Procurement Services provides oversight and guidance for the purchase of goods and services at WPI. Our office develops purchasing policies for the Institute and monitors compliance. We also maintain information on discount pricing available through various contracts and agreements. Through our office, assistance is given to departments on supplier identification and selection, proposal review, and negotiation. We also manage the process for leasing of vehicles, printers, and copiers, and are responsible for Property Management.

Commonly Used Forms

Foreign Supplier Registration Form (PDF) – Foreign WPI suppliers must complete registration and the related IRS form.
WPI Terms & Conditions (PDF) - The Institute's official purchase order terms and conditions.

WPI Preferred Suppliers List

WPI Preferred Suppliers List (PDF)

WPI Preferred Local Hotel Agreements

WPI Preferred Local Hotel Agreements (PDF)

WPI Preferred Transportation Service Agreements

Private limo/car service is only available when two or more WPI employees are included in the trip. Individual travelers should use Knight’s Limousine’s shared van service.

AA Limousine (PDF) 

All Points Limousine (PDF) 

Joey's Limousine (PDF) 

Knights Limousine (PDF) 

Metrowest Limousine (PDF) 

FY24 Year End Deadlines

Deadline Action/Task Contact Ext
Fri, June 21 Last day for operating fund (110-FD) purchases (except for emergencies 6568
Fri, June 28 @ noon Last day for cash receipts 6437
Fri, June 28 Last day for FY24 Workday receiving 6568
Fri, June 28 Last day for submission for FY24 Internal Service Deliveries N/A
Tues, July 9 Last day for submission for FY24 expenses reports 5033
Tues, July 9 Last day for FY24 Customer Invoices creation 6091
Thur, July 11 FY24 Final Gift Feed 6716
Fri, July 12 Last day for journal entires/IDTs/Payroll:    
  Sponsored Programs 5422
  All Other N/A
Fri, July 12 All Supplier Invoice Requests, Expense Reports and Accounting Adjustments must be submitted and fully approved by all required approvers in Workday 5033
Wed, July 24 Final deadline for approving Journal Entries/IDTs/Payroll 6091
Thur, Aug 1 Departments can run final FY24 reports 5577