No.  All undergraduate and graduate courses will be delivered online for the time being. Faculty are working tirelessly to ensure successful remote delivery of courses.  This online delivery is unlike what students are used to with in-person delivery at WPI and we ask for your patience as we work through this together. 

  • When will on-campus classes resume? (Updated 5/26/20)

    All undergraduate and graduate courses will be delivered online through E-Term. A decision about the fall will be made and communicated in the coming weeks. 

  • How do I add a course if I need instructor permission? (Added 3/20/20)

    Follow these steps to add a course that requires permission: 

    1. Student: Fill out the Undergraduate or Graduate add/drop form and forward to the appropriate instructor/advisor.   
    2. Advisor/Instructor: If you approve, please forward to registrar@wpi.edu and cc the student.  You do not have to actually sign it.  

    3. Registrar Staff: We will respond to the student and instructor/advisor once the registration is complete or if there are any issues. 

  • Will tutoring services be available (Updated 3/25/20)

    Virtual MASH and Peer Tutoring will continue to be offered by the Academic Resources Center (ARC) tutors throughout D term. MASH sessions will be held via Zoom. Individual tutoring will be available from 10am-9pm Monday through Thursday via the virtual tutoring platform GoBoard. Students should use tutortrac.wpi.edu to sign up for tutoring appointments that fit their schedule. Should a student have a time conflict or be looking for a tutor and there is limited availability, please reach out to Laura Kenney or submit availability in order to request additional tutoring that best aligns with your schedule. D Term 2020 ARC Services (MASH & Tutoring) begin on Monday, March 30th and end on Monday, May 11th. There will be no tutoring on Monday, April 20th. Further instructions on how to access MASH and tutoring offered by the ARC are located on the ARC Canvas Page and at the Academic Advising and Academic Resources Center websites.

    The Writing Center offers one-on-one consultations to help you improve as a writer. For D-Term, all consultations will take place via online connection and document sharing instead of a face-to-face, but you'll still get real-time feedback through conversation with a peer tutor. Consultations are free and open to all WPI students for all classes and projects. Learn more about the Writing Center’s online tutoring and how to schedule a one-hour appointment: wpi.edu/+writing

  • I have a disability: How will my accommodations work with online or remote learning? (Updated 3/18/20)

    The Office of Disability Services provided details and answer questions: check their page here.

  • Some of my students have disabilities: How should I make my online course accessible and implement instructional accommodations? (Added 3/18/20)

    The Office of Disability Services provided details and answer questions: check their page here

  • How will faculty proctor online exams? (Added 3/20/20)

    WPI has purchased a block of licenses for Honorlock, an online exam proctoring service, and we can make this service available to faculty who plan to use online exams for their courses this term.  Many faculty used this tool in the 2019 summer term, and most faculty (and students) found it to be an effective option.  Faculty members who are interested in using Honorlock, please email Debra Boucher at dlboucher@wpi.edu.  

  • What about my Physical Education requirement (Updated 5/26/20)

    Like all academic courses, all physical education courses will be delivered online for the time being. Physical education courses will be knowledge-based (readings, videos, quizzes, group discussions, etc.) rather than exercise or exertion-based classes. 

  • How will WPI support seniors and graduating graduate students concerned about degree completion? (Updated 3/18/20)

    We understand students may have concerns about their lab courses, projects, and other academic activities in their final term or semester at WPI. 

    All departments are committed to working closely with seniors and graduating graduate students to ensure they have every opportunity to graduate on time. The goal is for each graduating student to have a clear pathway to completion. Faculty should support your advisees to identify a plan.

  • I am a senior or graduate student slated to graduate. Who should I contact to make sure I can still graduate? (Added 3/18/20)

    Students should work with their faculty advisor to discuss remaining course or project requirements and the best way to meet those requirements.

  • How will I complete my lab requirements? (Updated 3/18/20)

    WPI is working to identify a solution to help students, particularly those due to graduate this spring, complete their lab requirements.  All departments are committed to working closely with seniors and graduating graduate students to ensure they have every opportunity to graduate on time.

  • What about Mass Academy students who take classes on the WPI campus? (Added 3/13/20)

    Please contact the Massachusetts Academy of Math and Science for specific information.   

  • What about summer (E-Term) classes? (Updated 5/18/20)

    Summer classes are being provided online, and the calendar  has been updated. Graduate courses will run  May 18 through July 23.  Undergraduate courses will still be divided into two terms: E-1 (May 26 through July 9) and E-2 (July 13 through August 14).

  • What about  E-Term Project Centers?  (Updated 3/18/20) 

    Given the global situation, travel to E-Term Project Centers in London, England and Lyon, France, have been cancelled. Students have been notified and the plan is for all IQPs to be completed remotely. We are working with faculty advisors and sponsors to redesign existing projects and to design new ones where necessary. Students will hear from their project center director and/or advisors about next steps.  

    Please note, plans regarding the Bar Harbor, Maine, Project Center are still to be decided. We will communicate a decision as soon as it is made. 

    In addition, we have rescheduled HUA programs in England, Argentina, and Japan for next summer, and encourage interested students to contact global@wpi.edu with any questions. 

  • Will A-Term Project Centers be affected? (Updated 4/27/20)

    WPI has not made any final decisions about A-Term or B-Term project center travel. We do not yet know how domestic or international situations will change in response to the coronavirus. At this time, our hope - and our core planning assumption - is to start the new academic year as we always do, adapting, of course, to evolving health and safety requirements and best practices. 

    WPI’s actions must fall in step with society’s ability to manage the virus.  The health and safety of our community remains our top priority, and the university is deeply committed to doing its part to help mitigate spread of the coronavirus overall.  See the letter that went to all sophomores April 22.

  • Will D-Term courses be graded on the usual scale? (Added 3/27/20)

    The WPI faculty approved a special grading option for D-Term 2020, as described in a letter to all undergraduate students

    • All undergraduate students will have the option to select either a Pass/NR grade scale in place of WPI’s usual A/B/C/NR scale. 
    • This option may be applied to any or all of an undergraduate's courses, including graduate level classes.
    • Choices can be made any time before Thursday, May 21 at 5:00 pm EST.

    This is an option that students may exercise for each D-Term course. Students are asked to discuss this decision with their faculty and advisors before making the selection. Individual students may have special situations or constraints that would guide their choice in this matter.  

  • I have a question about academics that is not answered above.  Who should I contact? (Added 3/29/20)

    Undergraduate students who have questions about academics not answered in these FAQs can email virtual@wpi.edu, and a ticket will be created to help.

    Please also check out the Virtual Learning Support section of this website.

     

  • Will I be able to travel to my project center in A-Term or B-Term? (Added 4/27/20)

    We do not yet know how domestic or international situations will change in response to the coronavirus and thus we have not yet made final decisions regarding project center travel.  The health and safety of our community remains our top priority, and the university is deeply committed to doing our part to help mitigate spread of the coronavirus overall. 

