WPI is taking measures in response to the rapidly evolving coronavirus (COVID-19) situation. Get the latest information.

We know there are many questions regarding WPI’s response to coronavirus (COVID-19). As this is a rapidly evolving global situation, WPI is working in real time to provide updated, accurate information for our community about the impact of COVID-19 on our campus community and our global programs. This web page and the FAQs below are updated frequently, and your question is very likely answered below. (For those questions not already answered, we have provided an email at the bottom of the page.)

FAQs updated 3/26/20

Campus Operations and Contingency Planning

  • Is the WPI campus closed? (Updated 3/24/20)

    WPI has moved to significantly restricted physical access to campus as of 5 pm, Tuesday, March 24. All WPI buildings require card access. WPI Seaport is closed. 

    Only employees who have been notified that they have emergency designation for academic and business continuity will be permitted to be on campus effective at 5PM on Tuesday, March 24, 2020. If you have not received this notification, you must work remotely starting on Wednesday, March 25, 2020. There will be NO EXCEPTIONS to this directive. 

    Offices will still perform their functions with employees working remotely.   

    Classes will resume as planned on March 25, with all classes being delivered remotely for the entirety of D-term and the remainder of Spring Semester.  We ask all students to stay away from campus unless you have previously received specific permission to be on campus.  There are NO EXCEPTIONS to this directive. 

  • Who is managing WPI’s efforts regarding the evolving COVID-19 situation? (Updated 3/13/20)

    WPI’s President, Unified Command, and Coronavirus Emergency Response Team (CERT) are managing our response to this global crisis. This group includes representatives from across the campus including academic and administrative departments. The CERT works continually to assess the risk to the institution and to recommend a course of action to the President. 

  • How is WPI helping to protect the campus from coronavirus? (Updated 3/24/20)

    Since the coronavirus outbreak began, WPI has canceled and suspended all domestic and international travel for D-Term, moved all classes online for D-Term, canceled all events through D-term, moved all meetings online and restricted physical access to campus.  On campus, our Facilities Team has stepped up cleaning protocols.   

    Our Student Health Services team has been in contact regularly with local health authorities and is following guidelines from the U.S. Centers for Disease Control & Prevention (CDC) as well as the Massachusetts Department of Public Health.    

    A critical component of protecting public health is personal behavior: We expect all members of our community to follow CDC guidelines.  This includes contacting your doctor if you have symptoms, engaging in frequent hand washing, maintaining appropriate social distancing, and if warranted, choosing to self-quarantine.   

    In order to ensure that we take proper precautions in the event of COVID-19 exposure or positive diagnosis, we ask that anyone who has recently been tested, or who has been in physical contact with a person being tested for COVID-19 inform Health Services here

  • What is WPI doing to keep the community informed? (3/16/20)

    We will continue to keep our community informed of new developments through the WPI website, email communications, and the university’s official social media channels. We also urge those seeking up-to-date information to consult trusted sources such as the Massachusetts Department of Public Health, the U.S. Centers for Disease Control & Prevention, and World Health Organization

  • Is WPI doing any preventative cleaning? (Updated 3/18/20)

    Yes.  In addition to routine cleaning, WPI had expanded cleaning and disinfecting frequently touched surfaces daily for all points of public contact on campus, including door handles, handrails, and other high-touch areas in academic, residential, and other buildings.  More hand sanitizers and sanitizer dispensers can be found around campus.  Campus dining services have increased their cleaning and sanitation efforts as well.

  • How will WPI ensure business continuity? (Updated 3/24/20)

    Only employees who have been notified that they have emergency designation for academic and business continuity will be permitted to be on campus effective at 5PM on Tuesday, March 24, 2020. However, offices will still perform their functions with employees working remotely.     

    Classes will resume as planned on March 25, with all classes being delivered remotely for the entirety of D-term and the remainder of Spring Semester. 

  • Are visitors permitted on campus? (Added 3/17/20)

    As of March 17, visitors are no longer permitted on the WPI campus.  All active academic and staff hiring will be paused with the exception of positions with offers made as of March 17th.  Vendors and deliveries will be contacted and advised on how to proceed.

  • How can I support the WPI community? (Added 3/29/20)

    The WPI Emergency Assistance Fund has been established to support WPI community members financially impacted by the coronavirus (COVID-19) situation – most especially our students.  Anyone who wishes to offer support can do so using our Secure Online Gift Form by selecting the “Emergency Assistance Fund” for your Designation when making your gift.

    WPI also continues to accept annual gifts to the university. Unrestricted gifts—that can be applied wherever the university needs them most—are especially critical. Gifts can be made using the secure form and selecting “Unrestricted” as your Designation, or the designation of your choice. We understand the financial demands this situation is causing, and we deeply appreciate the support we continue to receive.

Classes and Coursework

  • Is WPI canceling classes? (Updated 3/18/20)

    No.  All undergraduate and graduate courses will be delivered online for the entirety of D-Term (March 25 to May 13) and the remainder of Spring Semester.  Faculty are working tirelessly to ensure successful remote delivery of courses.  This online delivery is unlike what students are used to with in-person delivery at WPI and we ask for your patience as we work through this together. 

  • Will D-Term start on time?

    No, the start of D-Term and the resumption of Spring Semester courses is delayed until Wednesday, March 25. The last day of classes will be Wednesday, May 13.  

  • When will on-campus classes resume? (Updated 3/18/20)

    All undergraduate and graduate courses will be delivered online for the entirety of D-Term (March 25 to May 13) and the remainder of Spring Semester.  For E-Term, a decision about whether in-person courses will be offered on campus or remotely will be made at a later date. 

  • I have a job/internship starting before May 13. Is there any way I can finish classes sooner? (Added 3/13/20)

    We recognize the change to our D-Term/Spring Semester schedule is challenging; WPI felt it was essential, however, to adjust the calendar in order to deliver courses most safely and effectively.    

