Housing & Dining Contract

These terms and conditions apply to the Housing and Dining Contract made by and between Worcester Polytechnic Institute (“WPI”) by and through its Residential Services Office and Dining Services Office, and the student signing this contract (“you”).

You are expected to abide by the following Terms and Conditions and by ALL WPI regulations including the Student Code of Conduct. Noncompliance with these regulations may result in conduct action.  All policies and procedures outlined herein apply to students living in WPI housing (“Residence Hall Facility” or “Space”).

GENERAL TERMS AND CONDITIONS

  1. Depending on the enrollment period, this Housing and Dining Contract remains in effect during the academic year (August-May) and/or summer (May-August) as long as you are enrolled at WPI and/or have a housing assignment.
  2. This is a legally binding contract. You agree to pay the applicable rate for housing and dining services as set forth herein. 
    1. Housing: After you sign this contract you will become financially obligated for the cost of your housing at WPI when you (or your designee) select a housing location or when you are assigned housing by a WPI Residential Services staff member.
    2. Dining Meal Plan: You become financially obligated for the cost of your meal plan when you (or your designee) select a meal plan or when you are assigned a meal plan by a WPI staff member. You are financially obligated to pay for your meal plan even if you choose not to use your dining plan. 
  3. WPI reserves the right to change the housing and meal plan rates at any time.  Any changes to the rates will be published on the Bursar’s Office website.  Current rates (which are subject to change) are available on the Bursar’s Office website.
  4. WPI reserves the right to modify the terms of this contract at any time.
  5. Housing and meal plan privileges are not transferable. 
  6. WPI assumes no liability for the loss of or damage to your personal property, for any cause whatsoever. We suggest that you contact an insurance agent regarding insuring your personal property.
  7. Animals are prohibited from all residence and dining hall facilities unless you obtain approval from the Office of Disability Services.  Any unapproved animal found in a residence hall facility may be removed without prior notice.  Tropical fish/goldfish tanks are permitted in residence hall facilities in a freshwater aquarium (10-gallon maximum).
    1. Students requiring a Service Animal (SA) or an Emotional Support Animal (ESA) that will live in university housing with the student are required to notify the Residential Services Office no later than thirty (30) days prior to the arrival of the animal. All animals residing in university housing are required to have a specific WPI identification card provided by Residential Services to the student. Residential Services will verify the required animal with the Office of Disability Services. Students with SA or ESAs must comply with the Animals On Campus Policy at all times.
  8. You must present your WPI identification card to the staff or any authorized campus authority upon request. You must cooperate with WPI staff members acting in accordance with their duties.
  9. Residence and dining hall facilities at WPI are smoke-free environments.
  10. The following items are prohibited in residence and dining hall facilities: Weapons, including but not limited to firearms (including antique guns), crossbows, explosives, ammunition, fireworks, starting pistols, incendiary or toxic chemicals, paintball equipment, air rifles, bb pellets, dart guns, torches, stun guns, swords, knives (other than for eating/cooking), or any other type of weapon or projectile-firing device. The use, storage, or possession of hoverboards is also strictly prohibited.

DINING POLICIES

  1. Residents of the following residence hall facilities are obligated to purchase a residential meal plan: Morgan, Daniels, Sanford Riley, Stoddard, Trowbridge House, Elbridge House, Institute, and Founders.
  2. Dining services are available during each academic term.  Dining services are also available between A and B terms, and between C and D terms.  Dining services are not available during Thanksgiving break, Winter break or Summer terms.  During the academic year, dining service begins with the evening meal on the Sunday before the first day of classes and ends with the evening meal on the last day of classes. Dining Services operates on a reduced schedule during holidays and academic year term breaks.
  3. You may change your meal plan selection only during the first two weeks of A and C terms.
  4. Should you require a special diet for health reasons, you must submit a written copy of the requested diet to Disability Services. Disability Services will work with Dining Services regarding your request. Should Dining Services not be able to accommodate a medically prescribed diet, you may request a release from this contract as it relates to dining and/or housing, if necessary.