    We will prioritize the safety of students and faculty as we make all decisions regarding travel to project center sites. And if we are able to operate global programs, we will not require that students or faculty travel, if they believe travel would be unsafe We are committed to ensuring that students enrolled in projects for next year have access to those project opportunities whether or not they are able/willing to travel, so we are investing equal planning and effort to ensuring that we are able to deliver our outstanding educational experience in any and all potential scenarios. If some students are traveling and others on the team are not, we will work remotely with students to ensure that teams succeed.

  • I am a sophomore planning to complete my IQP off-campus next year. What courses should I register for? (Added 4/27/20)

    Students in the Global Projects Program are required to complete ID 2050 Social Science Research for the IQP, in the term prior to attending their project center.  You do not need to register for ID 2050, but should leave space in your schedule for this course, which normally meets Monday and Thursday evenings.  At the same time, you will also complete the Pre-qualifying Project (PQP) with the advisors scheduled to travel with you.  See the letter that went to all sophomores April 22.

  • Can I overload courses while preparing for my IQP? (Added 4/27/20)

    ID2050 is a writing-intensive course and students complete a lot of work outside of class time. For that reason, we strongly discourage any additional overloading during the preparatory term.

  • Can I defer my IQP or postpone it? Can you move A-Term projects to a later term? (Added 4/27/20)

    In order to continue to make good progress toward graduation, you should plan to complete your IQP in the term in which it is currently scheduled. 

    We have a full roster of students committed to programs next year, with very limited openings. We also do not have the ability to move faculty advisors who are already committed by site and term.  So, unfortunately, moving A-term projects to C-term is just not feasible.  Our faculty advisors and ID 2050 instructors are already scheduled to be working at full-capacity every term next year.  See the letter that went to all sophomores April 22.

  • Will D-Term projects be graded on the same scale? (Added 5/11/20)

    As approved by the WPI faculty, MQP, IQP, and PQP D-Term credits are available for the P/NR grading option.  Additionally, you may also elect to have a Pass grade in place of a letter grade for your final project grade, recorded on the CDR form. 

  • How do I elect the P/NR grading option for D-term project credits? (Added 5/11/20)

    The same way you elect it for other courses – students may use this form to select this option. You must log in with your WPI credentials to use it. You will receive a confirmation when your request has been processed. Review these instructions for using the form. You will also be able to track your request by logging in to the WPI Hub.

    If you do not wish to elect the Pass/NR or Pass/NC option, do nothing.  You will be assigned a grade using the standard scale for your project credits.

    Please note, if you have already made selections for other courses you are registered for, you do not need to resubmit those when making a new request for project credits.

  • How do I elect the P/NR grading option for my final project grade (CDR grade)? (Added 5/11/20)

    When you fill out your CDR for MQP or IQP, you will have an option to request that if your grade is a B or a C (or either), your grade be recorded as a P.  Your project advisor will enter the letter grade you earned on the form and sign it, and then will submit the form to registrar@wpi.edu.  Registrar staff will then record your final grade based on the choice you made and the grade the advisor entered.

    When you fill out the electronic form for the HUA CDR, you will have the same option.  This will then be forwarded to the Registrar staff so, once the CDR is approved by your project advisor, we can process it accordingly.

    Example 1: You indicate that if your grade is a C, you would like a P. Your project advisor gives you a B.  You will get a B recorded on your final project.

    Example 2: You indicate that if your grade is a B or C, you would like a P. Your project advisor gives you a B. You will get a P recorded on your final project.

  • What if the CDR for my D-term project was already submitted? (Added 5/11/20)

    If you would like to change your recorded final project grade of B or C to a P, please email your request to registrar@wpi.edu.  If you would like to change your term grade to a P (available for D-term project credits only), please use the form to request that.

  • Can the CDR form also be used to change my D-term project credits to a P? (Added 5/11/20)

    No.  You must make these selections separately, using the appropriate methods for term credits or CDRs. If your final CDR grade is a P based on what you selected on the CDR form, but you did not indicate you wanted a P on the credits you were registered for this term, we will use the letter grade the advisor provided on the CDR form as your term grade.

  • I began my project in a previous term.  Can I have those grades changed to P too? (Added 5/11/20)

    No, any project credits completed in terms prior to D-2020 must have letter grades.  Faculty may use the CDR form to change any previous grades of SP to a letter grade.

  • I elected to get a P grade for my D-term project credits, but I won’t complete my project in D-term. When I complete my project in the future, can my advisor change the P grade to a letter grade? (Added 5/11/20)

    No. Once you elect to have a P grade for a project or a course, faculty cannot change it back to a letter grade.

  • What are some other considerations I should think about before making this choice? (Added 5/11/20)

    Some considerations might include:

    • Undergraduate graduation honors (pass grades for projects do not count towards honors)
    • Dean’s List (pass grades do not count towards honors)
    • Graduate or professional school admissions processes may or may not accept a pass grade
    • Other outside-WPI agencies that might be providing funding or support that will not accept pass grades
  • How long do I have to make a selection? (Added 5/11/20)

    For term credits, you may make your choice before the term is over or you may wait until your final grade is posted, but all final selections must be made by 5 PM on Thursday, May 21, 2020. Forms will not be available after this deadline.

    For CDR grades, it depends on whether you are graduating this May or not. 

    • If you are graduating in May, your deadline for the submission of all CDR forms is Monday, May 18.
    • If you are not graduating, CDRs for D-term projects are due Monday, June 8.

Dining and Residential Life

  • Will I receive a refund for D-Term housing and dining? (Updated 3/24/20)

    Spring semester room charges and unused residential meal plans have been pro-rated to the date of Wednesday, March 11, 2020.  We are issuing refunds as quickly as we can.  We appreciate your patience. 

    Refunds will first be credited to any outstanding charges owed to the university.  Any remaining balance will either be reimbursed to the student or posted to the student’s account as a credit toward future tuition and fees at WPI.  

    Students who wish to receive reimbursements should request a refund via the refund request form

    • We strongly encourage that students enroll to receive their refund via direct deposit.  If a student does not enroll in direct deposit, WPI currently does not have a date by which that student will receive a refund check mailed to them as WPI is not currently printing checks during this period of severely limited campus operations. 

    If a student does not submit a refund request form, reimbursements will be applied as credits to future tuition and fees at WPI, with the exception of federal aid credits, which will be refunded per federal regulations. 

    WPI will adjust any TMS Budget for those utilizing the payment plan. 

    Students with funding through a third party will be reviewed on an individual basis and eligible refunds will be returned to the funding source. Additionally, Student Aid and Financial Literacy may be required to review funding sources and student accounts to verify refund eligibility. 

  • Are students permitted on campus? (Updated 5/26/20)

    Campus is closed to all students, faculty and staff with the exception of emergency personnel and a small number of students who were unable to leave campus in the spring and have received permission to stay from Residential Services. Some students involved in research will be approved to return, in line with WPI's Research Lab Reopening Guidance.

    Residential Services has coordinated efforts for students to move their belongings out of the residence halls and is in contact directly with students. Read that message here.

  • I am currently living in a residence hall or WPI-owned property under a housing exception, in a fraternity/sorority house, or living off-campus. Can I stay or should I go home? (Updated 3/24/20)

    WPI is further restricting physical access to campus effective at 5PM on Tuesday, March 24, 2020.  As the campus community is working remotely, we ask all students to stay away from campus unless you have received specific permission to be on campus.  There are NO EXCEPTIONS to this directive.   

