The following list offers a summarized view (brief abstracts) of employee policies at WPI. For complete details, guidelines, and specifications, refer to the Benefits & Policies Manual (PDF).

  • Access to Personnel Files

    The personnel files for all non-faculty employees are retained in the Division of Talent & Inclusion. Every effort will be made to keep your personnel and medical records confidential. Access to others is on a “need-to-know” basis only, but employees have the right of access to their personnel file at any time, with reasonable notice during normal business hours.

  • Accommodation Requests (Disability, Lactation, Religious)

    A WPI employee may request a disability accommodation, a religious accommodation, or a lactation accommodation if any of these are needed to perform a job effectively. The employee will work with his or her supervisor and with the Division of Talent & Inclusion to find mutually acceptable solutions that comply with all state and federal regulations. See the Forms page for any necessary Accommodations Requests forms.

  • Attendance/Tardiness

    Punctuality and regular attendance are essential for the proper operation of each department in the university. These important factors are taken into consideration for merit reviews and promotional opportunities. Employees who are unable to come to work, or are going to be late, should notify their supervisor as soon as possible.

  • Break in Service

    A part-time or full-time employee whose break in service from the university is less than one year will have his/her service “bridged” for purposes of computing eligibility for benefits and for long service. An employee whose break in service is one year or greater will retain their years of service toward long service but will be treated as a new employee for benefits eligibility.

  • Business Ethics Policy

    In 2008 WPI adopted a business code of ethics. This code was created to protect the university’s assets and provide a guide for appropriate business conduct, behavior, and practices. You may review the WPI business code of ethics or report a violation of WPI’s code of ethics.

  • Change of Personal Data

    All changes in any personal data (e.g., name, address, marital or dependent status) for an employee or dependent should be reported to the Division of Talent & Inclusion by submitting a Personal Data Change Form.

  • Confidentiality Policy

    As a member of the WPI community whose position responsibilities require interaction with any or all of the university’s administrative information systems, it is understood that direct access to confidential and valuable data may be provided and that WPI’s established operational principles (found in the Benefits & Policies Manual) will be followed.

  • CORI Policy

    WPI requires that Criminal Offender Record Information (CORI) be obtained for all positions of employment and/or volunteer work at the university. WPI will inform applicants of such requirement during the pre-employment process and will advise candidates that any offer will be contingent upon the university’s receipt of CORI results that it deems satisfactory.

  • Employee Privacy and Right to Inspect

    University property, including but not limited to, lockers, phones, computers, tablets, iPads, desks, work place areas, vehicles, or machinery, remains under the control of the university and is subject to inspection at any time, without notice to the employee, and without the employee’s presence.

  • Employment at Will

    Your employment with the university is on an “at-will” basis. This means your employment may be terminated at any time, with or without notice and with or without cause. Likewise, WPI respects your right to leave the university at any time, with or without notice and with or without cause.

  • Employment of Relatives (Nepotism)

    No individual shall be employed in a regular full- or part-time position by WPI or transferred to a department under the supervision, either directly or indirectly, of an immediate relative or member of their household who has or may have a direct effect on the individual's progress, performance, or welfare.

  • Grievance Procedure

    WPI recognizes that employees may, on occasion, experience a job-related difficulty with an employment condition or university policy. It is important that a satisfactory solution be worked out. However, when a complaint cannot be resolved informally with the help of an immediate supervisor, the university provides for a formal review process which will seek a fair and timely resolution.

  • HIPAA Policy

    WPI may only use or disclose Protected Health Information, as defined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA), for the purpose of making or obtaining payments for care, conducting its healthcare operations, or as otherwise allowed by HIPAA.

  • Hours of Work

    The work week is the seven-day period beginning Sunday morning at 12:01 a.m. All offices are expected to be open Monday through Friday from 8:00 a.m. to 5:00 p.m. Hours worked, as well as starting/ending times may vary and will be determined by each supervisor. A full-time non-exempt (hourly) staff member’s work week is generally 37 ½ hours per week, Monday through Friday, 52 weeks per year. A full-time exempt (salaried) staff member’s work week is a minimum of 40 hours per week, 52 weeks per year.

  • Identification Cards

    A WPI identification card is available immediately after beginning work at the university at the Office of Residential Services, located in East Hall.

  • Immigration Reform and Control Act of 1986

    All new hires and current employees employed after 1986 are required by federal law to verify their identity and eligibility to work in the United States within three days of beginning employment.

  • Introductory Period

    New non-exempt (hourly) staff have a three (3) month introductory period for job adjustment and an opportunity for both the employee and the supervisor to determine whether or not to continue the employment relationship. New exempt (salaried) staff administration have a six (6) month introductory period.

  • New Employee Orientation

    New employees should attend a New Employee Orientation or meet with a member of the Division of Talent & Inclusion staff upon the start of their employment to review benefits, complete applicable enrollment forms, comply with the Immigration Reform and Control Act (Form I9), and obtain a New Employee Information Package with a copy of the Benefits & Policies Manual, and a campus map.

  • Performance Appraisals

    WPI’s performance appraisal process takes place on an annual basis and is a means for increasing the quality and value of your work performance.

  • Position Types

    Some positions are classified as Exempt (salaried), others as Non-Exempt (hourly). The Fair Labor Standards Act defines, in part, Exempt employees as employees paid a salary for carrying out a particular function over a period rather than completing tasks during a standard workweek. Exempt employees are not eligible for overtime pay as otherwise required by federal, state, or local laws.

  • Promotions, Reclassification of Position and Transfers

    It is the policy of WPI to promote employees in all job classifications without regard to race, color, religion, age, sex, national origin, sexual orientation, or handicap and to ensure that promotional decisions are in accord with principles of equal employment opportunity by imposing only valid requirements for promotional opportunities.

  • Reduction in Force

    WPI values the stability of its work force. If the university determines a reduction in force is necessary, it is the policy of the university to attempt to accomplish reductions through attrition whenever practical and through other approaches if necessary.

  • Social Media Policy

    WPI has established guidelines around the proper use of social media that can be found in the Benefits & Policies Manual.

  • Termination of Employment

    Refer to the Benefits & Policies Manual for complete guidelines surrounding termination of employment at WPI.

  • Work Behavior and Discipline

    Refer to the Benefits & Policies Manual for complete guidelines on expected work behavior and discipline procedures.