Suppliers

If products are not available from a preferred or current supplier, new U.S. based suppliers must complete a Supplier Registration through WPI’s online form. See Add New Supplier on the Knowledge Base for more information. 

Foreign Suppliers must complete a Foreign Supplier Registration Form (PDF) and attach the appropriate IRS form. Once you have the required documents for a foreign supplier, the next step is to “Create Supplier Request” in Workday. Upon approval, the new supplier will be available in Workday. 

If a purchase is subject to competitive bidding and the supplier is identified as a sole source supplier, additional documentation is required. See Bids/Quotations.

Suppliers interested in doing business with WPI should contact procurement at eproc@wpi.edu. Please include a summary or link outlining your products and/or services, contact information, and note all local and national purchasing cooperative agreements and affiliations.

WPI purchase orders are governed by the University's applicable standard terms and conditions which can be found. Here

The WPI procurement office is the only department authorized to negotiate and implement Master Agreements. These agreements are umbrella contracts related to purchases from a particular supplier and include pre-negotiated pricing, terms and conditions. Suppliers with Master Agreements are considered WPI preferred suppliers and provide the lowest price on most commonly purchased items.

There are WPI preferred suppliers with catalogs featured in Workday. All WPI buyers are strongly encouraged to use WPI preferred suppliers. Procurement encourages the purchase of environmentally friendly products and supplier diversity. WPI promotes local and regional small business participation, including women and minority-owned companies.

• WPI Preferred Suppliers (PDF)
• Preferred Suppliers on Group Purchasing Contracts (PDF)

Listed below is booking information for the Courtyard by Marriott Worcester and Hampton Inn & Suites by Hilton Worcester for WPI Direct / Non-Direct reservations.

To Book Direct WPI-Approved Reservations at either hotel under WPI’s Direct Bill Account, contact Linda Fogarty Linda.Fogarty@aimbridge.com or Olivia Jameson Olivia.Jameson@aimbridge.com 

$159 Rate, plus $15.00 a night parking

Include the following:
1.    Which hotel do you want the reservation to be for?
2.    What are the dates for the guest’s stay?
3.    What is the first and last name of the guest?
4.    What is the reason for the guest’s stay?
5.    What is the department affiliated with the reservation?
6.    What is the worktag number affiliated with the department?

To Book Non-Direct WPI Reservations at an 8% discount (when guests are paying on their own) use the following links:

• Courtyard by Marriott Worcester 72 Grove Street Worcester, MA 01605
• Hampton Inn & Suites by Hilton Worcester  65 Prescott Street, Worcester, MA 01605

Reservations can be cancelled for no charge until 48 hours prior to arrival. $15 per night parking.
 

Photographs of Hotel Rooms and Conference Spaces

Courtyard by Marriott Worcester Meeting Room and Banquet Facility Specification Sheet

Hampton Inn & Suites by Hilton Worcester Meeting Room and Banquet Facility Specification Sheet

Private limo/car service is only available when two or more WPI employees are included in the trip. Individual travelers should use Knight’s Limousine’s shared van service.

• AA Limousine (PDF)
• All Points Limousine (PDF)
• Joey's Limousine (PDF)
• Knights Limousine (PDF)
• Metrowest Limousine (PDF) 

Enterprise/National is WPI's preferred vehicle rental provider and should be used for business travel. For additional information refer to the Vehicle Rental Knowledge Article.