    After March 24, students living off campus will not be able to access campus spaces. Students approved by Residential Services to remain on campus will be able to access their approved residence hall, Campus Police, East Hall lobby, and the Morgan wedge for dining services during dining hours. 

    For students who remained in Worcester or who planned on returning to Worcester after spring break, we ask that you make every effort to return to your home or permanent residence, taking all of your belongings with you, and return your key to the dropbox at Campus Police.  This includes students who have previously received permission to remain in the residence halls. 

  • What if I can’t be at home and have to return to or stay on campus? (Updated 3/18/20)

    For students who are unable to depart the campus and have received permission to stay from Residential Services, more information for you on living and dining will be sent by Residential Services. 

  • Should I come get my personal belongings from my residence hall? (Updated 5/26/20)

    Residential Services has coordinated efforts for students to move their belongings out of the residence halls and is in contact directly with students. Read that message here.

  • What is open on campus? (Updated 3/24/20)
    • Health Services is open but operating on a limited basis, in accordance with recommended public health guidelines.  Services are being provided mainly via telehealth, and students are asked to call 508-831-5520 to speak with a healthcare provider.   
    • The Student Development and Counseling Center will be delivering virtual services; please call ahead (508-831-5540).   

    • The following physical locations are closed: 

      • The Sports and Rec Center

      • Rubin Campus Center 

      • Foisie Innovation Studio 

      • WPI Seaport 

      • Gordon Library - Library services are available remotely.  The IT Helpdesk is available remotely at helpdesk@wpi.edu.  

    • All buildings on campus are closed except to those emergency personnel with prior authorization 

    • Morgan Dining Hall is open only for approved students with a residential meal plan and employees with an emergency designation.  These students and employees can only purchase food for grab & go only; there is no sit-down dining: 

      • Monday-Friday: 7 to 9 a.m. (Breakfast); 11 a.m. to 1 p.m. (Lunch); 5 to 7 p.m. (Dinner)      

      • Meals for Saturday and Sunday can be picked up on Friday in Morgan Hall from 1:30 to 3 pm. and will include a variety of microwavable breakfast, lunch, and dinner entrees as well as beverages, snacks, and desserts.  (All perishable items should be stored in your micro-fridge. If you do not have a micro-fridge or microwave, please contact Residential Services at res-services@wpi.edu.)   

      • Emergency personnel who are working on campus can pay a reduced door rate for meals: Breakfast: $5.00; Lunch: $7.50; Dinner: $10.    

    • Campus Bookstore is operating remotely. Student book orders and faculty needs can be submitted online.  Questions: bkswpi@bncollege.com.  Please have orders shipped to your home, not to campus, unless you are a residential student approved to remain on campus.  

      • Students can place orders for their course materials at: https://wpi.bncollege.com/shop/wpi/home.   

      • All orders will be shipped via UPS Ground for free. We encourage you to place your order soon, although expedited shipping is available for an extra fee.   

      • All course materials, clothing, school supplies and gifts are available for order.     

      • The on-line order system excludes the following items: convenience (chips, candy, toiletries, soda), greeting cards, and gift cards.

    • SNAP and Gateway Shuttle service is suspended as of March 16. 

     

  • Will Dining Services be available on campus? (Updated 5/26/20)

    Dining services are currently not available on campus, with the exception of Gateway Cafe, where only prepackaged, to-go foods are available.  You can also check for updates at the Dining Services blog

  • Will the Sports & Recreation Center be open? (Added 3/13/20)

    The Sports & Recreation Center will be closed for physical fitness activities and only open for offices and scheduled meetings.  The outdoor track and fields will remain accessible.   

  • Will the mailroom be open? (Updated 5/26/20)

    WPI Mail Services Department located in the lower level of the Rubin Campus Center is currently not accessible by the campus community; however, limited operations will continue. 

    Please be sure to put a stop on any print subscriptions or other mail or deliveries (such as bottled water) that is regularly directed to campus. 

    Employees who have been notified they have an emergency designation for academic and business continuity will receive instructions on how to pick up mail periodically.  Specifically, Mail services will still be providing services to critical areas, and one or two people per division have been designated to help distribute mail.  Critical divisions include: Academic Affairs, Advancement, Enrollment, Finance, President’s Office, Student Affairs, and Talent & Inclusion.  If you were listed as a primary contact for your department, we will be reaching out to you to notify you who the point of contact is on mail for your division. 

    Students living in a residence hall or WPI-owned property under a housing exception will receive an email notifying them when they have mail ready for pick up. Students should proceed to the Campus Center loading dock door and ring the doorbell.  This is the loading dock door closest to Olin Hall on the back side of the Campus Center.

    Students can pick up mail Monday through Friday, 11 am to 12:30 pm, or by appointment (call 508-831-5523 or email mailroom@wpi.edu.)

    Mail delivered to campus for students who are off campus will no longer be forwarded and will be held in the mailroom until campus reopens. Students are asked to cancel or reroute other deliveries to their home addresses. 

  • How can I complete the Census? (Added 3/26/20)

    Please review the FAQs in the 3/24 email from Residential Services here.

  • Is there a plan for students to remove their belongings from residence halls? (Added 5/1/20)

    Yes, WPI has developed plans to allow residents to return to campus – in limited numbers and at scheduled times - to pack and remove their belongings, beginning May 8. In accordance with public health guidelines and to maintain social distancing, we must limit the number of people on campus at any given time, so moving will take place in controlled phases. Read the details here

  • How do I sign up for a move-out date and time? (Added 5/1/20)

    All students will receive an email that will provide a link to sign up for a move out date/time that works best for them and around their class schedules. Please check email regularly, and be sure to communicate with roommate(s) so as not to sign up for the same time slot. Additional instructions will be sent by email once move out dates/times have been assigned.

  • Can I sign up for a move out time/date if I don’t have my WPI ID? (Added 5/1/20)

    No. If you have lost your key or WPI ID, you cannot sign up for a move out date/time. Please contact Residential Services (res-services@wpi.edu) for instructions on next steps.

  • What instructions do I need to follow for my scheduled move-out appointment? (Added 5/1/20)

    Once you have received a move-out appointment confirmation, instructions for your move-out process include:

    • Arrive promptly, pack quickly, and leave on time.
    • Adhere to the specific doors, stairways, and corridors instructed for your move-out.
    • Park only where indicated for your assigned building.
    • If your residence hall has an elevator, red bins will be available for your use near the elevator. Please only use ONE red bin so there are bins for the other 2 students during your time slot. Return the red bin to the elevator area near the building main entrance before you depart.
    • Public Restrooms are available for use only in the Wedge area of Daniels Hall and on the first floor of Founders Hall.  Please plan accordingly.
    • All campus buildings remain closed! Do not try to access any other campus building other than your assigned residence hall (Founders or the Wedge if you need to use a restroom).
  • What do I need to bring with me for my assigned move-out time from my Residence Hall (Added 5/1/20)?

