ISRP Process
The Interdisciplinary and Global Studies Division (IGSD) collaborates with:
- Faculty leading off-campus residential projects
- Student organizations traveling internationally
- Athletic teams traveling internationally
to support travel through the Individually-Sponsored Residential Project (ISRP) process. ISRPs are subject to an approval process through the IGSD that includes routine planning and risk management protocols employed for the Global Projects Program.
Step One:
WPI advisor sends a letter of intent to the IGSD, Attn: Candace Ruta. A copy of the letter will be forwarded to the following:
- For IQP Projects – Dean of IGSD
- For MQP Projects, Humanities Projects, student organizations or other academic-related travel – Dean of Undergraduate Studies
- For Graduate Student Travel - Dean of Graduate Studies
- For Athletic Team Travel - Director of Physical Education, Recreation, and Athletics
The letter should describe the scope of the anticipated travel including, where it will happen, how many students will participate and the term or dates that the students will be off-campus.
Step Two:
WPI advisor submits a completed WPI International Travel Risk Management Plan (PDF)
Step Three:
WPI advisor submits a completed Off Campus Accommodations Assessment. As assessment will need to be submitted for all housing locations, including weekend trips or excursions.
Step Four:
Students who are currently on academic warning may apply to the ISRP and may be granted provisional placement in the program. Students who receive provisional placement will undergo a review of their academic record at the next academic review period. Students who are back in good academic standing will be permitted placement in the ISRP, and students who are on academic probation will no longer be eligible to participate. Students on academic probation remain ineligible to apply to the ISRP. Upon review of academic and judicial records for each student the IGSD will inform the advisor of students who may be disqualified due to poor academic performance or who will require a meeting due to their judicial history at WPI. Please see the Policy on Student Judicial Review (PDF). If you have not already selected students for your ISRP, IGSD can make recommendations regarding your selection process.
At the completion of step 4 WPI's risk managers will review the information provided and make a recommendation to the appropriate Dean who will make a final decision to approve or disapprove the activity.
Step Five:
Student participant(s) complete all forms though the Global Portal and attend all orientations.
Activities that do not fulfill the conditions of this protocol by providing the required information at the time specified will not be eligible for University approval.
The information requested through this process is necessary for prudent risk management. Taking the time to collect it carefully and completely will protect everyone in the WPI community, including faculty who are responsible for the projects, and the students who will participate in them. The ISRP must have final university approval before students are admitted to the program.
Deadline for Completion of Step One and Step Two
| Projects in E&A Terms | Projects in B Term | Projects in C Term | Projects in D Term | |
| Step One: Letter of intent | December 5 | February 5 | July 15 | September 15 |
| Step Two/Three: Risk Management Plan | December 15 | February 15 | July 25 | September 25 |
While these deadlines are firm to allow for appropriate pre-departure preparation, we encourage the WPI advisor to complete these steps as early as possible.
