Event Reservation Request

Please use this form to reserve a facility and to request services for your upcoming event. Only those rooms and facilities booked by the Events Office are available to be reserved using this form. To reserve a classroom, please call Chuck Kornik at x5457 or e-mail cjkornik@wpi.edu. To reserve athletic facilties, please call Jason Steele at x6133 or e-mail jsteele@wpi.edu. Other facilities, such as departmental conference rooms and laboratories, can be booked through individual department offices.

Note that your reservations are not final until confirmed by the Events Office, either via telephone or e-mail.

Note

Two Weeks' Notice Required

If this request is less than two weeks prior to the event you must call the Events Office at +1-508-831-5613 or visit us in the Campus Center.

Fields marked with an asterisk (*) are required.

1. Contact Information for This Event
* Name:
* E-mail:
* Phone:
Department:
Mailing Address: (off-campus only)
Account Number:
2. Event Information
* Date of Event (mm/dd/yyyy):
* Name of Event:
Type of Event:

For the Start and End time please use the hh:mm format followed by a.m. or p.m. Use the standard 12 hour format and round to the nearest quarter of an hour (00, 15, 30, 45) for the minutes.

Start Time:
End Time:
* Expected Attendance:
3. Location Requests
If you already have a room reserved, please skip this section.
First Choice:
Second Choice:
Room Only: Check this box if you just need a room, and no other services. (Then, scroll to the bottom of the page and submit the form.)
4. Plant Services Requests

(Note that charges may apply to custodial support, as well as rental of tables, etc.)

Registration/Greeting Tables Needed: Yes
No
If yes, number:
Materials Needed: Tables
Chairs
Pipe Drape
Flip Chart & Markers
Easel & Markers
Podium
Podium with Microphone
Staging with Skirting
Room Set-up:

See samples (This will open a new window)

Other:
5. Catering Service Requests

(Need help? The online catering guide will open in a new window.)

Type of Service:
Note: You will still need to make your actual selections below. 		Breakfast
Lunch
Dinner
Reception
Break/Snack
Start Time:
(Using the same format as section 2)
Style of Service: Buffet
Served
Tablecloths: Yes
No
Cloth & Skirting: Food Table
Registration Table
Other:
If Other:
Service Ware:
Catering Guide Selections:

(for Catering Guide Selections please be specific & refer to the online catering guide)

Pre-reserved Location:
If you have a room already reserved, please enter it here
Other:
6. Audio/Visual Requests

(Please note that there are charges involved for certain types of A/V requests.)

Equipment: LCD Data/Video Projector
Laptop PC
Internet/Web Connection
Overhead Projector
VHS VCR
Other:
For audio/sound requirements, please contact the ATC directly at atc@wpi.edu or call 508-831-6772.
7. Comments, Questions, Submit Request
Additional Comments, Questions, Requests:
 
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Last modified: May 17, 2007 09:44:37