    When you come to campus for your assigned a move-out date and time, please be sure to remember the following:

    • BRING YOUR WPI ID AND ROOM KEY!  No one will be available to let you in if you are locked out.
    • Bring all moving materials you will need, such as cardboard boxes, plastic bins, bags, etc.
    • Plan to wear a mask and gloves.
    • Display the provided parking pass included with your move out assignment confirmation email in your vehicle window.

     

  • If I have roommates who are unable to return to campus, can I gather their belongings while I am on campus? (Added 5/1/20)

    If your roommates are unable to return to campus, but you know you will see them or live with them in the fall and are able to take their belongings, Residential Services will do its best to coordinate with you.  Please have your roommate contact Residential Services (res-services@wpi.edu) as soon as you receive your move-out assignment confirmation email so we may coordinate plans.

  • Why are other students able to schedule a move-out time before me? (Added 5/1/20)

    In accordance with public health guidelines and to maintain social distancing, we must limit the number of people on campus at any given time, so moving will take place in strictly controlled phases. This was determined to be the safest way for students to move out of residence halls. We know many of you are eager to retrieve your belongings, and we thank you for your patience during this challenging process.

  • How much time do I have to move my belongings out of my room? (Added 5/1/20)

    Students will have three hours to pack up and move their belongings. Students must select a specific timeslot, detailed in the letter sent May 1. Time slots are scheduled Tuesday through Sunday from 8 to 11 a.m., noon to 3 p.m., 4 to 7 p.m., and 8 to 11 p.m. Each student is allowed to bring one helper for the move-out process.

  • How many people can I bring with me to move my belongings? (Added 5/1/20)

    Each student may bring one helper to assist with the packing of their belongings from the residence hall. Please know that no more than three students and their helpers will be allowed into each residence hall at a time.

  • Do I need to wear a mask and gloves once I arrive at the campus and when packing up my belongings? (Added 5/1/20)

    WPI strongly encourages that all students and helpers bring and wear their own mask and gloves.

  • Do I need to bring my own moving supplies? (Added 5/1/20)

    Yes, students must bring their own moving materials such as cardboard boxes, plastic bins and bags.

     

  • Who do I contact if I have unique circumstances and questions about the move-out process? (Added 5/1/20)

    If you have any questions about the move-out process, email res-services@wpi.edu. Email volume is heavy, so replies may be delayed. We appreciate your patience.

  • I do not live close to the WPI campus and will have to plan special travel arrangements to gather my belongings. Who do I contact to make arrangements? (Added 5/1/20)

    Please contact Res-services@wpi.edu with details of your extenuating circumstances.

  • I cannot get back to campus to pick up my belongings.  What options are available to me? (Added 5/1/20)

    As was shared in a previous email, students have the option to enlist the assistance of Boomerang Storage to pack their belongings and store them or ship them at a cost. Additional details are available here.

Employees and Workforce

Events, Meetings, Visitors

  • Are on-campus events and meetings being held? (Updated 5/26/20)

    All events and meetings have been canceled or, when possible, moved online. TouchTomorrow, which was scheduled for June 13, has been canceled, as have alumni events. Alumni Weekend has been postponed, and Reunion celebrations for classes ending in 0 and 5 are postponed. Alden Society Luncheon, held during Alumni Weekend, is canceled.

    For designated faculty, staff, and students who have been granted access to campus for lab research or other work, group meetings should continue to be conducted remotely. On the occasion that a meeting must be conducted in person, the number of attendees must be limited to no more than 10, and on-campus attendees must sit six feet apart and wear cloth face coverings. Other attendees may join the meeting virtually.

     

  • What do you mean by “all events”? (Updated 3/18/20)

    “All events” means any WPI-sponsored gatherings being held either on-campus or off, and it also includes non-WPI events scheduled for WPI properties (such as regional swim meets typically held in our Sports & Recreation Center). 

  • What about on-campus events, clubs, and athletic events for student organizations (Updated 5/26/20)

    All in-person student organization-sponsored or associated meetings, events, and activities are canceled for the time being.  Students may not gather or otherwise meet on campus. 

  • Are fraternity/sorority activities cancelled? (Added 3/19/20)

    While WPI does not oversee fraternity/sorority houses or activities, we have communicated with all of our chapters and confirmed that all in-person activities, both on and off campus, are canceled for the time being. 

  • What about athletics? (Added 3/13/20)

    All athletic practices and competitions are canceled for the remainder of the Spring athletic season. 

  • Will TouchTomorrow be held? (Added 3/18/20)

    Given the ongoing uncertainty surrounding COVID-19, WPI has made the difficult decision to cancel this year’s TouchTomorrow, which was scheduled for June 13. 

  • Will Commencement be canceled or delayed? (Updated 4/16/20)

    We’re disappointed to announce that with the pandemic still active and unpredictable, we have made the decision to postpone Commencement 2020 to a future date. We are actively working on a plan to celebrate our students’ achievements and are soliciting input from students, parents and friends to help us reimagine these important celebrations. Read more in the April 16 message to students and families.

    Please know that students who are on file to graduate in May and complete their requirements will graduate. Once all grades, CDRs and ETDs are submitted, the Registrar will review students for completion and will post honors for undergraduate students. Students should check their graduation status on Bannerweb. 

    We are carefully considering the issue of Commencement, which includes undergraduate, graduate ceremonies and ROTC commissioning.  This event is an important part of the WPI experience, and we will closely monitor state and federal guidelines in order to make the most thoughtful and prudent decision for our community.   

    Please visit the Commencement website for further detail.

     
  • Will K-12 Summer enrichment programs be held? (Sports camps, Frontiers, Camp Reach, etc.) (Updated 5/26/20)

    There are significant changes to our K-12  Summer STEM Residential Programs:

    Frontiers & Frontiers-For-Credit: The current format of the programs are canceled. High school students who were accepted will be directed to the new online format of Frontiers For Credit. This program will refer them to enroll in an E2 class, which will include such “wrap around services” as academic support, study groups, leadership and career exploration workshops, admissions sessions, and community building activities.

    Launch: This program will shift to a virtual format in August. If you were scheduled to instruct for Launch, please confirm whether or not you will participate in the virtual program.        

    Camp Reach: This program is canceled. 

    Summer STEM Day Programs and Sports Camps:

    Spark & Ignite: The programs are canceled.

    With the exception of Swimming, which will become a virtual program, all Summer Sports Camps are canceled.    

    Please refer to the Summer Pre-College Programs page. If your question is not answered there, contact pop@wpi.edu or 508-831-4900. 

  • I am a faculty member: can I have small meetings with faculty and graduate students (Updated 3/18/20)

    All meetings should be conducted remotely. To learn about remote options, please go to the Web Conferencing link on the ITS portal, which can be found here.  

     

  • I am organizing an on-campus event that is scheduled to take place in the summer. Can I move forward with planning? (Updated 5/26/20)

    Given ongoing uncertainty, please do not move forward with planning events scheduled for the summer or fall. Please note that WPI’s cancelation of events may be extended if environmental factors, institutional decisions, or governmental mandates change. 

    If you have any questions or concerns about your event, please contact the Events Office. 

