How It Works

The mission of the Office of Technology Transfer is to help WPI inventors to achieve the maximum potential for commercial success and to accelerate the transfer of WPI discoveries from the lab to the market for the benefit of society on a local, national, and global level.

Office Location: Gateway II, Rooms 1303 & 1304
Phone: 508-831-4907

Flow Chart

Disclosure, Licensing, & Patenting

The disclosure process begins with the inventors contacting the OTC for an informal review of the circumstances and subject matter of the invention. It is important to contact the OTC as early as possible after an invention is made and before it is described outside the group of inventors, as there may be substantial consequences in public disclosure for the legal rights involved.

If a determination is made that the invention may be patentable, the OTC will request the inventor to submit the WPI Invention Disclosure Form (Word) and to complete (often with OTC assistance) any other necessary initial disclosures that may be required, e.g. notification of joint institutional partners or sponsors with rights in the invention.

A carefully completed WPI Invention Disclosure Form allows the OTC to begin an effective evaluation of the invention's potential value as an intellectual property asset of the university and to initiate the patenting process if indicated. If the university does proceed, the OTC will maintain dialogue with the inventor and a patent attorney to develop a patent application. Patent issuance can take anywhere from 18-26 months, during which time the OTC will initiate marketing efforts typically in coordination with other university centers and institutes to commercialize the invention.

Various commercialization paths may be pursued, but all involve some type of licensing of patent rights. Licensing technologies is a challenging step in the process of technology transfer. Inventors are highly encouraged to build relevant industry networks, publish articles about the technology, and attend conferences and tradeshows to promote the technology. Remember—disclose to OTC first.

Ownership Rights

Establishing rights to intellectual property (IP)—such as inventions and copyrights, data, formulae, computer software specifications, processes, patents, or other technical or product information—is important to both the University and the inventor(s), regardless of whether the inventor is a faculty member, staff member, or student. The WPI Intellectual Property Policy was developed for the purpose of setting forth rights and obligations of the University and its employees when IP is created.

The University's ownership rights to the IP it creates or reduces to practice under federal funding is protected by law under most federally sponsored agreements. The government usually maintains a non-exclusive, royalty-free license for government purposes. However, the ownership and commercial rights to inventions developed under external, non-federal sponsorship are negotiated as part of the sponsorship agreement.

While the circumstances vary widely, in most cases the university retains ownership of the IP it develops with the sponsor, retaining an option to a commercial license for inventions developed. Responsibility for IP protection expenses are usually a significant aspect of the sponsorship agreement negotiations on commercial rights.

At a minimum, the University will insist on maintaining the ability to use the IP for internal research and educational purposes. The University and the inventors also retain financial interest in any financial consideration received as a result of licensing (including royalties).

Student Inventions

Students are encouraged to be a part of this process, and the IP Policy was re-written in 2016 to facilitate and encourage student innovation. The grid and FAQ below was written by students and tested with students to make sure they understand what their rights are for their innovations.  WPI would like to be totally flexible so that a student never feels that WPI is hindering their ability to exert their freedom to innovate.

It is really simple: you invent something all on your own, it is yours.  You work on something as part of a course and you use significant WPI resources, it still can be your own.  We ask that you disclose so that we can help you with protecting your idea and suggest resources to help you move the idea forward.  You can choose to own 100% of the invention, even if you used significant WPI resources (as long as the invention wasn’t funded by a grant or with a faculty member). We can direct you to IP attorneys, most of which are WPI graduates, who can help keep the initial patent costs down.  The main point is to stay in touch so WPI can help you achieve the maximum ability for success.

FAQ For Students

What is intellectual property at WPI?

At WPI, Intellectual property (IP) refers to any idea or invention you have created that has the potential to become a patent, trademark, copyright, or trade secret.

What is “significant use” of WPI resources?

Here is the definition from the WPI IP Policy:

Generally, an invention, software, or other copyrightable material, will not be considered to have been developed using WPI funds or facilities if:

  • only a minimal amount of unrestricted funds has been used; and
  • the Intellectual Property has been developed outside of the assigned area of research of the inventor(s)/author(s) under a research assistantship or sponsored project; and
  • only a minimal amount of time has been spent using significant WPI facilities or only insignificant facilities and equipment have been utilized (note: use of office, library, machine shop facilities, and of traditional desktop personal computers are examples of facilities and equipment that are not considered significant); and
  • the development has been made on the personal, unpaid time of the inventor(s)/author.

Using the Gordon Library , the WPI Innovation Studio, or other study locations for your personal intellectual property is not considered significant use.  WPI would still like to hear from you and assist you with your entrepreneurial efforts.

What counts as Intellectual Property for me as a WPI student?

If you created an invention on your personal time at WPI, through IQP or MQP, for a class project, or for a professor, then you have created a piece of intellectual property.

How do I protect my idea or invention?

Contact OTC and we can review with you the process of protecting your idea or invention and advise you on the best pathway to pursue depending on your situation.

What if my idea or invention is independent of WPI

If you created your invention on your own and you filed for patent protection on your own, OTC can still help by directing you to resources at WPI to further your invention and also lend guidance on licensing or marketing your invention.

What if I created my idea or invention independent of WPI but I want WPI to cover the patent application costs?

You have the option of requesting to being treated as a WPI faculty member where WPI will evaluate your idea and potentially cover your patent expenses and the profits will be split 50/50.

What if I created my idea or invention using significant resources without a faculty member and want to pursue it on my own?

If you believe you have an idea or invention which may be patentable, and there are no faculty co-inventors, contact OTC to discuss your situation.  Once you have determined the final inventors on your Innovation and there are no faculty inventors, and no external obligations to a corporate sponsor or governent funding agency, you may disclose your invention to OTC  and confirm that the idea or invention is yours. Assuming you pursue filing a patent application, the IP will be yours. OTC can assist in guiding you through the translational process as needed. 

What if I created my idea or invention with a WPI faculty member?

If a faculty member is a co-inventor on your invention, you will be treated as a faculty member where WPI will cover your patent expenses and work to market, license and / or commercialization your invention (you can be involved in this process). Any profits from the licensing or commercialization of your invention will be split 50/50 between the inventors and WPI.

What if I want to collaborate with a company on my idea or invention?

If you already have an invention or patent application that was filed through WPI and you would like to work with or discuss your invention with a company (for collaborating, applying for grants, licensing, etc.), OTC can provide you with a nondisclosure agreement to allow you and the company to work with one another on the invention.