    We suggest you contact your supervisor at your new job or internship, as many businesses have also altered their operations. Please also work directly with your faculty about course requirements and timing. The Dean of Students office is also available to discuss possible solutions.  

  • I have a trip starting before May 13. Is there any way I can finish classes sooner? (Added 3/13/20)

    We recognize the change to our D-Term/Spring Semester schedule is disruptive and challenging; WPI felt it was essential, however, to adjust the calendar in order to deliver courses most safely and effectively.  

     Please work directly with your faculty about course requirements and timing. The Dean of Students office is also available to discuss possible solutions. 

  • How will the changed start and end dates of D-Term affect the rest of the academic calendar, including add/drop and grade due dates? (Updated 3/17/20)

    The Registrar has provided updated information here.  

    1. Add/drop dates for D-term have been adjusted for the new schedule according to normal policies.  These have been posted on the Registrar Calendar. We will accept permissions for registration and scanned CDRs from professors and advisors via their WPI email.  Students should fill out the Add/Drop form (Undergraduate or Graduate) and send it to the appropriate person.  The advisor or professor, if granting permission, should then forward it to registrar@wpi.edu. All regular registration policies and procedures (e.g. overloading, waitlists) still apply. 

    2. Spring semester/D-term grades are due May 18, 2020 at 5 PM. CDRs and ETDs (for May 2020 candidates only) are also due May 18, 2020 at 5 PM.  

    3. Registration sessions for Fall 2020/Spring 2021 have been adjusted – see Course Registration for more information. 

    4. Project Presentation Day has been canceled. 

  • How can I add myself to the the waitlist for a D-Term course? (Updated 3/20/20)

    You can add yourself to a waitlist for a course by logging into Bannerweb through March 23.  

    Waitlists will be frozen on March 24.  This means that, even if there is an open seat and you are still on the waitlist, you will no longer get an offer.  To register for the course, you must get permission from the instructor. 

  • How do I add a course if I need instructor permission? (Added 3/20/20)

    Follow these steps to add a course that requires permission: 

    1. Student: Fill out the Undergraduate or Graduate add/drop form and forward to the appropriate instructor/advisor.   
    2. Advisor/Instructor: If you approve, please forward to registrar@wpi.edu and cc the student.  You do not have to actually sign it.  

    3. Registrar Staff: We will respond to the student and instructor/advisor once the registration is complete or if there are any issues. 

  • How can I register in a closed course? (Added 3/20/20)

    Beginning March 25, the Registrar will accept permissions for overenrolling.  You must get permission from the instructor.  If you have already received permission from an instructor, please forward the email chain to registrar@wpi.edu on March 25. **You should not expect to be granted permission to overenroll just because the course is now online and we are not limited by physical seat capacity.** 

  • How can I overload in D-term? (Added 3/20/20)

    Beginning March 23, undergraduate students may overload up to 21.75 credits (C and D credits included in total) on Bannerweb.  Students are strongly encouraged to consult with their advisor before registering for an overload.  Anything over 21.75 credits will require permission from your advisor (see above for steps). Students enrolled in ID2050 and PQP, or a full-unit project (that is, 9 credits of IQP or MQP) in D-term are not eligible to overload. If the course you wish to get into is closed or has a waitlist, permission can be granted by the instructor beginning March 25. 

  • Can I overload in D-Term while completing ID2050 and PQP for my E-term project? (Added 3/20/20)

    Students enrolled in ID2050 and PQP, or a full-unit project through the Global Projects Program (that is, 9 credits of IQP or MQP) in D-term are not eligible to overload. 

  • Will tutoring services be available (Updated 3/25/20)

    Virtual MASH and Peer Tutoring will continue to be offered by the Academic Resources Center (ARC) tutors throughout D term. MASH sessions will be held via Zoom. Individual tutoring will be available from 10am-9pm Monday through Thursday via the virtual tutoring platform GoBoard. Students should use tutortrac.wpi.edu to sign up for tutoring appointments that fit their schedule. Should a student have a time conflict or be looking for a tutor and there is limited availability, please reach out to Laura Kenney or submit availability in order to request additional tutoring that best aligns with your schedule. D Term 2020 ARC Services (MASH & Tutoring) begin on Monday, March 30th and end on Monday, May 11th. There will be no tutoring on Monday, April 20th. Further instructions on how to access MASH and tutoring offered by the ARC are located on the ARC Canvas Page and at the Academic Advising and Academic Resources Center websites.

    The Writing Center offers one-on-one consultations to help you improve as a writer. For D-Term, all consultations will take place via online connection and document sharing instead of a face-to-face, but you'll still get real-time feedback through conversation with a peer tutor. Consultations are free and open to all WPI students for all classes and projects. Learn more about the Writing Center’s online tutoring and how to schedule a one-hour appointment: wpi.edu/+writing

  • I have a disability: How will my accommodations work with online or remote learning? (Updated 3/18/20)

    The Office of Disability Services provided details and answer questions: check their page here.

  • Some of my students have disabilities: How should I make my online course accessible and implement instructional accommodations? (Added 3/18/20)

    The Office of Disability Services provided details and answer questions: check their page here

  • How will faculty proctor online exams? (Added 3/20/20)

    WPI has purchased a block of licenses for Honorlock, an online exam proctoring service, and we can make this service available to faculty who plan to use online exams for their courses this term.  Many faculty used this tool in the 2019 summer term, and most faculty (and students) found it to be an effective option.  Faculty members who are interested in using Honorlock, please email Debra Boucher at dlboucher@wpi.edu.  

  • What about my Physical Education requirement (Updated 3/18/20)

    Like all academic courses, all physical education courses will be delivered online for the entirety of D-Term (March 25 to May 13).  Physical education courses will be knowledge-based (readings, videos, quizzes, group discussions, etc.) rather than exercise or exertion-based classes. The workload will remain at a level for a 1/12th credit unit.

  • How will WPI support seniors and graduating graduate students concerned about degree completion? (Updated 3/18/20)

    We understand students may have concerns about their lab courses, projects, and other academic activities in their final term or semester at WPI. 

