Microsoft365 Storage Management Progress and Next Steps

Department(s):

Information Technology Services

This message was emailed to employes and students on February 6, 2026.

Microsoft365 Storage Management – Community Update February 2026

TLDR: Student quota set following C Term; Manage SharePoint, Teams data; Over quota accounts need action; Employee quota set during term breaks; Potpourri auto-delete.

 

Dear WPI Students, Staff, and Faculty,

 

Thank you for the work you have done to ensure data is stored appropriately and reduce our Microsoft data storage from 410 TB to under 285 TB! The Microsoft365 Storage Management project goal of 250 TB or less can be reached with continued efforts by Information Technology Services (ITS) and each member of the community.

 

  1. Student Quota Changes: Following C Term, storage limits will be set on student accounts where an exception has not been approved. If you are unable to operate within the new quota of 15 GB for Outlook email and 15 GB for OneDrive data, contact ITS so that we can assist with your academic storage needs.
  2. SharePoint and Teams Data: During the next few months, we will expand the focus to include files in Microsoft SharePoint and Teams sites. There will be a SharePoint and Teams Training (Zoom) on February 25 and guidance on SharePoint and Teams will be provided for addressing data sensitivity and retention, removing duplication, and assessing usage.
  3. Over Quota: ITS continues to send reminders to accounts that are over quota for email and/or OneDrive. We remain steadfast in our goal not to disrupt your collaboration and work, and will continue to support your storage needs. Please take time to manage your storage using the resources below. Even if you cannot reduce as low as the new limits at this time, addressing duplicates, previous versions, and unneeded images can result in significant reduction. Personal items must be removed. Join your colleagues who have already helped save tens of thousands of dollars annually!
  4. Faculty, Staff, and Affiliate Quota Changes: During each term break, quota will be set for accounts operating below the new limits. They will receive a notification with information about maintaining storage.
  5. Potpourri: “Potpourri” employee mailing list messages older than 90 days will be subject to an auto-delete process beginning this month. Details and instructions have been sent to Potpourri.

 

Resources:

 

We appreciate your cooperation to close in on our goal!

 

Best, 

Vijay Menta, Vice President and Chief Information Officer 

LeeAnn LeClerc, Chief Information Security & Technology Officer