  • Can I book a future reservation for an event on campus that is scheduled to take place after D-Term? (Added 3/18/20) 

    At this time WPI is not booking any events. 

  • How do I conduct an event or meeting remotely? (Added 3/18/20) 

    To learn about remote options, please go to the Web Conferencing link on the ITS portal, which can be found here. 

    WPI has a partnership with Zoom. Participants can call in via computer or phone as well as participate through or without video. You can lean more here or log in at wpi.zoom.us 

  • My student organization or department has already contracted a vendor or performer, but my event has been canceled. What do I do? (Added 3/18/20)

    Students should contact the Student Activities Office at sao@wpi.edu. They will work with your organization and the Office of the General Counsel (as applicable) to communicate with vendors or performers and will try to work to navigate these issues, including payment.  

    Faculty and staff should contact the Events Office and/or the Office of the General Counsel.  They will work with you to communicate with vendors or performers and will try to work to navigate these issues, including payment.

  • Are visitors permitted on campus? (Updated 5/26/20)

    Only designated faculty, staff, and students who have been granted access may be on campus. Visitors are not permitted on campus at this time. See below for information about vendors and deliveries.

  • How will vendors and deliveries to campus be handled? (Updated 5/26/20)

    With the exception of emergency vendors who have been previously approved, and vendors working with research labs that have been granted access to campus, WPI is not permitting vendors or deliveries on campus at this time. If you have been expecting deliveries, please reschedule or cancel all deliveries/services.

    If you have vendors that send invoices in paper form, please reach out to your vendors and ask them to send invoices via email.

    If you have had personal packages sent to WPI in the past, please make sure they are sent to your home address until normal operations resume. Please do not have office supplies or other non-critical items delivered to WPI until normal operations resumes.

    If you have an approved emergency vendor coming to campus (including deliveries to research labs), you must: 

    • Contact Patrick Hitchcock to ensure that the emergency vendor has been approved.  Campus Police will not provide a card to any vendor who is not on the list.
    • Contact your emergency vendor with the following communication:

    WPI is operating at reduced activity, and only emergency vendors are permitted on campus.  We have identified your services as one that qualifies for continued operations on the campus.  As such, we have the following requirements to continue operating effectively during this time:

    Any emergency vendors on campus must comply with the most current CDC requirements; we will not allow vendors on campus if they are feeling ill, are exhibiting symptoms of COVID-19 (e.g., fever, cough), have had close contact with someone diagnosed or being tested for COVID-19, or have been tested for, or diagnosed with, COVID-19. 

    Any services or deliveries must be scheduled in advance with your WPI contact.  

    Upon arriving on campus you must meet with your campus contact. 

    Please respond acknowledging that you will comply with the above procedures prior to performing any deliveries or services to the University.

    • All vendors visiting campus must be logged (name, contact information) by the receiving lab or department. 
    • If an emergency vendor is performing regular or scheduled emergency services, please ensure that a member of the emergency personnel is available to meet the vendor and escort them where required.  The emergency personnel must oversee the vendor’s work on campus.  Please ensure that the emergency vendor in the area takes appropriate steps to socially distance themselves from each other. 
    • If an emergency vendor is on campus for an unforeseen emergency, alert WPI Police that the critical vendor is coming to campus, by providing Campus Police with information as to the vendor’s arrival date, time, and location on campus. 

    Please contact Patrick Hitchcock at phitchcock@wpi.edu with questions.

     

Financial Matters for Students

  • Will I receive a refund for D-Term housing and dining? (Updated 3/24/20)

    Spring semester room charges and unused residential meal plans will be pro-rated to the date of Wednesday, March 11, 2020.  We will issue refunds as soon as possible.  We appreciate your patience. 

    Refunds will first be credited to any outstanding charges owed to the university.  Any remaining balance will either be reimbursed to the student or posted to the student’s account as a credit toward future tuition and fees at WPI.

    Students who wish to receive reimbursements should request a refund via the refund request form

    • We strongly encourage that students enroll to receive their refund via direct deposit.  If a student does not enroll in direct deposit, WPI currently does not have a date by which that student will receive a refund check mailed to them as WPI is not currently printing checks during this period of severely limited campus operations. 

     

    If a student does not submit a refund request form, reimbursements will be applied as credits to future tuition and fees at WPI, with the exception of federal aid credits, which will be refunded per federal regulations. 

    WPI will adjust any TMS Budget for those utilizing the payment plan. 

    Students with funding through a third party will be reviewed on an individual basis and eligible refunds will be returned to the funding source. Additionally, Student Aid and Financial Literacy may be required to review funding sources and student accounts to verify refund eligibility. 

  • Can I receive financial support from WPI? (Updated 3/18/20)

    Help is available for students who have a serious financial challenge due to the current situation. Students in this situation should contact the Dean of Students office at dean-of-students@wpi.edu.   

  • What is the CARES Act, and will students get funding? (Updated 5/20/20)

    The Coronavirus Aid, Relief and Economic Security (CARES) Act is federal legislation that allocates funds to support individuals and organizations affected by the pandemic and economic downturn. WPI has received funding from the CARES Act that includes money that must be granted directly from WPI to students in the form of emergency financial aid grants.

    Per requirements, WPI signed and returned the “Recipient’s Funding Certification and Agreement for Emergency Financial Aid Grants to Students” and has, and will, use the funds to provide the mandated amount of at least 50 percent of the Higher Education Emergency Relief Fund (HEERF) grants to eligible students.

    See FAQs below for details. 

  • How much money will WPI receive in emergency financial aid grants (CARES Act funding) for students? (Added 5/13/20)

    WPI has received approximately $1.4 million in emergency financial aid grants for eligible students, which may be used by the students for their expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and child-care expenses.

  • Which students are eligible for CARES Act funding, and how much will they receive? (Added 5/13/20)

    This funding is for eligible undergraduate and graduate students, including graduating seniors, who (1) are enrolled for classes for the Spring 2020 Term, (2) are eligible for Title IV funding, and 3) have filed a 2019-2020 Free Application for Federal Student Aid (FAFSA) before the last day of D Term, May 13, 2020.

    All undergraduate and graduate students who meet the eligibility criteria above will receive a one-time grant of $300.

     

  • If a student declined Title IV funds for this academic year, are they still eligible to receive a CARES Act emergency financial aid grant? (Added 5/13/20)

    Yes, as long as the student has filed a 2019-2020 FAFSA and meets the eligibility requirements.

  • Will there be additional CARES Act emergency financial aid money available to students? (Added 5/13/20)

    Yes.  Students may apply through an online form for an additional CARES Act grant.  The application will be reviewed by the Student Affairs and Financial Aid Offices.  The decision of whether the student will receive an additional CARES Act grant will be made on a case-by-case basis and determined by demonstrated need and a review of their Federal Expected Family Contribution (EFC). The number of students who will be granted additional money will be subject to the availability of funds. Any additional CARES Act grant will not exceed $500.

  • How soon may eligible students receive CARES Act emergency financial aid grants? (Added 5/13/20)

    WPI plans to make these grants in two phases: The first phase will occur in May 2020 and consist of the distribution of $300 grants to all eligible students.  The second phase will occur as soon as possible on a case-by-case basis following the student’s submission of the application form for an additional grant.