    All departments are committed to working closely with seniors and graduating graduate students to ensure they have every opportunity to graduate on time. The goal is for each graduating student to have a clear pathway to completion. Faculty should support your advisees to identify a plan.

  • I am a senior or graduate student slated to graduate. Who should I contact to make sure I can still graduate? (Added 3/18/20)

    Students should work with their faculty advisor to discuss remaining course or project requirements and the best way to meet those requirements.

  • How will I complete my lab requirements? (Updated 3/18/20)

    WPI is working to identify a solution to help students, particularly those due to graduate this spring, complete their lab requirements.  All departments are committed to working closely with seniors and graduating graduate students to ensure they have every opportunity to graduate on time.

  • How will I complete my IQP and MQP requirements in D-Term? (Updated 3/18/20)

    IQPs and MQPs for D-Term will continue in a remote capacity.  Please contact your advisors with any questions.  All departments are committed to working closely with seniors and graduating graduate students to ensure they have every opportunity to graduate on time.   

  • What about Mass Academy students who take classes on the WPI campus? (Added 3/13/20)

    Please contact the Massachusetts Academy of Math and Science for specific information.   

  • How will students complete their D-Term course evaluations? (Added 3/18/20)

    Course evaluations will be completed electronically as planned. 

  • Will Commencement be canceled or delayed? (Updated 3/18/20)

    We have not yet made a final decision about Commencement. 

    Please know that students who are on file to graduate in May and complete their requirements will graduate. Once all grades, CDRs and ETDs are submitted, the Registrar will review students for completion and will post honors for undergraduate students. Students are able to check their graduation status on Bannerweb. 

    We are carefully considering the issue of Commencement, which includes undergraduate, graduate ceremonies and ROTC commissioning.  This event is an important part of the WPI experience, and we will closely monitor state and federal guidelines in order to make the most thoughtful and prudent decision for our community.   

    Given the current situation, though, it is highly likely to be delayed and thus we would not recommend making any travel arrangements at this time. A final decision will be made by the end of March. 

  • What about summer (E-Term) classes? (Added 3/18/20)

    Summer classes are still running on the advertised schedule.  The first summer term starts on the Monday May 18, the Monday after the term ends.    

    Summer will still be divided into the advertised terms. A decision about whether in-person courses will be offered on campus or remotely will be made at a later date.   

  • What about  E-Term Project Centers?  (Updated 3/18/20) 

    Given the global situation, travel to E-Term Project Centers in London, England and Lyon, France, have been cancelled. Students have been notified and the plan is for all IQPs to be completed remotely. We are working with faculty advisors and sponsors to redesign existing projects and to design new ones where necessary. Students will hear from their project center director and/or advisors about next steps.  

    Please note, plans regarding the Bar Harbor, Maine, Project Center are still to be decided. We will communicate a decision as soon as it is made. 

    In addition, we have rescheduled HUA programs in England, Argentina, and Japan for next summer, and encourage interested students to contact global@wpi.edu with any questions. 

  • Will A-Term Project Centers be affected? (Updated 3/18/20)

    We will begin to review A-Term plans shortly and will communicate any necessary changes as soon as possible. Currently, we plan to have students start their ID2050 and PQPs for A-Term remotely. 

  • Will D-Term courses be graded on the usual scale? (Added 3/27/20)

    The WPI faculty approved a special grading option for D-Term 2020, as described in a letter to all undergraduate students

    • All undergraduate students will have the option to select either a Pass/NR grade scale in place of WPI’s usual A/B/C/NR scale. 
    • This option may be applied to any or all of an undergraduate's courses, including graduate level classes.
    • Choices can be made any time before Thursday, May 21 at 5:00 pm EST.

    This is an option that students may exercise for each D-Term course. Students are asked to discuss this decision with their faculty and advisors before making the selection. Individual students may have special situations or constraints that would guide their choice in this matter.  

  • I have a question about academics that is not answered above.  Who should I contact? (Added 3/29/20)

    Undergraduate students who have questions about academics not answered in these FAQs can email virtual@wpi.edu, and a ticket will be created to help.

    Please also check out the Virtual Learning Support section of this website.

     

Dining and Residential Life

  • Will I receive a refund for D-Term housing and dining? (Updated 3/24/20)

    Spring semester room charges and unused residential meal plans will be pro-rated to the date of Wednesday, March 11, 2020.  We will issue refunds as soon as possible.  We appreciate your patience. 

    Refunds will first be credited to any outstanding charges owed to the university.  Any remaining balance will either be reimbursed to the student or posted to the student’s account as a credit toward future tuition and fees at WPI.  

    Students who wish to receive reimbursements should request a refund via the refund request form

    • We strongly encourage that students enroll to receive their refund via direct deposit.  If a student does not enroll in direct deposit, WPI currently does not have a date by which that student will receive a refund check mailed to them as WPI is not currently printing checks during this period of severely limited campus operations. 

    If a student does not submit a refund request form, reimbursements will be applied as credits to future tuition and fees at WPI, with the exception of federal aid credits, which will be refunded per federal regulations. 

    WPI will adjust any TMS Budget for those utilizing the payment plan. 

    Students with funding through a third party will be reviewed on an individual basis and eligible refunds will be returned to the funding source. Additionally, Student Aid and Financial Literacy may be required to review funding sources and student accounts to verify refund eligibility. 

  • Will students be permitted on campus after spring break? (Updated 3/18/20)

    No. For students who are unable to depart the campus and have received permission to stay from Residential Services, more information for you on living and dining will be sent by Residential Services. 

    For residential students who have already left campus but have not fully moved out, please do not return to campus at this time. You will not have access to your residence hall.  Please see below for more information. 

    For students who have previously received permission to remain in the residence halls, we ask that you make every effort to return to your home or permanent residence, taking all of your belongings with you.  You will receive specific instructions from Residential Services directly. 

