WPI Version of Workday Now Available!

DEPARTMENT(S): 
September 4, 2018

WPI faculty and staff now have access to a copy of WPI's version of Workday. The copy is called Workday (WPI5 - Training). It is a training version of WPI's real Workday so you can go in and practice daily work tasks, like submitting an expense report or purchasing a routine item. The purpose in releasing Workday (WPI5 - Training) to faculty and staff is so they can become familiar with the new platform.

Workday (WPI5 – Training) is a Test System

Please keep in mind that Workday (WPI5 - Training) is a test system, which means it is rough around the edges. Personal data may not be accurate in this version. Also Workday (WPI5 - Training) is only a practice system and whatever is done in Workday (WPI5 - Training) will not leave that system.

Workday (WPI5 - Training) is based on the information that was in Banner on May 31, 2018. So if you were hired after that date, then you will not have access to Workday (WPI5 - Training). If you are in this position, please find a colleague to partner with so you can look at Workday (WPI5 - Training).

Multi-Factor Authentication (MFA)

In order to keep WPI's data secure in Workday, there is a security feature called Multi-Factor Authentication (MFA). It is a 2-step process for logging in. First you log in on your laptop or desktop computer, then it asks for verification from a cell phone or landline.

There are 2 different paths for reaching the MFA page for Workday (WPI5 - Training). Some users are able to see the Workday icon in one path, but not the other. First try to get to the MFA screen through the portal path. If that doesn't work, then try the myapps path.

Use the New Portal (portal.wpi.edu)

  1. Go to https://portal.wpi.edu

  2. Login with your full WPI email address and your WPI password

  3. Click the red and white waffle icon in upper left corner

  4. Click the red words All apps.

  5. Scroll to very bottom of menu

  6. Click Workday (WPI5 - Training/WD31)

Use myapps.microsoft.com

  1. Go to https://myapps.microsoft.com.
  2. Login using your full WPI email address and your WPI password.
  3. If you're on your computer, click Yes to stay signed in. If you are on a public computer, click No for staying signed in.
  4. Scroll to the bottom of the page and click the icon Workday (WPI5 - Training).

Here are the directions for setting up Multi-Factor Authentication (MFA). In order to accommodate everyone's needs, we have 4 different options. Select the one that works best for you.

Change Authentication Preferences 

  1. Go to https://myapps.microsoft.com.
  2. Login using your full WPI email address and your WPI password.
  3. Click the Profile icon in upper right.
  4. From the dropdown menu, click Profile.
  5. Under Manage account, click Additional security verification.
  6. Add options or change the default option. Click Save when you're done.

Access Workday from an Off-Campus Location

If you want to access Workday (WPI5 - Training) from an off-campus location, then you need to set up a Virtual Private Network (VPN) on your device so it can safely access Workday. Here are instructions from IT Services on how to set up a VPN on your device.

In-Person Help

We will be having drop-in sessions at the following times this week to help people set up the Multi-Factor Authentication to get them into Workday (WPI5 - Training).

Thursday, 9/6 at 9:00am to 9:30am in Campus Center, Morgan (208)

  • Laptop and cell phone required

Thursday, 9/6 at 2:30pm to 3:00pm in Campus Center, Morgan (208)

  • Laptop and cell phone required

Friday, 9/7 at 1:30pm – 2:30pm in Library, Anderson B lab

  • Cell phone required

Questions

Please email questions to workday@wpi.edu.

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See wpi.edu/+transformation for FAQs, the training calendar, and documentation on Enterprise Transformation projects, including Workday. 

Join the etpcomm@wpi.edu mailing list to receive brief updates, including training opportunities and tips for using Workday. 

Contact us at workday@wpi.edu with your questions, comments, and concerns; we would love to hear from you. We would also be happy to visit your department, just drop us a line.