The WPI Pre-Collegiate Outreach Programs strives to provide a safe, secure, educational and fun environment for our summer programs participants. In order to achieve this, we ask that all parents, guardians and participants acknowledge the policies below:

Code of Conduct

As a condition of participation in our programs, all registrants and their parents/guardians agree to abide by the terms of the 2019-2020 Participant Code of Conduct.

 

Gender Identity Policy

WPI is committed to fostering a safe and inclusive living and learning community for all participants.  With regard to gender identity, our policy is to house participants based on the gender they identify with and in the manner, which is most comfortable for them. 

To accomplish this, the following applies:

  • We encourage participants to complete all application materials indicating the gender that aligns with their current gender identity. 
  • We use preferred names and gender pronouns on all program materials. (i.e. Official nametag, WPI ID Card, Class roster, etc.)
  • We house all participants on residence hall floors according to their gender identity in single rooms or triple rooms depending on their preference and roommate availability.  (Please note: Participants over the age of 14 may identify their gender preference without guardian permission.  All others must have permission of guardians to be housed according to a gender other than their gender assigned at birth.)
  • Every residence hall floor will have one single gender restroom/shower facility and one gender inclusive restroom/shower facility.  All participants should use the restroom of their choice.

 

Minors on Campus Policy

WPI has a Minors on Campus Policy that the Office of Pre-collegiate Outreach Programs follows. This policy is to ensure the safety of all participants involved in our programs.

 

Program Attendance

In the situation that your child will be absent, late arrivals, or early dismissals, please contact the Office of Pre-collegiate Outreach Programs at 508-831-4900 or pop@wpi.edu.  Please note that we do not staff drop-off and pick-up location all day, so all late arrivals and early dismissals must report to directly to the Bartlett Center (60 Institute Road) to be met by a staff member.  All early dismissals (up until 3 pm) will also be escorted to the Bartlett Center by staff member to be picked up by a parent, guardian, or other authorized adult.  After 3 pm, we cannot accommodate a special pick-up, and you must plan to pick your child up at the regularly scheduled location and time. 

 

Program Enrollment

For Registration-Based Programs

Registration for programs that do not require an application is offered on a first come/first served basis. Both registration and payment are required for the participant to be enrolled in these programs. All courses and programs are subject to change without prior notice. Grades indicate the grade that the student will enter in the Fall of the next school year. Programs include lunch, materials, a t-shirt or drawstring bag, and admission/transportation to field trips unless specifically noted otherwise.

For Application-Based Programs

These programs require the interested party to submit an application, and in some cases, other documentation. Submission of an application does not represent acceptance. Participants will be notified of their status of acceptance. Registration and documentation are required for the participant to be considered for enrollment in these programs. All courses and programs are subject to change without prior notice. Grades indicate the grade that the student will enter in the Fall of the next school year. Programs include meals, materials, a t-shirt or drawstring bag, and admission/transportation to field trips unless specifically noted otherwise. Courses are taught by WPI faculty members, graduate students, and professional educators.

 

Refund Policy

Our refund policy is as follows:

  • Requests for program transfers, changes or cancelations must be communicated in writing to the Office of Pre-collegiate Outreach Programs at pop@wpi.edu, and cannot be made via the online registration system.
  • Programs and sessions canceled due to inclement weather are not rescheduled.
  • Application fees are non-refundable.
  • There is no charge to transfer a registration to a new program, space permitting (other than any difference in program fees).
  • Students may withdraw from a program up until June 1 for a refund, minus a $50 cancellation fee.   No refunds will be processed after June 1.
  • Late withdrawal due to injury or illness will be considered on a case-by-case basis, and will require a note from a physician – if a refund is granted, it may not be processed until programs are over.
  • No refund or reduction in program fees will be made for a student who arrives to the program late, leaves the program early, or is dismissed from the program due to violation of the program guidelines.