HOUSING POLICIES

  1. Occupancy:
    1. Room Changes: A room change freeze is in effect for the first two weeks of terms A, C, and E, and the last two weeks of terms B, D, and E. Room change requests should first be discussed with your Resident Advisor. You must coordinate a room change with your Community Director to ensure proper procedure is followed. Moving without going through the proper room change procedures is prohibited.
    2. Winter Recess and Academic Year Term Breaks: All residence hall facilities close (with the exception of Fuller, Ellsworth, East Hall, Faraday Hall, and Salisbury Estates) during the winter break. Dates of closing and re-opening will be posted in the residence halls. All residence hall facilities remain open during the break between A and B terms and between C and D terms.
    3. Academic Year Closing: The residence halls close each year after the conclusion of finals in D-Term.  Please see postings for exact date and time.  All students are expected to have turned in their keys, checked out with their Resident Advisor, and removed all belongings from the residence halls by this time. Failure to turn in a key when vacating a residence hall will result in a lock change order and a charge to the student’s account.
    4. Vacating Your Space: Whenever you vacate your residence hall facility for any reason, you must notify Residential Services and vacate your space within the timeframe allotted by Residential Services. Should you fail to vacate your space and/or notify Residential Services, you will incur daily housing charges until the situation is resolved.  Residence hall facilities are not considered vacated until all personal possessions are removed and your key has been returned to Residential Services. WPI reserves the right to remove the belongings of residents or charge for occupancy beyond the date of withdrawal/departure for personal possessions left behind.
    5. Summer Housing:  Should you desire summer housing, you will be assigned to a residence hall facility for the summer sessions. Residence hall facilities are available for occupancy based on selected dates and with authorization from Residential Services.
    6. Occupants of residence hall facilities must be full-time WPI students. Occupants shall vacate the premises when they fall below the full-time status or upon termination of student status.
    7. Residence hall facilities are available for occupancy according to dates listed in the Undergraduate Catalog.
    8. WPI reserves the right to change your housing assignment at any time. Vacant spaces within a residence hall facility must remain set up/available to accommodate another student. Residential Services reserves the right to assign another student to a vacant space at any time without prior approval from the current student(s), if necessary. 
    9. Reservations for student housing not claimed may be terminated by WPI unless the student has advised Residential Services of delayed arrival.
    10. Students requiring a Personal Care Attendant (PCA) that will have access to their on campus residence must comply with the PCA Policy as set forth by the Office of Disability Services.
    11. Quiet Hours: Within the residence hall facilities, each roommate has equal rights to inhabit the space and to have reasonable privacy and peace in that space. To this end, quiet hours are established during which excessive noise and disturbances are prohibited.
      1. Quiet hours are to be observed at the following times: Sunday through Thursday 11:00 pm – 8:00 am, Friday and Saturday 1:00 am -9:00 am. A period of 24-hour quiet time will be in effect during the last week of each term. This will begin the final Sunday of the term at 5:00pm and continue through the remainder of the term. 
      2. Courtesy quiet hours are in effect at all times and are defined as times during which students are to consider the impact of their music, noise, etc. on other members of the community.
    12. Guests: Your assigned location within a residence hall facility is a private space that should be shared equally by all roommates. You may not engage in any activity that would deny your roommate(s) access to the space, or make them feel uncomfortable while in the space. 
      1. When one roommate has a friend or friends visiting, it must always be with the consent of the other roommate(s).
      2. You may have overnight guests in your space with all roommates’ permission. You are not permitted to have an overnight guest for more than three nights per month.
      3. Keys are not provided for guests.
      4. It is your responsibility to explain all University policies to your guest.
      5. You will be held accountable for the actions of your guest.
  1. Care and Use of Facilities: The University requires proper care and use of residence hall facilities at all times. You are responsible for keeping your space and its contents in good order and free from damage.
    1. Residential Services reserves the right to grant WPI staff members or authorized agents’ permission to enter your space for the purpose of assessing and repairing the physical facilities and to ensure the maintenance of appropriate health and safety standards, which may include policy violations.