  • I am currently living in a residence hall or WPI-owned property under a housing exception, in a fraternity/sorority house, or living off-campus. Can I stay or should I go home? (Updated 3/24/20)

    WPI is further restricting physical access to campus effective at 5PM on Tuesday, March 24, 2020.  As the campus community is working remotely, we ask all students to stay away from campus unless you have received specific permission to be on campus.  There are NO EXCEPTIONS to this directive.   

    After March 24, students living off campus will not be able to access campus spaces. Students approved by Residential Services to remain on campus will be able to access their approved residence hall, Campus Police, East Hall lobby, and the Morgan wedge for dining services during dining hours. 

    For students who remained in Worcester or who planned on returning to Worcester after spring break, we ask that you make every effort to return to your home or permanent residence, taking all of your belongings with you, and return your key to the dropbox at Campus Police.  This includes students who have previously received permission to remain in the residence halls. 

  • What if I can’t be at home and have to return to or stay on campus? (Updated 3/18/20)

    For students who are unable to depart the campus and have received permission to stay from Residential Services, more information for you on living and dining will be sent by Residential Services. 

  • Should I come get my personal belongings from my residence hall? (Updated 3/26/20)

    No, not at this time. The residence halls are closed and secured. WPI does not have a specific date and time when students may return to campus to retrieve their belongings due to the emergency order by the Governor of Massachusetts, requiring all nonessential businesses and organizations to close from March 24 through April 7 and prohibiting gatherings of more than 10 people.

    All residential students should fill out this FORM to indicate the status of your residential room. Your input will help us plan appropriately for eventual move-out procedures.

    If you have already completely moved out but still possess your room keys, check this FORM for instructions on mailing them back.

    Please also see the 3/24 email from Residential Services here.

  • What is open on campus? (Updated 3/24/20)
    • Health Services is open but operating on a limited basis, in accordance with recommended public health guidelines.  Services are being provided mainly via telehealth, and students are asked to call 508-831-5520 to speak with a healthcare provider.   
    • The Student Development and Counseling Center will be delivering virtual services; please call ahead (508-831-5540).   

    • The following physical locations are closed: 

      • The Sports and Rec Center

      • Rubin Campus Center 

      • Foisie Innovation Studio 

      • WPI Seaport 

      • Gordon Library - Library services are available remotely.  The IT Helpdesk is available remotely at helpdesk@wpi.edu.  

    • All buildings on campus are closed except to those emergency personnel with prior authorization 

    • Morgan Dining Hall is open only for approved students with a residential meal plan and employees with an emergency designation.  These students and employees can only purchase food for grab & go only; there is no sit-down dining: 

      • Monday-Friday: 7 to 9 a.m. (Breakfast); 11 a.m. to 1 p.m. (Lunch); 5 to 7 p.m. (Dinner)      

      • Saturday-Sunday: 11 a.m. to 1 p.m. (Brunch); 5 to 7 p.m. (Dinner)      

      • Employees who are required to work on campus can pay a reduced door rate for meals: Breakfast: $5.00; Lunch: $7.50; Dinner: $10.    

    • Campus Bookstore is operating remotely. Student book orders and faculty needs can be submitted online.  Questions: bkswpi@bncollege.com.  Please have orders shipped to your home, not to campus, unless you are a residential student approved to remain on campus.  

      • Students can place orders for their course materials at: https://wpi.bncollege.com/shop/wpi/home.   

      • All orders will be shipped via UPS Ground for free. We encourage you to place your order soon, although expedited shipping is available for an extra fee.   

      • All course materials, clothing, school supplies and gifts are available for order.     

      • The on-line order system excludes the following items: convenience (chips, candy, toiletries, soda), greeting cards, and gift cards.

    • SNAP and Gateway Shuttle service is suspended as of March 16. 

     

  • Will Dining Services be available on campus? (Updated 3/20/20)

    Dining services for approved students and employees with an emergency designation will be available in the Morgan Dining Hall for grab & go only and the hours will be modified (see above). You can also check for updates at the Dining Services blog

  • Will the Sports & Recreation Center be open? (Added 3/13/20)

    The Sports & Recreation Center will be closed for physical fitness activities and only open for offices and scheduled meetings.  The outdoor track and fields will remain accessible.   

  • Will the mailroom be open? (Updated 3/29/20)

    WPI Mail Services Department located in the lower level of the Rubin Campus Center will no longer be accessible by the campus community, however limited operations will continue.

    Employees who have been notified they have an emergency designation for academic and business continuity will receive instructions on how to pick up mail periodically.  Specifically, Mail services will still be providing services to critical areas, and one or two people per division have been designated to help distribute mail.  Critical divisions include: Academic Affairs, Advancement, Enrollment, Finance, President’s Office, Student Affairs, and Talent & Inclusion.  If you were listed as a primary contact for your department, we will be reaching out to you to notify you who the point of contact is on mail for your division.

    Students living in a residence hall or WPI-owned property under a housing exception will receive an email notifying them when they have mail ready for pick up.  Mail can be picked up from the Campus Mail Truck located outside of Morgan Dining on Mondays, Wednesdays, and Fridays from 10:30 am to 12:00 pm (noon) until April 3. After April 3 the pickup days will be Tuesdays and Fridays from 10:30 am to 12:00 pm (noon) via the Campus Mail Truck located outside Morgan Dining.   

    Students who are off campus but have mail that was already delivered to the mail room can contact mailroom@wpi.edu to have the mail forwarded to their home address. After April 3 mail will no longer be forwarded to student home addresses. Mail will be held in the mailroom until campus reopens. Students are asked to cancel or reroute other deliveries to their home addresses.

  • How can I complete the Census? (Added 3/26/20)

    Please review the FAQs in the 3/24 email from Residential Services here.

Employees and Workforce

Events, Meetings, Visitors

  • Are on-campus events and meetings being held? (Updated 3/18/20)

    All events and meetings with anticipated attendance of 10 or more are canceled through May 13, the end of D-Term. Events occurring after D-Term will be evaluated on an ongoing basis using our CORE events process. Organizers of smaller events should consider remote meetings, delays, or cancellations.  To learn about remote options, please go to the Web Conferencing link on the ITS portal, which can be found here.  

