2017-2018 Housing & Dining Contract

The success of the residence hall community depends on the willingness of each resident to accept personal responsibility as a member of this community. To this end, the following Terms and Conditions are designed to protect the right to privacy, to promote an atmosphere conducive to learning, to protect personal and WPI property, and to respect the needs of each individual. All residents are expected to abide by the following Terms and Conditions and by ALL WPI regulations outlined in the Campus Code of Conduct. Should a resident or their guest choose not to comply with these regulations, judicial action will follow. Possible consequences include, but are not limited to, financial liabilities, probation, dismissal from residence halls and/or WPI, or other civil action. All policies and procedures outlined herein apply to residents living in any facility designated as a residence hall. Below is a copy of the Terms and Conditions of the Housing and Dining Contract. WPI reserves the right to modify the terms of this contract at any time for any reason.

  1. Depending on the enrollment period, this Housing and Food Service Contract remains in effect each year during the academic year (August-May) and/or summer (May-August) as long as the student is enrolled at WPI and has a housing assignment.
  2. This is a legally binding contract. The student agrees to pay the applicable rate for housing and food service as set forth herein.  Current rates (which are subject to change) are available on the bursar’s website: CLICK HERE. Failure to pick up a key does not release the student from this contract.  The student becomes financially responsible for the contract upon the student’s (or the student’s designee’s) selection of a housing location or upon the student being assigned housing by a WPI Residential Services staff member.
  3. Housing and food service privileges are not transferable. Accommodation of unauthorized-guests or sharing of food service privileges is prohibited.
  4. WPI reserves the right to change the rates as published at any time during the period of this agreement.
  5. Residents are expected to obey all applicable laws and to respect the rights, privileges and property of other members of the college community and visitors to the campus. Residents are further expected to refrain from actions that materially or substantially interfere with college or residence hall functions, or would endanger the health, safety or welfare of others.
  6. Residence hall rooms are for residence purposes only and under no circumstances may the rooms, buildings or adjacent grounds be used for any commercial purpose.
  7. Occupancy Policies:
    1. Room Changes: A room change freeze is in effect for the first two weeks of terms A, C, and E, and the last two weeks of terms B, D, and E so that staff may ascertain accurate occupancy information. Room change requests should be first discussed with your Resident Advisor. Students must coordinate a room change with their Complex Coordinator to ensure proper procedure is followed. Students moving without going through the proper room change procedures is prohibited.
    2. Winter Recess and Term Breaks: The residence halls close (with the exception of Fuller, Ellsworth, East Hall, Faraday Hall, and Salisbury Estates) during the winter holiday recess. Dates of closing and re-opening will be posted in the residence halls. The residence halls remain open during other term breaks.
    3. Academic Year Closing: The residence halls close each year at noon one day following the last day of classes. All students are expected to have turned in their keys, checked out with their Resident Advisor, and removed all belongings from the residence halls by this time. Failure to turn in a key when vacating a residence hall will result in a lock change order and a charge to the student’s account.
    4. Summer Housing:  Students will be assigned to a residence hall for the summer sessions. Residence halls are available for occupancy based off of selected dates and with authorization of Residential Services.
    5. Occupants of residence hall rooms must be full-time WPI students. Occupants must vacate the premises when they fall below the full-time status or upon termination of student status.
    6. Residence halls are available for occupancy according to dates listed in the Undergraduate Catalog.
    7. WPI reserves the right to reassign students at any time. Vacant spaces within a room or suite must remain set up/available to accommodate another student.
    8. Reservations for student housing not claimed by the first day of fall or summer classes may be terminated by WPI unless the student has advised Residential Services of delayed arrival.
  8. Cooperation: Students must follow oral or written instructions regarding University, state and federal regulations or laws as given by authorized representatives of the University including all members of the Residential Services Staff. Students must present their University identification cards to the residence hall staff or any authorized campus authority upon request. Failure to cooperate with staff members acting in accordance with their duties is prohibited.
  9. Dining: All residents (except those living in East, Faraday, Ellsworth-Fuller apartments, Salisbury Estates, Hackfeld House, and Schussler House) are required to participate in one of the residential meal plans offered.
  1. Each term, food service begins with the evening meal on the Sunday before the first day of classes and ends with the evening meal on the last day of classes. There is no residential meal plan available during E term.
  2. Once a student has contracted for food service, the commitment remains in effect through the remainder of the regular academic year. Changes to a different meal plan are permitted only during the first two weeks of A and C terms.
  3. A student who requires a special diet for health reasons must submit a written copy of the requested diet to Disability Services. If Dining Services is unable to accommodate a medically prescribed diet, the student may request a release from the board plan and/or housing contract, if necessary.
  4. Dining Services operates on a reduced schedule during holidays, Thanksgiving, and term breaks. Dining Services is closed during winter break.
  1. Personal Property: WPI assumes no liability for the loss of or damage to students’ personal property, for any cause whatsoever. It is suggested that students contact an insurance agent regarding insuring personal property. It is suggested that you record the serial numbers of all valuable equipment kept in your room.  Residents failing to properly vacate the residence halls and to properly notify Residential Services (through withdrawal, room change, or otherwise) will incur daily housing charges until the situation is resolved. Rooms, suites or apartments are not considered properly vacated until all personal possessions are removed and the key has been returned. WPI reserves the right to remove the belongings of residents or, alternatively charge for occupancy beyond the date of withdrawal/departure for personal possessions left behind at its sole discretion.
  2. Entry into Student Rooms by University Officials: Residential Services reserves the right to grant WPI staff members or authorized agents’ permission to enter student rooms for the purpose of assessing and repairing the physical facilities and to ensure the maintenance of appropriate health and safety standards, which may include policy violations.
  3. Pets: The only permitted pets in any residence hall/university apartment (that are not otherwise approved by the Office of Disability Services), are tropical fish or goldfish in an aquarium (10-gallon maximum). Any pet found in residence may be removed by a University official and remanded to the local SPCA.
  4. Offensive and Obnoxious Odors: Students are to control the environment and use of substances in their room, therefore odors, which are offensive to others, should not emanate from that room. Such substances may include incense, heavy perfumes, deodorant room scents, or other substances that may be difficult to confine to one particular room.
  5. Quiet Hours: Within the residence halls, each roommate has equal rights to inhabit the room and to have reasonable privacy and peace in that room. To this end, quiet hours are established during which excessive noise and disturbances are prohibited. Quiet hours are to be observed at the following times.

