It’s not just the academics that make WPI a special place. Events outside the classroom are an important part of campus life and a student’s overall college experience, offering opportunities to learn more, engage more and build a sense of belonging at WPI. This year we continue to promote and support events in a reimagined way. From virtual experiences to small group gatherings to a mix of both, we are thinking creatively with a focus on our community needs guided by the health and safety of all.
What You Need to Know Now
- The WPI events office has developed a COVID Reference Guide for plans and protocols including attendance maximums, physical distancing and face covering-wearing.
- All events should strongly consider being reimagined as a virtual experience.
- Events through C-term will be limited in keeping with local, state and federal guidelines.
- All large-scale events will be reimagined in a virtual setting.
- Small group events may be offered in-person following all state and WPI guidelines. Virtual events are strongly suggested.
- External events including external visitors will not be allowed on campus through C-term.
- Changing Massachusetts guidance may occur at any time and may affect your event.
- Large events that normally attract large numbers of guests to WPI will not be held on campus at this point, and will instead look to utilize virtual technologies.
- Events will be evaluated and limited according to state guidance. All attendees must adhere to WPI’s strict health and safety protocols. Maximum attendance numbers may change if the state guidelines change.
- If hosting an event on campus, responsibilities include creating and maintaining a registration roster for every event to track attendance, providing approved hand sanitizer (60% or more alcohol content) to guests, and being present at the event to assist with onsite social distancing monitoring. Services may also be restricted or limited. Rental furniture and external food vendors are prohibited. Chartwells must be used for catering and audio/visual equipment can be arranged through the Academic Technology Center (ATC).
Club Sports and Intramurals
The Department of Physical Education, Recreation and Athletics and Student Activities Office works on a case by case basis with club sport leaders to discuss possible adjustments to meet social distancing and safety practices, where possible. Intramural activities are being offered remotely in the fall. Learn more about Athletics.
Use of Event Spaces
- All locations, including conference rooms, have reduced capacities and de-densified seating.
- The Rubin Campus Center and other common area gathering spaces may have limitations subject to public health orders.
- Some event spaces may be repurposed for academic use.
- Additional time will be planned between events in the same location to ensure sufficient enhanced cleaning between events.
External Group Events
External events, such as conferences, competitions, and performances, are not allowed on campus this fall. No external visitors are allowed at any event.
External Visitor Policy for Events
No external guests are allowed. External speaker/performer are limited to one (1) per event and must be pre-approved.
Additional adjustments to our operations may be needed based on updated guidance and public health trends. We recommend you check back regularly for the latest updates.