Program Policies

The WPI Pre-Collegiate Outreach Programs strives to provide a safe, secure, educational and fun environment for our summer programs participants. In order to achieve this, we ask that all parents, guardians and participants acknowledge the policies below:

Disclaimer

For Registration-Based Programs

Registration for programs that do not require an application is offered on a first come/first served basis. Both registration and payment are required for the participant to be enrolled in these programs. All courses and programs are subject to change without prior notice. Grades indicate the grade that the student will enter in the Fall of the next school year. Programs include lunch, materials, a t-shirt or drawstring bag, and admission/transportation to field trips unless specifically noted otherwise.

For Application-Based Programs

These programs require the interested party to submit an application, and in some cases, other documentation. Submission of an application does not represent acceptance. Participants will be notified of their status of acceptance. Registration and documentation are required for the participant to be considered for enrollment in these programs. All courses and programs are subject to change without prior notice. Grades indicate the grade that the student will enter in the Fall of the next school year. Programs include meals, materials, a t-shirt or drawstring bag, and admission/transportation to field trips unless specifically noted otherwise. Courses are taught by WPI faculty members, graduate students, and professional educators.

Code of Conduct

As a condition of participation in our programs, all registrants and their parents/guardians agree to abide by the terms of our Summer Programs Participant Agreement and Code of Conduct (PDF).

Refund Policy

Our refund policy is as follows:

  • Requests for program transfers, changes or cancelations must be communicated in writing to the Office of Pre-collegiate Outreach Programs at pop@wpi.edu, and cannot be made via the online registration system.
  • Application fees are non-refundable.
  • There is no charge to transfer a registration to a new program, space permitting (other than any difference in program fees).
  • Students may withdraw from a program up until June 15 for a refund, minus a $50 cancellation fee.   No refunds will be processed after June 15.
  • Late withdrawal due to injury or illness will be considered on a case-by-case basis, and will require a note from a physician – if a refund is granted, it may not be processed until programs are over.
  • No refund or reduction in program fees will be made for a student who arrives to the program late, leaves the program early, or is dismissed from the program due to violation of the program guidelines.  

Absences, Late Arrivals, and Early Dismissal

In the event that your child will be absent from, or will arrive late to, an academic day program, please contact the Office of Pre-collegiate Outreach Programs at 508-831-4900 to notify us.  If you need to make arrangements for an early dismissal, please speak with our staff at the morning check-in so that we can make arrangements for you.  Please note that we do not staff the Boynton lot drop-off and pick-up location all day, so all late arrivals must report to directly to the Bartlett Center to be met by a Summer Programs staff member.  All early dismissals (up until 3 pm) will also be escorted to the Bartlett Center by staff member to be picked up by a parent, guardian, or other authorized adult.  After 3 pm, we cannot accommodate a special pick-up, and you must plan to pick your child up at the regularly scheduled location and time. 

In the event that your child will be absent, arriving late, or leaving early from a sports camp, please contact the Athletics Office at 508-831-5243 to make arrangements directly with the Athletics department and  coaching staff.