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myWPI Policy Definitions


The information on this page applies to all instructors, students, staff, and others who use the myWPI system for academic coursework.


myWPI Course Site User Roles

All courses with a CRN in Banner automatically have myWPI sites created for them. Sites for projects categorized as 'IQP', 'MQP', 'PQP', 'ISP', 'SUFF', 'ISG', 'THES', 'DR', 'PHD' in Banner are not automatically created though they can be requested by filling out the myWPI Course/Organization Request Form.

TA's, Graders, Course Builders, or Co-Instructors can be specified on the myWPI Course/Organization Request Form. Additionally, access can be given to a faculty associate, peer-learning assistant, reference librarian or other course staff that serve similar roles. To do this, an e-mail from the Instructor of Record is required. The e-mail should be sent to the myWPI help team at myhelp@wpi.edu with the name and WPI e-mail address of the person(s) that needs to be added, what level of access they need, and the course number they need access to.

The following table summarizes the course site access levels and privileges:

Course Role Privileges
Instructor The Instructor role has the highest level of privilege within a course site; users in this role are able to control all aspects of the course through the course Control Panel. For a co-instructor to have full Instructor privileges, and to be listed as an Instructor in myWPI, he or she must be listed as the Instructor of Record in Banner. This must be done through the Office of the Registrar.

Instructors may access a course site that is unavailable to students.
Teacher's Assistant User is able to control nearly all aspects of the course through the Course Control Panel, except for Course Cartridge Import features. Additionally, users in this role cannot request that additional course access be granted to users outside of the official Banner enrollment. Even if the course is unavailable to students, teaching assistants still have access to the course.
Course Builder User is able to add content to the course through the Content areas, access Course Tools, and create Tests, Surveys and Question Pools from the Course Control Panel. Course Builders can see all of the Control Panel except for the Grade Center, Course Statistics and Course Cartridge Import features. This role is appropriate for a user to manage the course without having access to student grades. A course builder can still access the course if the course is unavailable to students.
Grader User is able to access all areas under Assessments (i.e. Quizzes, Surveys, Grade Center). Graders can also access Announcements, Course Calendar, Collaboration (Virtual Classroom/Chat) and other tools that have been set up as graded. A grader assists the instructor in the creation, management, delivery, and grading of items, such as tests and discussion board posts. A grader also assists the instructor with managing the Grade Center. A grader cannot access a course if it is unavailable to students.
Student User is able to access all Course Content, Assessments, Communication Areas, and Tools that are available to students. A student can only see his or her own grades in the online Grade Center. Students have no Control Panel access.
Guest Guests have no access to the Control Panel. Areas within the course are made available to guests, but typically they can only view course materials and do not have access to tests and assessments, or have permission to post on discussion boards.

For projects categorized in Banner as 'IQP', 'MQP', 'PQP', 'ISP', 'SUFF', 'ISG', 'THES', 'DR', or 'PHD,' project team members are generally enrolled in sites with TA-level privleges. Project Advisors are given the Instructor role. Please note, myWPI sites are not automatically created for projects. A project site can be requested by filling out this form.

Organization Site (e.g. committees, workgroups, student organizations) role privileges are similar to courses but the role names are 'Leader,' 'Assistant,' 'Builder,' and 'Participant.'



Definition of a myWPI Course Site

Each term, including summer, a course "site" will be created for every CRN in the current semester. For example, prior to the beginning of Fall term, sites will exist for A-term, B-term, and the Fall semester. Faculty may begin working with their course sites as soon as they are created and appear in their list of "My Courses".

myWPI course sites are defined in the system using the ID associated with the course from the catalog and Banner.

For example:

Department (DEPT) Course Catalog Number (CAT) Section (SEC) Term Offered (TERM) Course Title
ES 2001 C01 C-term 2014 Intro to Material Science

When a CRN is associated with a course in Banner, a myWPI site is automatically created during the hourly snapshot process using DEPTCAT-TERM-SEC. In the example above, the resulting myWPI course site ID would be: ES2001-C14-C01. For courses where there are multiple sections taught by a single instructor, myWPI sectional sites can be merged into one MASTER course site.

For example:

Department (DEPT) Course Catalog Number (CAT) Section (SEC) Term Offered (TERM) Course Title
PH 1110 C01 C-term 2014 General Physics-Mechanics
PH 1110 C02 C-term 2014 General Physics-Mechanics
PH 1110 C03 C-term 2014 General Physics-Mechanics
PH 1110 C04 C-term 2014 General Physics-Mechanics
PH 1110 C05 C-term 2014 General Physics-Mechanics

In the above example, sections C01-C05 can be merged into one MASTER myWPI site and the resulting course site ID would be: PH1110-C14-MASTER.

For courses where there are multiple instructors teaching two different lectures, instructor initials would also be associated with the course ID, or DEPTCAT-TERM--INT-MASTER

For example:

Department (DEPT) Course Catalog Number (CAT) Section (SEC) Instructor (INT) Term Offered (TERM) Course Title
PH 1110 C01 Instructor, John C-term 2014 General Physics-Mechanics
PH 1110 C02 Instructor, John C-term 2014 General Physics-Mechanics
PH 1110 C03 Instructor, John C-term 2014 General Physics-Mechanics
PH 1110 C04 Instructor, John C-term 2014 General Physics-Mechanics
PH 1110 C05 Instructor, John C-term 2014 General Physics-Mechanics
PH 1110 C06 Instructor, Susan C-term 2014 General Physics-Mechanics
PH 1110 C07 Instructor, Susan C-term 2014 General Physics-Mechanics
PH 1110 C08 Instructor, Susan C-term 2014 General Physics-Mechanics
PH 1110 C09 Instructor, Susan C-term 2014 General Physics-Mechanics
PH 1110 C10 Instructor, Susan C-term 2014 General Physics-Mechanics

The resulting MASTER course site ID for sections C01-C05 would be PH1110-C14-JI-MASTER and sections C06-C10 would be PH1110-C14-SI-MASTER. Enrollments for each of the corresponding sections would be populated into the appropriate MASTER course site.

Course Site States

myWPI course sites exist in one of four states within the system:

Status Description
Active Courses which are currently being taught are available to faculty and students.
Unavailable Courses which are available in myWPI to faculty but are not available to students. Course sites are populated with enrolled students as soon as they are created, but the sites are unavailable by default. Therefore, course instructors and other site maintainers (like a TA or Course Builder) are able to work on the site before the students can access it. For example, if an instructor is using a course that is copied from a previous term, he or she can update the syllabus and other content before students access the site. When the site is ready, it can be made available to students by the instructor. This option allows more control to faculty over their course content.
Archived

Courses that have been automatically archived by the system and removed from availability to faculty and enrolled users. After the course ends (usually the end of the term), the myWPI course site remains available for 21 calendar days following the course end date in Banner. After this time, courses are archived in the system for five years and the content can be recycled for subsequent terms or semesters, if desired. Archived courses can be reinstated upon request to myhelp@wpi.edu.

Project sites are archived following the completion date indicated on the myWPI Course/Organization Request Form.

Deleted Course sites that have previously existed within the system but have been permanently removed are considered deleted. The managing unit no longer maintains an archived copy for restoration. State exists for courses after 5 years from the term in which the course was last taught. For example: a course with taught in C-term 2013 will be permanently deleted from the system after C-term 2018 and no archived copies of the course will be available on the server. If an instructor would like to have access to a packaged export (.ZIP file) of course sites older than 5 years, they should send their requests to myhelp@wpi.edu.
Maintained by itweb@wpi.edu
Last modified: Sep 02, 2014, 14:47 EDT
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