    WPI has cancelled TouchTomorrow, which was scheduled for June 13. WPI has cancelled alumni events, on campus and throughout the world, through April 30. In addition, Alumni Weekend is postponed, and Reunion celebrations for classes ending in 0 and 5 are postponed. Alden Society Luncheon, held during Alumni Weekend, is cancelled.

    We continue to monitor the situation regarding Commencement, summer programs, and other university events, and updates will be forthcoming. See Commencement information below. 

  • What do you mean by “all events”? (Updated 3/18/20)

    “All events” means any WPI-sponsored gatherings being held either on-campus or off, and it also includes non-WPI events scheduled for WPI properties (such as regional swim meets typically held in our Sports & Recreation Center). 

  • What about on-campus events, clubs, and athletic events for student organizations (Updated 3/18/20)

    All in-person student organization-sponsored or associated meetings, events, and activities are canceled for D-Term.  Students may not gather or otherwise meet on campus. 

  • Are fraternity/sorority activities cancelled? (Added 3/19/20)

    While WPI does not oversee fraternity/sorority houses or activities, we have communicated with all of our chapters and confirmed that all in-person activities, both on and off campus, are cancelled for the time being. 

  • What about athletics? (Added 3/13/20)

    All athletic practices and competitions are cancelled for the remainder of the Spring athletic season. 

  • Will TouchTomorrow be held? (Added 3/18/20)

    Given the ongoing uncertainty surrounding COVID-19, WPI has made the difficult decision to cancel this year’s TouchTomorrow, which was scheduled for June 13. 

  • Will Commencement be canceled or delayed? (Updated 3/18/20)

    We have not yet made a final decision about Commencement. 

    Please know that students who are on file to graduate in May and complete their requirements will graduate. Once all grades, CDRs and ETDs are submitted, the Registrar will review students for completion and will post honors for undergraduate students. Students should check their graduation status on Bannerweb. 

    We are carefully considering the issue of Commencement, which includes undergraduate, graduate ceremonies and ROTC commissioning.  This event is an important part of the WPI experience, and we will closely monitor state and federal guidelines in order to make the most thoughtful and prudent decision for our community.   

    Given the current situation, though, it is highly likely to be delayed and thus we would not recommend making any travel arrangements at this time. A final decision will be made by the end of March

  • Will K-12 Summer enrichment programs be held? (Sports camps, Frontiers, Camp Reach, etc.) (Updated 3/20/20)

    WPI has not changed any summer programs as of now; we are monitoring the situation and will communicate with registrants as needed.   

    We recognize that deposits are due for some programs, so we are being flexible with our deposit refund policy. Please refer to the Summer Pre-College Programs page. If your question is not answered there, contact pop@wpi.edu or 508-831-4900. 

  • I am a faculty member: can I have small meetings with faculty and graduate students (Updated 3/18/20)

    All meetings should be conducted remotely. To learn about remote options, please go to the Web Conferencing link on the ITS portal, which can be found here.  

     

  • I’m organizing an event on campus that is scheduled to take place after D-Term. Can I move forward with planning? (Added 3/18/20)

    WPI continues to examine the rapidly evolving global and national situation.  At this time, you as an organizer can move forward with planning events scheduled to take place after D-term.  Please note that WPI’s cancelation of events through D-term may be extended if environmental factors, institutional decisions, or governmental mandates change. 

    If you have any questions or concerns about if an event should be canceled or have a decision date in mind, please contact the Events Office. 

  • Can I book a future reservation for an event on campus that is scheduled to take place after D-Term? (Added 3/18/20) 

    At this time WPI is not booking any events. 

  • How do I conduct an event or meeting remotely? (Added 3/18/20) 

    To learn about remote options, please go to the Web Conferencing link on the ITS portal, which can be found here. 

    WPI has a partnership with Zoom. Participants can call in via computer or phone as well as participate through or without video. You can lean more here or log in at wpi.zoom.us 

  • My student organization or department has already contracted a vendor or performer, but my event has been canceled. What do I do? (Added 3/18/20)

    Students should contact the Student Activities Office at sao@wpi.edu. They will work with your organization and the Office of the General Counsel (as applicable) to communicate with vendors or performers and will try to work to navigate these issues, including payment.  

    Faculty and staff should contact the Events Office and/or the Office of the General Counsel.  They will work with you to communicate with vendors or performers and will try to work to navigate these issues, including payment.

  • Are visitors permitted on campus? (Updated 3/18/20)

    As of March 17, visitors are no longer permitted on the WPI campus.  All active academic searches and staff hiring will be paused except for positions with offers made as of March 17th.  Vendors and deliveries will be contacted and advised on how to proceed. 

  • How will vendors and deliveries to campus be handled? (Updated 3/29/20)

    With the exception of emergency vendors who have been previously approved, WPI is no longer permitting vendors or deliveries on campus until further notice. If you have been expecting deliveries, please reschedule or cancel all deliveries/services.

    If you have vendors that send invoices in paper form, please reach out to your vendors and ask them to send invoices via email.

    If you have had personal packages sent to WPI in the past, please make sure they go to your home address until normal operations resume. Please do not have office supplies or other non-critical items delivered to WPI until normal operations resumes.

    If you have an approved emergency vendor coming to campus, you must: 

    • Contact Patrick Hitchcock to ensure that the emergency vendor has been approved.  Campus Police will not provide a card to any vendor who is not on the list.
    • Contact your emergency vendor with the below communication:

    WPI has entered a period of reduced activity during which only emergency vendors are permitted on campus.  We have identified your services as one of the services that qualify for continued operations on the campus.  As such, we have the following requirements to continue operating effectively during this period.