Sunday through Thursday 11:00 pm – 8:00 am

Friday and Saturday 1:00 am -9:00 am

  1. A period of 24-hour quiet time will be in effect during the last week of each term. This will begin the final Sunday of the term at 5:00pm and continue through the remainder of the term. 
  2. Courtesy hours are in effect at all times, and are defined as times during which students are to consider the impact of their music, noise, etc. on other members of the community.  Students are expected to act in a manner that does not disrupt or interfere with individual and/or group rights.
  3. Sound equipment, including radios, stereos, amplifiers, etc. must be operated with consideration of others. Stereo equipment or speakers may not be directed out of windows. Musical instruments should be used in Alden Memorial practice rooms.
  1. Acts of intolerance, physical violence, and/or harassment of any kind will not be tolerated. 
  2. Further, acting with violence, aiding, abetting, encouraging, or participating in the commission of any act of violence in the residence halls is prohibited. 
  3. Guests: It is important to note that a room is a private space that should be shared equally by all roommates. As a responsible roommate, it is not appropriate to engage in any activity that would deny your roommate access to the room, or make them feel uncomfortable while in the room.  When one roommate has a friend or friends visiting, it should always be with the consent of the other roommate(s). Students may have overnight guests in their rooms with all roommates’ permission. In addition, no student is permitted to have an overnight guest for more than three nights per month, whether the nights are consecutive or not. Keys are not provided for guests. It should be noted that it is the responsibility of the host to explain all University policies, and to be held accountable for the actions of the guest. If you leave your room or guest unattended, you can also be held responsible for the guest’s activities.
  4. Health & Fire Safety Policies:
    1. Fire Alarms: All students are required to follow fire evacuation procedures. Failure to evacuate is a violation of Massachusetts state law and WPI policy. Residential Services conducts fire drills twice a year. Student cooperation and support is essential.
    2. Fire Safety Equipment: Tampering with fire safety equipment is prohibited. All safety and fire equipment in the residence halls (smoke and heat detectors, sprinklers, and water pipes) must be kept clear of obstruction.
    3. General Fire Safety: Due to the threat to safety caused by falling ashes, the use of incense is prohibited. Kerosene, gasoline, or other flammable liquids are not permitted.  Flammable covers, paper shades, and decorations on the light fixtures are strictly forbidden. In addition, space heaters and halogen lamps are prohibited and will be confiscated whether or not they are in use. Candles (whether lit or unlit), scented lamps, and open flame devices of any kind, except for cigarette lighters and matches, are prohibited everywhere. Extension cords that do not have a surge protector built in are prohibited.
    4. For health and safety reasons cooking is allowed only in kitchen areas.
    5. Microwaves are allowed in residence hall rooms, but must be maintained by residents in the room. Refrigerators are permitted but they must be 4.3 cubic feet or less or use no more than 120 volts (2 amps) of electricity.
    6. Apartment (East/Faraday/Ellsworth/Fuller) residents are not permitted to have gas grills.
    7. Appliances that are not UL listed and contain an exposed heating element are not permitted. This includes, but is not limited to, 3D printers, hot plates, toaster ovens/toasters, hot pots, George Foreman grills, electric skillets or any appliances without a thermostat/automatic shut off. Small appliances that are UL certified are allowed in East, Faraday, Ellsworth, and Fuller in the kitchen areas.
    8. The residence halls at WPI are considered a smoke-free environment. Smoking is not permitted in any part of the residence hall. In addition, WPI is a tobacco-free campus on all university property.
    9. Student rooms may be decorated to assist in the personalization of the rooms. There is to be no hanging of decorations on fire safety equipment. Restrictions of this policy include:
      • Lofts are NOT permitted. (Commercial bed risers specifically designed to raise beds a few inches off of the floor will be permitted only if they have been inspected for safety by a member of the Residential Services staff.)
      • If you use posters or wall hangings to decorate your room, do so in moderation using poster putty, painters tape, or 3M strips. Entire walls may not be covered.  All such decorations must be affixed flat against the walls so that flames cannot reach both sides. (A good rule of thumb is to leave about 70% of the wall surfaces uncovered.) Care should be taken when removing decorations, as to not cause damage to the walls.
      • Nothing may hang from the ceiling, fire equipment, or pipes in the space.
      • Student Room Doors: The doors of the student rooms may be decorated but are considered public areas. Such decorations may not damage door surfaces or create health or safety hazards. In addition, obscene or offensive materials are strictly prohibited.