  • Do eligible students need to sign up for direct deposit to receive the CARES Act emergency financial aid grants? (Added 5/13/20)

    Yes. In order to provide grants to students as quickly as possible, it is imperative that all eligible students sign up for direct deposit through their CashNet portal (where students view and pay their student account eBills). If students are not able to sign up for direct deposit, or do not do so, they will receive a physical check sent to their home address on file with WPI.

    • To set up the direct deposit please use the Banner Self Service Site to login with your password, click the Student Accounts – eBill link, you will be taken to the eBilling system.
    • Once in the eBiiling system, scroll to the bottom of the page to find the eRefund enrollment link.
    • Enter in all appropriate information and save.
    • You must specify a U.S. personal checking or savings account as your direct bank deposit account.
    • Please be very careful when entering your bank information as incorrect data may cause a delay in your refund.

     

    The Bursar's Office has additional information here.

     

  • How will eligible students know if they have already set up direct deposit? (Added 5/13/20)

    Students may check their direct deposit status in CashNet, where they log in and pay their tuition accounts.  They may also check by logging into Banner Self Service following the instructions in the bullets in the question above.

  • How does a CARES Act emergency financial aid grant affect a student’s standard WPI financial aid package? (Added 5/13/20)

    If a student receives a CARES Act emergency financial aid grant, it will have no impact on 2020-2021 WPI financial aid.  The Office of Student Aid & Financial Literacy will begin reviewing financial aid packages for returning students in late May, through the month of June, per WPI’s standard process. We anticipate releasing financial aid packages in time for July eBills.

  • May a student who receives a CARES Act emergency financial aid grant appeal the amount awarded? (Added 5/13/20)

    No. All eligible students will receive a $300 CARES Act emergency financial aid grant.  A student may also apply for an additional grant of up to $500 by submitting an application form. Students may also consider requesting money from the Dean of Students Student Emergency Loan Fund and the WPI Emergency Assistance Fund

  • Will there be any additional sources of funding for WPI students impacted by the coronavirus pandemic? (Added 5/13/20)

    Yes.  Students may request financial support in three additional ways:

    1. Through the Dean of Student’s Student Emergency Loan Fund. This fund provides immediate short-term loans to WPI students in emergencies or unforeseen situations.  Loans will generally be in the amount of $25 - $300 and will be expected to be repaid within thirty (30) days.  For more information about this fund, please contact the Dean of Students Office at dean_of_students@wpi.edu.
    2. Through the WPI Emergency Assistance Fund. This fund has been established to assist our WPI community members who encounter an unforeseen financial emergency or catastrophic event due to the coronavirus pandemic. The number of people who may be assisted by this fund is subject to the availability of funds. These funds are not intended to be used for routine expenses, or as a consistent supplement to an individual’s funding sources.  Individual grants will generally be capped at $1,000. Requests must be urgent in nature. Grants will be considered one-time distributions with no expectation of repayment.
    3. Through the Office of Student Aid & Financial Literacy. The Office of Student Aid & Financial Literacy will begin reviewing 2020-2021 financial aid packages for returning students in late May, through the month of June, as is WPI’s standard process.  We anticipate releasing financial aid packages in time for July eBills. To submit a special circumstance letter for review, please email finaid@wpi.edu.
  • Public Information Required by the CARES Act (Added 5/27/20)

    As part of the Coronavirus Aid, Relief, and Economic Security (CARES) Act, Worcester Polytechnic Institute is required to post the following information:

    Required Information

    WPI Response

    An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

    WPI signed and submitted the “Recipient’s Funding Certification and Agreement for Emergency Financial Aid Grants to Students” and has, and will, use the funds to provide the mandated amount of at least 50 percent of the Higher Education Emergency Relief Fund (HEERF) grants to eligible students.

    The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

    $1,353,598; https://www2.ed.gov/about/offices/list/ope/allocationsforsection18004a1o...

    The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    $960,300

    The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

    3,201 students

    The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    3,201

    The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    All undergraduate and graduate students (including graduating seniors) who (1) were enrolled for classes for the Spring 2020 Term, (2) were eligible for Title IV funding, and 3) had filed a 2019-2020 Free Application for Federal Student Aid (FAFSA) before the last day of D Term, May 13, 2020 received a one-time grant of $300 on May 19, 2020, by direct deposit or physical check.  All eligible students may also apply for additional funding, not to exceed $500.  Additional funding will be based on a student’s explanation of demonstrated need and their Federal Expected Family Contribution (EFC) for 2019-2020 taken directly from their filed FAFSA.

    Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    See WPI FAQ on CARES Act Grant: https://www.wpi.edu/news/coronavirus/faqs#financial-matters-for-students

     


     

Health & Mental Health

  • Have there been any cases of COVID-19 at WPI? (Updated 4/10/20)

    Yes. A total of five members of the WPI community have tested positive for COVID-19 since March. These five individuals are recovering in self-isolation in their homes. It has been more than 15 days since they were on WPI’s physical campus. We will not share further details, out of respect for the privacy of these individuals. 

    The university asks community members who have recently been tested for COVID-19—or anyone who had physical contact with a person being tested—to inform WPI Health Services through this form, in order to ensure that we take proper precautions.

  • How do I self -check for symptoms? (Added 5/26/20)

    All employees and students permitted to be on campus must conduct a daily self-check of their symptoms prior to coming to campus.  This is a two-step process:

    1.  Review the symptoms listed below and take your temperature.  If you have no symptoms and no fever, you may come to campus.
    2.  If you have a fever or any symptoms, check your symptoms using the Massachusetts screening tool for COVID-19 located on buoyhealth.com

    If you have any of the symptoms listed below, do not come to campus; follow the guidance in the section titled “Stay Home if You are Sick.”

    People with COVID-19 have a wide range of symptoms, including, but not limited to:

    • Cough
    • Shortness of breath or difficulty breathing
    • Fever (temperature greater than 100.4 degrees Fahrenheit)
    • Chills
    • Muscle pain
    • Sore throat
    • New loss of taste or smell
    • Gastrointestinal symptoms, likes nausea, vomiting, or diarrhea

    Seek emergency medical care immediately (call 911 or Campus Police at 508-831-5555 if you are on campus) if you are experiencing:

    • Trouble breathing
    • Persistent pain or pressure in the chest
    • New confusion
    • Inability to wake or stay awake
    • Bluish lips or face

    This list is not comprehensive; please refer to the CDC’s website for the complete list of symptoms.

    As with any illness, please call Health Services at 508-831-5520 (students) or your personal physician (faculty and staff) if you are experiencing symptoms that are concerning to you.

     

  • When do I need to stay home (if I am an employee permitted to work on campus or a student remaining on campus)? (Added 5/26/20)

    You must stay home if:

    • You are sick or have a fever – or
    • You are experiencing COVID-19-like symptoms – or
    • The Massachusetts screening tool (buoyhealth.com) advises you to self-isolate or get tested – or
    • You have tested positive for COVID-19 – or
    • You have been in close contact with someone who has tested positive for COVID-19, is being tested for COVID-19, or has concerning symptoms – or
    • A member of your household tested positive for COVID-19, is being tested for COVID-19, or has concerning symptoms.