    Any emergency vendors on campus must comply with the most current CDC requirements, including but not limited to, we will not allow vendors on campus if they are feeling ill, exhibiting symptoms of COVID-19 (e.g., fever, cough), had close contact with someone diagnosed or being tested for COVID-19, or have been tested for, or diagnosed with, COVID-19. 

    Any services or deliveries must be scheduled in advance with your WPI contact.  

    Upon arriving on campus you must meet with your campus contact. 

    Please, respond acknowledging that you will comply with the above procedures prior to performing any deliveries or services to the University.

    • If an emergency vendor is performing regular or scheduled emergency services, please ensure that a member of the emergency personnel is available to meet the vendor and escort them where required.  The emergency personnel must oversee the vendor’s work on campus.  Please ensure that the emergency vendor in the area takes appropriate steps to socially distance themselves from each other. 
    • If an emergency vendor is on campus for an unforeseen emergency, alert WPI Police that the critical vendor is coming to campus, by providing Campus Police with information as to the vendor’s arrival date, time, and location on campus. 

    Please contact Patrick Hitchcock at phitchcock@wpi.edu with questions.

     

Financial Matters for Students

  • Will I receive a refund for D-Term housing and dining? (Updated 3/24/20)

    Spring semester room charges and unused residential meal plans will be pro-rated to the date of Wednesday, March 11, 2020.  We will issue refunds as soon as possible.  We appreciate your patience. 

    Refunds will first be credited to any outstanding charges owed to the university.  Any remaining balance will either be reimbursed to the student or posted to the student’s account as a credit toward future tuition and fees at WPI.

    Students who wish to receive reimbursements should request a refund via the refund request form

    • We strongly encourage that students enroll to receive their refund via direct deposit.  If a student does not enroll in direct deposit, WPI currently does not have a date by which that student will receive a refund check mailed to them as WPI is not currently printing checks during this period of severely limited campus operations. 

     

    If a student does not submit a refund request form, reimbursements will be applied as credits to future tuition and fees at WPI, with the exception of federal aid credits, which will be refunded per federal regulations. 

    WPI will adjust any TMS Budget for those utilizing the payment plan. 

    Students with funding through a third party will be reviewed on an individual basis and eligible refunds will be returned to the funding source. Additionally, Student Aid and Financial Literacy may be required to review funding sources and student accounts to verify refund eligibility. 

  • Can I receive financial support from WPI? (Updated 3/18/20)

    Help is available for students who have a serious financial challenge due to the current situation. Students in this situation should contact the Dean of Students office at dean-of-students@wpi.edu.   

  • I am on a payment plan; should I make the April 1 payment? (Added 3/24/20)

    You should continue to make the April 1 payment as scheduled.  WPI will then adjust any balance pursuant to its refund policy for D-term housing and dining. 

Health & Mental Health

  • Have there been any cases of COVID-19 at WPI? (Updated 3/25/20)

    The first two cases of COVID-19 within the WPI community were confirmed March 24 and 25. These cases are unrelated to each other, and these two individuals are recovering in self-isolation in their respective homes. It had been more than 15 days since either person was on campus, so any danger to others in our community is extremely low. Out of an abundance of caution, however, WPI’s office of Environmental Health and Safety (EHS) is deep cleaning where these individuals last spent time on campus. We will not share further details out of respect for the privacy of these community members.

    The university is asking community members who have recently been tested for COVID-19—or anyone who had physical contact with a person being tested—to inform WPI Health Services through this form, in order to ensure that we take proper precautions.

  • Is WPI Health Services open for undergraduate or graduate students? (Added 3/18/20)

    Health Services is open but operating on a limited basis, in accordance with recommended public health guidelines.  Services are being provided mainly via telehealth, and students are asked to call 508-831-5520 to speak with a healthcare provider. 

  • What can I do to stay healthy?

    The entire community can help prevent the spread of germs by: 

    • Covering your nose and mouth when coughing or sneezing. 

    • Frequently washing your hands—for at least 20 seconds—with soap and water. 

    • Though less effective, use hand sanitizer when soap and water are not available. 

    • Avoiding close contact with people who are sick, or if you feel sick. 

    • Avoiding crowded places and markets. 

    • Maintaining good personal hygiene, and avoiding touching your face. 

    • Seeking medical attention if you develop symptoms, especially fever or shortness of breath. 

    • Not traveling if sick. 

    For the most up-to-date information, please consult the CDC website

    It is important to note that this is also the height of the flu season, and students, faculty, and staff are far more likely to be impacted by the Influenza virus. The practices listed above can help protect against influenza and other illnesses. 

  • What is considered “close contact,” as used in the questions above? (Added 3/18/20)

    According to guidance released by the Massachusetts Department of Public Health and the Massachusetts Department of Higher Education, “close contact” means: 

    • Living in the same household as a person who has tested positive for COVID-19, OR 

    • Caring for a person who has tested positive for COVID-19, OR 

    • Being within 6 feet of a person who has tested positive for COVID-19 for about 15 minutes, OR 

    • Being in direct contact with secretions from a person who has tested positive for COVID-19 (e.g. being coughed on, kissing, sharing utensils, etc.). 

  • How will WPI notify the community if there is a confirmed case of COVID-19 on campus? (Updated 3/26/20)

    WPI is working with local, state, and federal health agencies and will continue to communicate with the campus community (via email, website, official social media channels, and other communication tools) regarding confirmed cases of COVID-19 in our community, based on the advice of those health agencies. The university has been updating the campus regularly with preventive measures and other health-related information.  

    For any cases of COVID-19 in our community, public health authorities will assume responsibility for the situation. We will work with them to support their protocols concerning identification of individuals who may have come into close contact with an infected individual, any needs for self-quarantine, and additional testing. If you are identified as a “close contact” by public health authorities, you will be contacted by them. If you are not contacted, there is no elevated concern for you. 

  • Does WPI have the capacity to isolate students on campus? (Added 3/13/20)

    The university has significantly limited capacity for isolation and recommends that anyone who is ill should self-isolate off campus at home.  