      • Holiday decorations: Live trees or boughs are not permitted in student rooms or hallway areas. Decorative materials used in any area must be appropriately flame resistant. Student room decorations may not include live greenery, candles, or gas/fuel-operated equipment. Any lights used for decorative purposes must be UL listed, interior lights, may not be used as extension cords, or multiple strands connected to one another.
      • Students under the age of 21 cannot possess empty alcohol bottles or cans as decoration. No residents shall display alcohol or empty bottles/cans in residence hall windows.
      • Furniture may not be set up in a way that creates an increased risk to fire safety, this includes blocking egresses, unsafe stacking/placement, etc. Temporary or permanent structures that are affixed to University issued furniture are strictly prohibited.
  5. The following items are not permitted in the residence halls: Firearms (including antique guns), explosives and other weapons, ammunition, fireworks, starting pistols, incendiary or toxic chemicals, paintball equipment, air rifles, bb pellets, dart guns, torches, stun guns, swords, knives, or any other type of weapon or projectile-firing device. The use, storage, or possession of hoverboards is strictly prohibited in all residential spaces.
  6. Any unauthorized use of video equipment or computers is prohibited. Furthermore, use of any video equipment or computer technology in a manner, which impermissibly infringes upon another person’s right to privacy, may require removal of the video equipment or computer technology from the residence halls, or in any campus building.
  7. Damage and Keys/Lockouts: Damage to the student rooms and furnishings beyond normal wear is the financial responsibility of the assigned occupants of the room and will be charged to the student’s account. Individuals identified as being responsible for damage, theft, or losses in common areas of the building will be billed for the cost of repair or replacement. Any student aware of any person responsible for specific damages should contact their RA. If damage occurs on a floor or in public areas of the residence halls, and it is impossible to determine the individual(s) responsible, residents of the floor or building will share the financial responsibility for such damage. Any intentional damage to WPI property or to property on WPI premises belonging to others is prohibited. 
  8. Student Room Keys:
    1. Each resident is issued a room key. Room keys should not be loaned to others at any time. All keys issued to students for a residence hall must be returned to Residential Services when the student moves out of the residence hall.
    2. Any duplication of WPI-issued keys or IDs is prohibited.
    3. Lost keys must be reported immediately to Residential Services.
    4. In the event a student loses a room key, a lock change is required and will be processed through Residential Services. A three hundred-dollar ($300) charge will be assessed to students in Founders Hall, East Hall, and Faraday Hall. A seventy five dollar ($75) charge will be assessed to students in all other residence halls for the lock change. 
  9. The University Lockout Policy:
    1. During University business hours (not a designated holiday or other day that the university is closed), students should come to the Residential Services Office in East Hall and sign out a loaner key. Temporary ID cards will not be issued by the Residential Services Office.
    2. After University business hours, students will need to call Campus Police in order to be let into their rooms. For each lock out responded to by Campus Police, the student account will be billed $15.
  10. Care and Use of Facilities: The University requires proper care and use of residence hall facilities at all times. Registered residents of each room are responsible for keeping their room and its contents in good order and free from damage by themselves and others. The following are policies related to use of residential facilities:
    1. Sports or similar activities are not allowed in the lounges, residential corridors, stairwells, or any public area of the residence hall. This includes, but is not limited to: Frisbee, basketball, rollerblading, golf, and use of Nerf or other toy guns.
    2. The furnishings provided in the lounges, dining halls, and other public areas of the residence hall are for the use of all students and may not be “relocated” for use in student rooms. 
    3. Students are not permitted to paint their rooms.
    4. Screens and windows must remain in place at all times. Students are prohibited from throwing or hanging any items out of their windows.
    5. Items visible to the exterior of student rooms deemed, at the discretion of a WPI official, as inappropriate will be asked to be removed.
    6. Students are not permitted on the roof of any residence hall at any time.
    7. Tampering with equipment (elevators, vending machines, and laundry machines) is prohibited.
    8. Individual antennas may not be attached to or hung from any residence hall.
    9. Bicycles may be stored in a resident’s room with the permission of all room occupants.  Bicycles may not be stored in common areas or stairwells because they may obstruct a fire exit. Mopeds or Motorcycles are not permitted inside residence halls or apartments.
    10. Waterbeds are not permitted in any residence hall. Personal beds are not allowed without authorization from Residential Services.
    11. Storage of personal belongings in common areas is not permitted at any time.

Housing and Dining Contract Release Form