I have received accommodation letters and have questions about how to implement accommodations in an online format. What does OAS suggest?
As the entire WPI community is navigating these changes together – keeping the lines of communication open will be very important. If students reach out to you and have questions about your course or any of your course content, OAS kindly asks that you answer their questions when you can.
Please provide flexibility, understanding, and compassion as this experience may cause disturbances to the student’s home life and accessible resources. This may exacerbate disability symptoms in some cases. OAS staff are happy to collaborate with you anytime should you run into any barriers in how to address disability-related questions.
We can be reached by phone at 508-831-4908 as well as email@example.com.
Will the EPC proctor online exams?
At this time, the EPC will only be proctoring exams for courses that take place in-person only. For in-person proctoring at the EPC, students will submit their request(s) via the Clockwork Student Portal, and will be scheduled on a first-come, first-served basis.
The EPC will not proctor a quiz/exam that students take remotely. Professors are encouraged to reach out to their students to explain how quizzes/exams will be administered in a remote setting. Professors can reach out to ATC to ask about online proctoring opportunities that integrate with Canvas.
Professors should consider alternative ways to meet a student’s testing accommodations without relying on the EPC for in-person proctoring. For example:
- Permit the student or all students in the class to take the quiz/exam remotely.
- Permit all students in the class to have an untimed quiz/exam.
- Provide a separate space for the student to take their quiz/exam and provide all testing accommodations.
- Please note, some testing accommodations cannot be met by a professor (such as the use of a scribe).
If you have any questions about meeting a student’s testing accommodations, please contact OAS by phone at 508-831-4908 as well as firstname.lastname@example.org.
When setting up an online exam in Canvas, how do I ensure students receive their extended time?
As you are all preparing for online instruction, extended time for quizzes/exams will need to be put in place via Canvas. If you are familiar with this process, OAS asks that you keep extended time in mind when scheduling any online exams. If this is something you are not familiar with – here is a helpful link on extending the exam clock. Here is a link explaining how you may add more time after the exam is already published and started.
For any questions regarding extending exams times in Canvas please reach out to ATC for support as soon as you can.
Are accommodations needed for alternate means of assessment?
If you decide to offer alternate means of assessment (e.g., projects, un-timed exams, essays, etc.) please know that extended time may not apply. This is when you would want to speak directly with students to ensure a mutual understanding of what is expected.
If you have questions about implementing accommodations for alternate means of assessment, please contact OAS by phone at 508-831-4908 as well as email@example.com.
I want to ensure my online course has captioning available so that hard of hearing students are able to access my material. How do I do this?
Please contact the Academic Technology Center (ATC) at firstname.lastname@example.org. ATC has been working diligently to enable captioning for some courses that may have Echo360 capacity. If you are utilizing Zoom, ATC can enable closed captioning. ATC can be reached for specific questions on how to set up Zoom correctly for live captioning. If you are showing videos that you have not recorded yourself (YouTube, for example) you will absolutely need to contact ATC to make sure closed captioning is made available for those videos.
For any questions regarding captioning and how to ensure this is happening OAS strongly suggests you collaborate and reach out to ATC for support as soon as you can.
I want to ensure my online course is accessible to students with visual impairments or low vision. How do I do this?
When choosing course material, please make every effort to ensure any articles you use are in text-searchable format. Students who use screen readers will need articles to be searchable in order to access the material. Here is a helpful link on how to ensure articles are searchable. Also, use large, bold fonts on uncluttered pages with plain backgrounds. Use high contrast color combinations when creating materials. Images can be made accessible by providing captions and inserting alt-text into the image.
Do you have any other tips on how to make my course materials accessible?
OAS has a lot of information on our website that can be found on our accessibility guidelines and resources page. ATC is an amazing on-campus resource as well.
If you have any additional questions about how best to support our WPI students with disabilities, please never hesitate to reach out. We acknowledge how much effort and planning you are putting into your courses and the stress you may be feeling.
We can be reached by phone at 508-831-4908 as well as email@example.com. Please know the OAS team is here to support you as we all navigate this together!
How should I update my academic accommodations syllabus statement?
OAS staff recommend the following suggestion:
Students with approved academic accommodations should plan to submit their accommodation letters through the Office of Accessibility Services Student Portal. Should you have any questions about how accommodations can be implemented in this course, please contact me as soon as possible. Students who are not currently registered with the Office of Accessibility Services (OAS) but who would like to find out more information regarding requesting accommodations and what that entails should plan to contact them via email: AccessibilityServices@wpi.edu and/or via phone: (508) 831-4908.