    If you feel symptoms arise while on campus, please return home immediately and notify your supervisor of your absence.

    If you leave work or do not come to work on campus for the reasons above, you must:

    • Remain at home and not return to campus.
    • Contact your supervisor so that they can arrange for coverage and track the illness and absence rate in the office.  Supervisors are instructed to keep personal health information of employees confidential.
    • Call your physician for telehealth services and for your physician to determine whether COVID-19 testing is needed.  Student employees can call Health Services at 508-831-5520.
    • Work remotely if you are feeling well enough to work.
    • Contact Benefits@wpi.edu to assist with COVID-19-related medical leave.
    • Report any positive COVID-19 test, for either yourself or a close contact, to Health Services on this form.
    • You must remain at home and not return to campus until you have tested negative for COVID-19, completed the isolation process detailed by the CDC, and/or your physician or the Department of Health has cleared you to return to work.
  • Do I need to wear a cloth face covering on campus? (Added 5/26/20)

    Massachusetts requires cloth faces coverings in public places – both indoor and outdoor – where social distancing is not possible, including classrooms and workplaces.

    You must wear a cloth face covering at all times while on campus, especially when physical distancing of 6 feet is not possible or when you are in a shared or close space (e.g., conference rooms, common areas, kitchenettes, hallways, stairwells, elevators, restrooms, control rooms, and WPI-owned vehicles). You are not required to wear a cloth face covering if you are sitting alone in a private office or residence.

    Everyone on campus should provide their own cloth face covering or mask for normal, day-to-day activity. WPI will provide masks and other PPE (gloves, goggles, face shields) in specified settings, such as for Health Services employees and HAZMAT employees, when required by health and safety officials or regulatory agencies.

  • What can I do to stay healthy? (Updated 5/26/20)

    Help keep yourself and the WPI community safe and decrease the spread of illness by making these behaviors part of your regular routine:  

    • Stay home if you are sick or experiencing any COVID-19-like symptoms and avoid close contact with others.
    • Always wear a cloth face covering or mask in shared spaces while on campus.
    • Always maintain physical distance and stay six feet away from others.
    • Wash hands frequently with soap and water for at least 20 seconds or use alcohol-based hand sanitizers with at least 60% alcohol if soap and water are not available.
    • Avoid touching your face, eyes, nose, and mouth.
    • Clean and disinfect frequently touched objects and high-touch areas, such as your keyboard, phone, workstation, equipment, screens, doorknobs, and light switches.
    • Cover your coughs and sneezes with a tissue or your inner elbow.
    • Throw out used tissues immediately and wash your hands.
    • Avoid shaking hands, hugging, or touching when greeting another person.

    The risk of virus exposure occurs outside of campus as well. When at home or away from campus, we encourage you to continue practices such as thorough cleaning, hand washing, social distancing, and wearing cloth face coverings to limit the chance of virus exposure.

  • What is considered “close contact,” as used in the questions above? (Added 3/18/20)

    According to guidance released by the Massachusetts Department of Public Health and the Massachusetts Department of Higher Education, “close contact” means: 

    • Living in the same household as a person who has tested positive for COVID-19, OR 

    • Caring for a person who has tested positive for COVID-19, OR 

    • Being within 6 feet of a person who has tested positive for COVID-19 for about 15 minutes, OR 

    • Being in direct contact with secretions from a person who has tested positive for COVID-19 (e.g. being coughed on, kissing, sharing utensils, etc.). 

  • How will WPI notify the community if there is a confirmed case of COVID-19 on campus? (Updated 5/26/20)

    WPI is working with local, state, and federal health agencies and will continue to communicate with the campus community (via email, website, official social media channels, and other communication tools) regarding confirmed cases of COVID-19 in our community, based on the advice of those health agencies. The university has been updating the campus regularly with preventive measures and other health-related information.  

    Upon notice of a positive COVID-19 case on campus, WPI will notify the Worcester Board of Health and work with them to trace likely contacts on campus and advise close contacts to isolate, self-quarantine, or get tested for COVID-19, as appropriate.  WPI will also shut down areas of campus (as needed) and engage the EHS HAZMAT team, which has a specific protocol to properly deep clean and disinfect areas suspected of infection with COVID-19 in accordance with current CDC guidance.

  • Is WPI Health Services open for undergraduate or graduate students? (Added 3/18/20)

    Health Services is open but operating on a limited basis, in accordance with recommended public health guidelines.  Services are being provided mainly via telehealth, and students are asked to call 508-831-5520 to speak with a healthcare provider. 

  • Does WPI have the capacity to isolate students on campus? (Added 3/13/20)

    The university has a significantly limited capacity for isolation and recommends that anyone who is ill should self-isolate off campus at home.  

  • Where can I find support for the stress and anxiety I am feeling? (Updated 3/13/20)

    We urge students, faculty, and staff to check in with each other and reach out for help. 

    For students, support is available through the Student Development & Counseling Center for any student who needs it, no matter the situation. Call 508-831-5540.  

    For employees, support is available through the Employee Assistance Program (EAP) is a for employees and their household members.  More information on the EAP can be found online. 

  • Is the Student Development & Counseling Center open? (Updated 3/17/20)

    The Student Development and Counseling Center will be delivering virtual services and will remain accessible through various means; please call 508-831-5540. Please call during normal business hours to inquire further about support. We recognize the stress and anxiety this situation may be causing and we encourage you to reach out for help.

  • Are there resources for addressing stigma on campus related to COVID-19?

    WPI strives to be a welcoming and inclusive campus, and it is important to avoid assumptions about who may or may not have come into contact with COVID-19 based on their identity. We must be vigilant in rejecting bias on our campus while also supporting members of our community who may be experiencing stress, anxiety, and concern for family, friends, and colleagues who may be impacted.   

    The CDC has prepared information specifically to help counter stigma related to COVID-19. 

    If you feel you’ve been a victim of bias, or you have witnessed bias, please contact the Dean of Students Office at 508-831-5201 if you are a student, or the Office of Talent & Inclusion at 508-831-5470 if you are a faculty or staff member.  For support services, contact the Student Development & Counseling Center at 508-831-5540.  

  • I am being tested/have been tested positive for COVID-19, or I have been in close contact with someone who has tested positive. What should I do? (Updated 5/26/20)
    • Remain at home and do not return to campus.
    • Contact your supervisor so that they can arrange for coverage and track the illness and absence rate in the office.  Supervisors are instructed to keep personal health information of employees confidential.
    • Call your physician for telehealth services and for your physician to determine whether COVID-19 testing is needed.  Student employees can call Health Services at 508-831-5520.
    • Work remotely if you are feeling well enough to work.
    • Contact Benefits@wpi.edu to assist with COVID-19-related medical leave.
    • Report any positive COVID-19 test, for either yourself or a close contact, to Health Services on this form.
    • You must remain at home and not return to campus until you have tested negative for COVID-19, completed the isolation process detailed by the CDC, and/or your physician or the Department of Health has cleared you to return to work.
  • How is WPI helping local medical organizations respond to coronavirus? (Added 3/24/20)

    The WPI community is working to collect donations of PPE, supplies, and masks for local medical organizations.  Please review the information here on who to contact regarding donations. 