    2. You should notify your Resident Advisor of any maintenance requests.
    3. Odors which are offensive to others should not emanate from your space. Such substances may include, but are not limited to, incense, perfumes, deodorant scents, or other substances that may cause an odor to be detected outside the space.
    4. Students under the age of 21 cannot possess empty alcohol bottles or cans as decoration. You shall not, regardless of age, display alcohol or empty bottles/cans in residence hall facility windows.
    5. Students 21 years of age or older cannot possess more than one (1) 12 pack of beer, or one (1) liter of wine, or one (1) liter of liquor (80 proof maximum) in their room or apartment at one time.
      1. For example, in a double room or apartment (where two (2) students are present and both are age 21 or older), the maximum quantity of alcohol allowed is a 24 pack of beer, or two (2) liters of wine or two (2) liters of liquor (80 proof maximum) in their room or apartment at one time. In a quad room or apartment (where four (4) students are present and all four (4) are age 21 or older), the maximum quantity of alcohol allowed is a 48 pack of beer, or four (4) liters of wine or four (4) liters of liquor (80 proof maximum) in the room or apartment at one time.  These amounts are restricted to personal use.
    6. The furnishings provided in the lounges, dining halls, and other public areas of the residence hall facility are for the use of all students and may not be “relocated” for use in your space. 
    7. Students are not permitted to paint their space.
    8. Screens and windows must remain in place at all times. Students are prohibited from throwing or hanging any items out of their windows.
    9. Stereo equipment or speakers may not be directed out of windows.
    10. At the discretion of a WPI official, you may be required to remove items in your space that are visible from the outside.
    11. You are not permitted on the roof of any residence hall facility at any time.
    12. Tampering with equipment (elevators, vending machines, and laundry machines) is prohibited.
    13. Sports or similar activities are not permitted in the lounges, residential corridors, stairwells, or any public area of the residence hall facility. This includes, but is not limited to: Frisbee, basketball, rollerblading, golf, and use of Nerf or other toy guns.
    14. Antennas may not be attached to or hung from any residence hall facility.
    15. Bicycles may be stored in your space with the permission of all roommates.  Bicycles may not be stored in common areas or stairwells. Mopeds or Motorcycles are not permitted inside residence hall facilities.
    16. Waterbeds are not permitted in any residence hall facility.  You may not bring your own bed into a residence hall facility without authorization from Residential Services and Disability Services.
    17. Storage of personal belongings in common areas is not permitted at any time.
    18. Residence hall facilities are for residence purposes only and under no circumstances may the space, residence hall facilities, or adjacent grounds be used for any commercial purpose.
  2. Health & Fire Safety:
    1. Fire Alarms: You are required to follow fire evacuation procedures. Failure to evacuate is a violation of Massachusetts law and WPI policy. Residential Services conducts fire drills twice a year. Your cooperation and support is essential.
    2. Fire Safety Equipment: Tampering with fire safety equipment is prohibited. All fire and safety equipment in the residence hall facilities (smoke and heat detectors, sprinklers, and water pipes) must be kept clear of obstruction.
    3. General Fire Safety: The following is prohibited in any residence hall facility and will be confiscated whether or not they are in use:
      1. Kerosene, gasoline, or other flammable liquids.
      2. Flammable covers, paper shades, and decorations on the light fixtures.
      3. Space heaters and halogen lamps.
      4. Incense and/or candles (whether lit or unlit), scented lamps, and open flame devices of any kind, except for cigarette lighters and matches.
      5. Extension cords that do not have a built in surge protector.
        1. Any lights used for decorative purposes must be UL listed, interior lights, may not be used as extension cords, or multiple strands connected to one another.
      6. Grills (unless arranged through Dining Services).
      7. 3D Printers.
      8. Refrigerators larger than 4.3 cubic feet and/ or use more than 120 volts (2 amps) of electricity.
      9. Toaster ovens, hot plates, hot pots, George Foreman style grills, electric skillets or any other appliance without a thermostat/automatic shut off.
    4. Microwaves are permitted in all residential facilities.
    5. Small appliances that are UL certified are permitted in Salisbury Estates, East Hall, Faraday Hall, Ellsworth, and Fuller in the kitchen areas. This includes but is not limited to: coffee makers and toasters.
    6. Miscellaneous:
      1. You may not hang anything from the ceiling, fire equipment, or pipes in the space on fire safety equipment or light fixtures.
      2. Lofts are NOT permitted.
      3. Commercial bed risers specifically designed to raise beds a few inches off the floor will be permitted only if they have been inspected and approved for safety by a member of the Residential Services staff.
      4. Only 30% of any single wall or door may be covered with posters and/or hangings. All such decorations must be affixed flat against the wall/ door. 
        1. Posters and/or hangings may only be hung using putty, painters tape, or 3M strips.
      5. Obscene or offensive materials are strictly prohibited.
      6. Live trees are not permitted in residence hall facilities.
      7. Care shall be taken when removing decorations, as to not cause damage.
    7. Furniture should not be set up in a way that creates an increased risk to fire safety, this includes blocking egresses, unsafe stacking/placement, etc. Temporary or permanent structures that are affixed to University issued furniture are strictly prohibited.
    8. Personal furniture brought into any on campus location may pose health and safety and/ or fire code regulation violations. As such, Residential Services reserves the right to request any personal furniture be removed at any time.
  3. Damage and Keys/Lockouts:
    1. Damage: Damage to your space and furnishings beyond normal wear is your financial responsibility and will be charged to your account. Individuals identified as being responsible for damage, theft, or losses in common areas of the residence hall facility will be billed for the cost of repair and/or replacement.
      1. Any student aware of any person responsible for specific damages should contact their Resident Advisor.
      2. If damage occurs on a floor or in public areas of a residence hall facility and it is not possible to determine the individual(s) responsible, residents of the floor or residence hall facility will share the financial responsibility for such damage.
      3. Any intentional damage to WPI property or to property on WPI premises belonging to others is prohibited. 
    2. Student Keys: Each resident is issued a key for their assigned space.
      1. WPI keys and IDs should not be loaned to others at any time.
      2. All keys issued to you for a residence hall facility must be returned to Residential Services when you move out of a space.
      3. Any duplication of WPI-issued keys or IDs is prohibited.
      4. Lost keys must be reported immediately to Residential Services.
        1. In the event that you lose a key, a lock change is required and will be processed through Residential Services. A three hundred-dollar ($300) charge will be assessed to students in Founders Hall, East Hall, and Faraday Hall. A one hundred and fifty-dollar ($150) charge will be assessed to students in the 79 and 81 apartments at Salisbury Estates.  A seventy-five dollar ($75) charge will be assessed to students in all other residence hall facilities for the lock change. 
    3. Lockout Policy: Should you find you are locked out of your space during WPI business hours (not a designated holiday or other days that WPI is closed), you should come to the Residential Services Office in East Hall and sign out a loaner key. Temporary ID cards will not be issued by the Residential Services Office. After WPI business hours, you will need to call Campus Police in order to be let into your space. For each lockout responded to by Campus Police, your account will be billed $15.
  4. Contract Termination
    1. WPI Residential Services may immediately terminate the housing contract for anyone who, in the judgment of the WPI Residential Services, represents a threat to the health or safety of anyone including but not limited to WPI students, employees or other members of the community. 
    2. WPI Residential Services may terminate the housing contract at any time prior to the housing contract end date in the event of either of the following situations:
      1. Graduation, dismissal, suspension, or withdrawal from WPI
      2. Violation of any term or condition of the housing contract
    3. If your housing is terminated due to suspension, dismissal or violation of this contract, you will remain financially obligated for the balance of the housing contract.  The university’s refund policy is available on the Bursar’s Office website.
    4. If you want to be released from this contract, you must request permission to do so by completing and submitting the appropriate Contract Release Form available on the WPI
      Residential Services Website.  Notice by other means (e.g., phone or verbal) or to other WPI offices (e.g., Academic Department or Accounting) does not terminate the housing contract.
  5. Liability
    1. WPI shall not be liable to you for any loss suffered by you if the premises or any personal property are damaged or destroyed for any reason.
    2. WPI shall not be liable for any injury or damage to your property. You hereby indemnify and hold WPI harmless from any and all liability for any such injury to person or property.

 

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