Workday

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Workday is an innovative, cloud-based platform for the modern and mobile workforce. It was developed as the first higher-education based human resource and financial management solution in the cloud, and it has expanded to include student functionality. Over the next three years, Workday will replace Banner, which runs many of our human resources, payroll, finance, grant, and student system processes.

Note: You will find FAQs, job aids (cheat sheets), and videos in the WPI Portal. See Training Materials > Workday. See also the Workday Student page for implementation updates and ways to be involved in the project.

Why Workday?

Workday offers new and improved features and processes, including access to information from computers, tablets, and smart phones.
It allows us to move away from manual paper-based processes to automated online processes to help with growth and innovation.
It provides employees with the information they need to be effective and efficient.
It helps change culture so we can continue to innovate and achieve our strategic goals.
It allows WPI to leverage modern technology incorporating best practices.
It allows for more streamlined security measures and help WPI protect critical information.
It is an enabling system that supports teaching, learning, and administration.

Workday Guiding Principles for Success

Embrace Best Practices

As WPI makes the shift from Banner to Workday, we seek to implement business processes as delivered, unless there are significant and compelling reasons to do otherwise.
We streamline and simplify workflows wherever possible and design business processes with consistency and standardization in mind.
We also build business processes with accountability in mind -- with appropriate controls and approvals for each process.

Enable Data-Driven Decision Making at Every Level of the Institution

Workday provides individuals with access to the consistent information, metrics, and reports they need to fulfill their responsibilities and reach their goals at WPI.

Work Toward Consensus Through Inclusion & Engagement

We are committed to making information about the project available to the WPI community via open lines of communication and dialogue, including a project website and periodic updates.
We invite members of the community to make suggestions about the project, share their ideas, and also share their concerns. We take the needs of the community seriously, and we consider all suggestions and comments. To make a suggestion, email workday@wpi.edu.

Prepare WPI for Future Growth and Success

The implementation of Workday is transforming the end-to-end processes that support student, faculty, and staff experiences. These changes to the way we do business will establish the technological platform that allows for continued growth and achievement of strategic priorities for many years to come.

What's Changing with Workday?

Human Resources, Payroll and Finance

Faculty, staff, and student workers submit their own expense reports for reimbursement in Workday (students not employed by WPI will continue to use a paper form). We know this is a new process that affects almost everyone on campus, so there is a lot of ongoing support and training. WPI P-card expense information is automatically available for expense reporting in Workday.
Students and hourly employees enter time in Workday. Managers or Time Keepers (Administrative Assistants) approve.
Staff submit time off requests (e.g., vacation, bereavement, personal, other) in Workday; managers approve.
Pay dates for hourly employees shifted to Fridays.
Recruiting and hiring and onboarding of new employees occurs in Workday.
Budget managers can view financial transactions as soon as they are approved.
Daily grant fund balances are available directly to the PI.
Initiators of tasks can view the progress history of tasks.

Student

Students will build schedules and register for classes.
Students will view and pay bills.
Students will view their academic records.
Faculty will see class rosters.
Faculty will submit grades.
Advisors will view academic records of students.