Undergraduate Admissions

Graduate Admissions

  • What if I am unable to complete my application? (Updated 4/8/20)

    If you are unable to complete your application you should contact us directly at grad@wpi.edu providing details of your individual situation and what you are unable to submit at this time.  We will assess these situations on a case by case basis. 

    BUSINESS APPLICANTS ONLY: We are currently suspending the GRE/GMAT requirement for incoming Fall 2020 Foisie Business School applicants for our specialized masters and MBA. This does not include PhD applicants. The suspension pertains to GRE/GMAT testing only, and we are still requiring English Proficiency from our international applicants. All questions pertaining to this suspension can be directed to business@wpi.edu

    Please note that ETS is working on options for online test taking in certain countries.  Please consult their website for additional information. 

  • Can I send in unofficial documents? (Added 3/25/20)

    Yes.  We are currently accepting unofficial test scores and transcripts to complete your application.  Please note that prior to matriculation you will need to submit your official documents.

  • I cannot connect with all of my recommenders. What should I do? (Added 3/25/20)

    Please contact us directly at grad@wpi.edu if you are unable to contact each of your recommenders.

  • Can I defer my admission decision to another term? (Added 3/25/20)

    Yes.  If you wish to defer your admission to the spring 2021 term please contact us directly at grad@wpi.edu with your deferral request and we will contact your individual department. 

  • What happens to my funding if I defer? (Added 3/25/20)

    Funding will be handled on a case by case basis.  We will work closely with you and your program to try and move your funding with you if possible.

  • The consulate/embassy in my country is closed and I cannot get a visa. What can I do? (Added 3/25/20)

    While International House at WPI is prepared to work with our incoming students on their visa questions and concerns we strongly encourage you to work directly with the US embassy or consulate in your region.  Please sign up for updates where available so you can be advised when they are prepared to re-open and begin processing visas.   

  • What if I cannot get to WPI by the start of the fall term? (Updated 4/9/20)

    We understand the anxiety around this possibility.  While it is our sincere hope that anyone who wants to start classes on campus this fall will be able to we understand that this may not be possible.  WPI is exploring options for those students impacted by COVID-19 travel restrictions to join our community through online courses.  We will continue to keep you informed as we work to put this in place.  Additionally, we will work with you should you wish to defer to a later term. 

    All admission decisions will not be canceled if you decide to defer to either Spring 2021 or Fall 2021, and your current enrollment deposit will be credited toward your future tuition bill. Please note that this applies to applicants who have confirmed their enrollment. To change your enrollment status from confirmed to deferred please contact our office (grad@wpi.edu)

  • Can WPI help me with my visa? (Added 3/25/20)

    No.  While we can provide you with guidance and support you will need to work with your local US Embassy or Consulate to obtain your student visa. 

  • Will there be online classes offered in the fall? (Added 3/25/20)

    Possibly.  Yes.  WPI has a number of graduate programs online already and is currently researching all possibilities for our incoming students to join our community whether that be on-campus or on-line.  To help us work with you, we’ve developed this short survey to better understand your thoughts about online courses. Please take a few minutes to share your feedback.  

  • When will I get my I-20? (Updated 4/7/20)

    I-20s are now being processed, graduate students will be getting an electronic copy followed by a DHL package with hard copy. All other paperwork from the International House Student Services will be sent electronically.

  • Are you going to cancel classes? (Added 3/25/20)

    No.  WPI does not have any plans to cancel classes at this time.

  • What if my bank is closed and I cannot get required financial documents? (Added 3/25/20)

    We understand that this is impacting many of you and is likely to impact many more.  Should you be unable to obtain your required financial documents please contact us at grad@wpi.edu 

  • What if I cannot complete my bachelor’s degree due to COVID-19? (Added 3/25/20)

    Please contact us immediately if the closure of your university means you will not complete your bachelor’s degree before your graduate program starts.  We will work closely with any student who has been admitted to WPI for fall term to ensure you can begin classes.  

  • Can I still visit campus? (Added 3/25/20)

    No.  WPI has closed it’s campus to visitors for the time being.  We will let you know when campus is open again for tours and visits.  Please note, however, that WPI does remain open for our day to day administrative functions and you can reach us by emailing us at grad@wpi.edu with any questions or concerns.  

International Students and Scholars

Research and Labs

Technology Support

Travel

Cancellation of International Travel to E-Term Project Centers

  • Will International E-Term Projects Be Going Forward?  (Added 3/18/20) 

    Given the global situation, travel to E-Term Project Centers in London, England and Lyon, France, have been cancelled. Students have been notified and the plan is for all IQPs to be completed remotely. We are working with faculty advisors and sponsors to redesign existing projects and to design new ones where necessary. Students will hear from their project center director and/or advisors about next steps.  

     Please note, plans regarding the Bar Harbor, Maine, Project Center are still to be decided. We will communicate a decision as soon as it is made. 

     In addition, we have rescheduled HUA programs in England, Argentina, and Japan for next summer, and encourage interested students to contact global@wpi.edu with any questions. 

  • Will I be able to complete my IQP? (Added 3/18/20)

    Yes. Although we know it will not be the same experience you expected, WPI administration and faculty advisors are actively reworking projects to be completed remotely. Our access to technology makes remote, global communication a real possibility, and we’re committed to helping provide your team with the tools to do that work. 

  • How will I get a global experience? (Added 3/18/20)

    While students and faculty are not allowed to travel to E-Term project centers in London, England and Lyon, France, we are already exploring numerous options to ensure every student has a fulfilling IQP experience. WPI remains committed to study abroad in higher education and values global and multicultural learning, and we intend to provide these learning opportunities for our students in a safe and meaningful way. 

    We have rescheduled HUA programs in England, Argentina, and Japan for next summer, and encourage interested students to contact global@wpi.edu with any questions. 

  • Will WPI reimburse my travel costs? (Added 3/18/20)

    Students should work with their individual airlines to cancel tickets and pursue refunds or credits for their airfare. The university can provide a letter to the airline summarizing our decision to cancel programs given the advice from the U.S. Centers for Disease Control & Prevention and Massachusetts Governor’s Office; this may help those seeking refunds or credits for flights. Contact IGSD at 508-831-5547 for a letter. 

  • What will happen to my Global Scholarship or Endowed IGSD Scholarship? (Added 3/18/20)

    If you continue with the London and Lyon project centers for E20, your Global Scholarship and/or Endowed IGSD Scholarship will post to your WPI account for E-term. If you defer to E21 or find other project opportunities through the Global Projects Program, your scholarship(s) will follow you. 

Have questions that are not answered above? Email CoronavirusQuestions@wpi.edu.


Questions can be also directed to:

  • For global projects questions, contact the Interdisciplinary and Global Studies Division (IGSD) at 508-831-5547.
  • For any housing needs, contact Residential Services at 508-831-5645.
  • For employee questions, contact the Division of Talent & Inclusion at 508-831-5470.
  • For any student health-related questions, contact WPI Health Services at 508-831-5520.