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Summer 2021 Updates

Review changes on WPI's campus for the summer of 2021, which went into effect on June 15. This includes updates on face coverings, campus occupancy, and visitors and vendors. Summer COVID-19 testing requirements and times have also been updated. These changes are for summer only and may be amended, based on current guidance, for the start of the fall term.

 

COVID-19 Vaccination for New Employees

WPI requires employees hired on or after July 14, 2021 to be fully-vaccinated for COVID-19.  For more information on this requirement and how to seek a disability or religious accommodation to this vaccination requirement, please contact talent@wpi.edu. For additional information on WPI’s response to COVID-19, please click on this link: https://www.wpi.edu/we-are-wpi.

What You Need to Know Now

Employee Toolkit

Many resources are available to help employees find the most accurate and updated information about returning to work, testing protocols, and what to do if you think you've been exposed to or have COVID-19. The following PDFs offer information employees can use to answer a range of questions.

Checklist for Employees: I’ve Tested Positive for COVID-19—Now What?

I’ve Been in Close Contact with Someone Who Tested Positive for COVID-19

Information About COVID-19 Testing at WPI (PDF)

Routine Testing Process Overview

How to Register for Your Broad Institute Account

For Employees: A Checklist for Before Going Back to Work

What Employees Need to Do for the Back-to-Work New Normal

  • Remote Work/Telework 

    Employees who can effectively work remotely will continue to do so, unless otherwise notified by their supervisor. Other remote work arrangements can be discussed with and approved by the employee’s immediate supervisor and can be managed on a full or partial day/week schedule as appropriate and with flexibility for caregiving challenges. Employees working remotely somewhere other than their permanent residence designated in Workday are asked to update their address in Workday as soon as possible; no additional approvals or forms are required. 

  • Changing Your Campus Status

    Changing from On-Campus to Remote Status

    If you need to change your status from On-Campus to Remote, email Talent & Inclusion. Upon receipt of your request, we will remove you from the COVID Testing Program and remove your card access to campus.

    • Make sure your manager is CC’d on the email.
    • Type “Change in On-Campus Status” in the email subject line.
    • Include your name and ID number.
    • Include a line to explain that you are changing to Off-Campus/Remote status with an effective date of the change.

    Changing from Remote to On-Campus (includes new hires)

    If you’re moving from Remote to On-Campus status, the first step is for you or your manager to email Talent & Inclusion.

    • If you are emailing to change your own On-Campus status, make sure your manager is CC’d on the email.
    • Type “Change in On-Campus Status” in the email subject line.
    • Include your name and ID number.
    • Include an effective date of the change.

    Once you have completed the above steps and your request is received by Talent & Inclusion, the following steps will happen:

    • Talent & Inclusion will notify you to complete the COVID-19 training and waivers available in WPI’s Learning Academy
    • When you’ve completed the training and signed the waivers, you’ll be notified to schedule an appointment for your initial onboarding COIVD-19 test.
    • When you receive your negative result, you’ll need to email Talent & Inclusion to let them know you have received a negative test result.

    Within one to two business days, Talent & Inclusion will verify the negative test result, restore campus card access, and notify the employee and department/division head of the intended return to work.

  • Managing Childcare and Other Family Needs

    Juggling the needs of family and personal responsibilities with work is challenging under the best circumstances, but especially difficult during a pandemic. WPI supports the need for flexibility right now as employees try to navigate childcare, family needs, and the important work they do at WPI. To that end, academic department heads and administrative supervisors and managers will work with their teams in support of flexible work options that will meet the needs of individuals and the division or department functions and goals. Read more about WPI's statement on supporting employees with a flexible approach.

  • Accommodations Support 

    If you have a disability or an underlying health condition, or live with someone with an underlying health condition, and you believe you are at risk coming to campus for work, contact the Division of Talent & Inclusion (email).

    ·       If you cannot wear a face covering due to a medical condition or disability, contact the Division of Talent & Inclusion (faculty, staff) or the Office of Accessibility Services (students) to request an accommodation.  

    ·       If you are experiencing discrimination or stigma because you are unable to wear a cloth face covering due to a medical condition or disability, contact the Division of Talent & Inclusion (faculty, staff) or the Dean of Students Office (students).

  • Department Reopening Plans

    Each department will submit a plan for reopening. Return Plans Due Dates and Approval Dates are found on the Pathways schedule

  • Daily Symptom Checking

    Everyone coming to campus will be expected to conduct a daily self-check of their symptoms prior to coming to campus by reviewing the symptoms listed below, taking your temperature, and reporting both in the WPI Symptom Tracker

    If you have any of the symptoms listed below, do not come to campus, and get in touch with your physician. Employees enrolled in Tufts Health Plan may choose to use the no-cost Tufts' Teladoc Virtual Health Services which can help you get screened for COVID-19. People with COVID-19 have shown a wide range of symptoms, including but not limited to:
    • Fever (temperature greater than 100.0 degrees Fahrenheit)
    • Chills
    • Cough
    • Shortness of breath or difficulty breathing
    • Fatigue
    • Muscle or body aches
    • Headache
    • New loss of taste or smell
    • Sore throat
    • Congestion or runny nose
    • Nausea or vomiting
    • Diarrhea

    This list is not comprehensive; please refer to the CDC’s website for the complete list of symptoms.

  • Face Coverings and Testing Expectations

    With the health, safety and well-being of the WPI community top-of-mind, and in accordance with public health guidelines, WPI is requiring employees to follow safety protocols, including practicing social distancing and wearing face coverings. You are not required to wear a cloth face covering if you are sitting alone in a private office or residence, or if you have a disability accommodation from WPI because of a medical condition or another reason that would make wearing one unsafe. Continued failure to follow the guidelines could be deemed a performance issue. Missing three consecutive scheduled COVID-19 tests will result in the loss of campus access. 

  • Building Access

    As the campus begins to reopen, there may be different building entrance processes. Read about campus operations including building access.