  • Where can I find support for the stress and anxiety I am feeling? (Updated 3/13/20)

    We urge students, faculty, and staff to check in with each other and reach out for help. 

    For students, support is available through the Student Development & Counseling Center for any student who needs it, no matter the situation. Call 508-831-5540.  

    For employees, support is available through the Employee Assistance Program (EAP) is a for employees and their household members.  More information on the EAP can be found online. 

  • Is the Student Development & Counseling Center open? (Updated 3/17/20)

    The Student Development and Counseling Center will be delivering virtual services and will remain accessible through various means; please call 508-831-5540. Please call during normal business hours to inquire further about support. We recognize the stress and anxiety this situation may be causing and we encourage you to reach out for help.

  • Are there resources for addressing stigma on campus related to COVID-19?

    WPI strives to be a welcoming and inclusive campus, and it is important to avoid assumptions about who may or may not have come into contact with COVID-19 based on their identity. We must be vigilant in rejecting bias on our campus while also supporting members of our community who may be experiencing stress, anxiety, and concern for family, friends, and colleagues who may be impacted.   

    The CDC has prepared information specifically to help counter stigma related to COVID-19. 

    If you feel you’ve been a victim of bias, or you have witnessed bias, please contact the Dean of Students Office at 508-831-5201 if you are a student, or the Office of Talent & Inclusion at 508-831-5470 if you are a faculty or staff member.  For support services, contact the Student Development & Counseling Center at 508-831-5540.  

  • What should I do if I am exhibiting symptoms of COVID-19 (e.g., fever, cough, shortness of breath)?

    (The information below relates to the next four health-related questions.)

    As with other infectious diseases and public health concerns, we ask that everyone follow the guidance and direction of local, state, national, and international health agencies.  Please consult the CDC and the Massachusetts Department of Public Health for updated guidelines and lists of symptoms. 

    ·         Call your healthcare provider and tell them about your symptoms and your exposure. Do not come to campus.   

    o    Students should call Health Services if they are on campus. Students who have a primary care physician should call their physician. Employees should call their health care providers by phone. It is important to call rather than visit, to help prevent the potential spread of illness. 

    o    Health Services is open but operating on a limited basis, in accordance with recommended public health guidelines.  Services are being provided mainly via telehealth, and students are asked to call 508-831-5520 to speak with a healthcare provider.    

    ·         Your healthcare provider will decide whether you need to be tested, but keep in mind that there is no treatment for COVID-19 and people who are mildly ill may be able to isolate and care for themselves at home.  

    ·         WPI Health Services does not have COVID-19 testing capabilities as testing is limited in Massachusetts to those individuals who meet specific criteria.  

    ·         You should self-monitor for symptoms of COVID-19 and follow the advice of a medical professional, which at this time often involves self-isolation and symptom monitoring.  

    In order to ensure that we take proper precautions in the event of COVID-19 exposure or positive diagnosis, we ask that anyone who has recently been tested, or who has been in physical contact with a person being tested for COVID-19 inform Health Services here.

  • What should I do if I have been in close contact with someone who is positive or exhibiting symptoms?
  • What should I do if I live with someone who has symptoms?
  • What should I do if I live in a community where there is ongoing spread of COVID-19?
  • What should I do if I have been in close contact with someone who has tested positive?
  • I am being tested/have been tested positive for COVID-19. Or I have been in close contact with someone who has tested positive. What should I do? (Updated 3/20/20)

    Please follow CDC guidelines and your health care provider’s instructions for self-care and self-isolation. Do not come to campus.  

    In order to ensure that we take proper precautions in the event of COVID-19 exposure or positive diagnosis, we ask anyone who has recently been tested, or who has been in physical contact with a person being tested for COVID-19  to inform Health Services here.  

  • How is WPI helping local medical organizations respond to coronavirus? (Added 3/24/20)

    The WPI community is working to collect donations of PPE, supplies, and masks for local medical organizations.  Please review the information here on who to contact regarding donations. 

Admissions

  • Will Admitted Student Days be held on campus on April 8, 15, and 22? (Updated 3/16/20)

    No. All on-campus Admissions activities are canceled through at least May 1. We recognize this is disruptive to families who have planned their travel.       

    We also recognize how important it is for prospective students to tour campus and get a feel for the WPI student experience as they and their families make their college decisions. Right now, we cannot deliver the kind of Admitted Student Day that truly reflects the WPI campus experience. We are reworking them as virtual events and more information is forthcoming.  Please contact Admissions (admissions@wpi.edu or 508-831-5286 for undergraduate students and 508-831-5301 for graduate students) with any questions. 

    The Office of Undergraduate Admissions is in the process of creating a virtual alternative to ASD events; an announcement has been posted with more information. 

  • Will tours be held on campus? (Added 3/13/20)

    No.  All on-campus Admissions activities are canceled through at least May 1.  We recognize this is disruptive to families who have planned their travel.    

    Please contact Admissions (admissions@wpi.edu  or 508-831-5286 for undergraduate students and 508-831-5301 for graduate students) to reschedule and discuss your specific plans. For updated information, please visit https://www.wpi.edu/admissions/undergraduate/visit 

Graduate Admissions

International Students and Scholars

Research and Labs

  • How will WPI ensure research continuity? (Updated 3/24/20)

    All research activities in labs will be discontinued as of Tuesday March 24, at 5:00 pm. After this time, access to labs will be restricted to essential personnel for maintaining research critical assets, such as lab animals, cell/tissue cultures, and maintaining essential equipment and materials. The goal is to maintain the existing research related assets in order to ensure laboratory viability and to comply with federal research regulations. 

    The research support offices, Office of Sponsored Programs, the Sponsored Programs Accounting, the Office for Technology Transfer, the Research Solutions Institute and Research Computing will make every effort to continue to provide their usual level of service remotely. 

    Please review the Office of Sponsored Programs FAQ here related to COVID-19 and Sponsored Programs. 

     

Technology Support

Travel

  • Has WPI restricted WPI-sponsored domestic and international travel (Added 3/13/20)

    All WPI-sponsored domestic and international travel through D-Term is canceled. Personal domestic and international travel during this time period is strongly discouraged. 

    This restriction does not apply to WPI employees commuting from their homes to work on campus. 

  • What do you mean by “WPI-sponsored domestic and international travel”? (Added 3/13/20)

    “WPI-sponsored domestic and international travel” means all travel by WPI students, faculty, and staff that is part of academic, scholarly, or business work at WPI, such as research, Global Projects, attendance at a conference, academic study, travel with a student organization, internships, and travel funded by a grant, foundation, company, or other university.   

    It includes all international and out-of-state travel.  WPI strongly encourages that WPI students, faculty, and staff limit their WPI-sponsored in-state travel. 

     Personal domestic and international travel during this time period is strongly discouraged. 

     

  • Are there any exceptions that would allow me to proceed with planned WPI-sponsored domestic and international travel during D-Term? (Added 3/13/20)

    Rare exceptions will be considered for faculty and staff on a case-by-case basis.   

    If you have a compelling need to travel domestically or internationally on WPI-sponsored travel, you must receive university approval before you can travel.   

    • First, you must discuss your planned travel with your department head (for faculty) or supervisor (for staff).   

    • Second, if your department head or supervisor (as applicable) agrees that there is a compelling need for you to travel, then you must submit a written request to COVID19travel@wpi.edu.    

    • Third, the COVID-19 Travel Review Team will meet with you to discuss your travel.   

    • Fourth, the COVID-19 Travel Review Team will determine whether it is appropriate to grant you an exception to WPI’s prohibition on WPI-sponsored domestic and international travel during D-Term.  The Travel Review Team may put conditions on your travel, for example, procedures to follow upon return to campus. 

  • Who is required to register their WPI-sponsored domestic and international travel? (Added 3/13/20)

    All students, faculty, and staff are required to register their WPI-sponsored domestic and international travel going forward.  This includes travel planned for E-Term, A-Term, and B-Term. 

    We strongly encourage all students, faculty, and staff to register their personal travel as well. 

  • How do I register my WPI-sponsored domestic and international travel? (Added 3/13/30)

     Please head to the WPI MyTrips Travel Registry webpage

    • Step 1: Create your profile or update your profile. 

    • Step 2: Forward your flight itinerary or travel booking confirmation to WPITravel@itinerary.internationalsos.com.  You must forward your itinerary from your WPI email address. If you are having difficulty contact: onlinehelp@internaitonalsos.com. You may be asked to manually enter your trip through your MyTrips profile.  

    • Step 3: Read and acknowledge receipt of the Pre-Trip Advisory. 

     

  • Will students, faculty, or staff who have been overseas be tested for COVID-19 or be asked to self-isolate? (Updated 3/18/20)

    All returning travelers from high risk Level 3 countries must self-quarantine for 14 days and monitor for symptoms, per public health guidance.  These individuals cannot come to campus.  

    If an individual returned from travelling to a Level 3 country, did not self-quarantine for 14 days, and came to campus and is residing on campus, the individual may need temporary housing so that they can self-quarantine and monitor for symptoms.  WPI will consult with the Board of Health on appropriate actions to take. 

Cancellation of International Travel to E-Term Project Centers

  • Will International E-Term Projects Be Going Forward?  (Added 3/18/20) 

    Given the global situation, travel to E-Term Project Centers in London, England and Lyon, France, have been cancelled. Students have been notified and the plan is for all IQPs to be completed remotely. We are working with faculty advisors and sponsors to redesign existing projects and to design new ones where necessary. Students will hear from their project center director and/or advisors about next steps.  

     Please note, plans regarding the Bar Harbor, Maine, Project Center are still to be decided. We will communicate a decision as soon as it is made. 

     In addition, we have rescheduled HUA programs in England, Argentina, and Japan for next summer, and encourage interested students to contact global@wpi.edu with any questions. 

  • Will I be able to complete my IQP? (Added 3/18/20)

    Yes. Although we know it will not be the same experience you expected, WPI administration and faculty advisors are actively reworking projects to be completed remotely. Our access to technology makes remote, global communication a real possibility, and we’re committed to helping provide your team with the tools to do that work. 

  • How will I get a global experience? (Added 3/18/20)

    While students and faculty are not allowed to travel to E-Term project centers in London, England and Lyon, France, we are already exploring numerous options to ensure every student has a fulfilling IQP experience. WPI remains committed to study abroad in higher education and values global and multicultural learning, and we intend to provide these learning opportunities for our students in a safe and meaningful way. 

    We have rescheduled HUA programs in England, Argentina, and Japan for next summer, and encourage interested students to contact global@wpi.edu with any questions. 

  • Will WPI reimburse my travel costs? (Added 3/18/20)

    Students should work with their individual airlines to cancel tickets and pursue refunds or credits for their airfare. The university can provide a letter to the airline summarizing our decision to cancel programs given the advice from the U.S. Centers for Disease Control & Prevention and Massachusetts Governor’s Office; this may help those seeking refunds or credits for flights. Contact IGSD at 508-831-5547 for a letter. 

  • What will happen to my Global Scholarship or Endowed IGSD Scholarship? (Added 3/18/20)

    If you continue with the London and Lyon project centers for E20, your Global Scholarship and/or Endowed IGSD Scholarship will post to your WPI account for E-term. If you defer to E21 or find other project opportunities through the Global Projects Program, your scholarship(s) will follow you. 

Have questions that are not answered above? Email CoronavirusQuestions@wpi.edu.


Questions can be also directed to:

  • For global projects questions, contact the Interdisciplinary and Global Studies Division (IGSD) at 508-831-5547.
  • For any housing needs, contact Residential Services at 508-831-5645.
  • For employee questions, contact the Division of Talent & Inclusion at 508-831-5470.
  • For any student health-related questions, contact WPI Health Services at 508-831-5520.