Withdrawal & Refund Policy

Tuition Insurance

Consider tuition insurance to supplement and strengthen our tuition charge adjustment schedule should you need to withdraw. We believe it’s important to offer an easy, affordable way to protect the investment your family has made in higher education. WPI has partnered with GradGuard to provide our families with tuition insurance. This coverage expands the scope of our refund policy by ensuring reimbursement for tuition, room and board and other fees for covered withdrawals at any time during the semester. Plans also include Student Life Assistance: a 24-hour emergency hotline that offers students and parents even greater peace of mind.

At WPI, we want the best for our students, and GradGuard is the world-leader in specialty insurance and assistance—helping over 200 million people protect their tuition payments, travel plans and more each year.

Visit GradGuard for a free quote and additional information.

REFUND POLICY - Did your Financial Aid or overpayment create a credit on your student account?

Financial Aid & Overpayments

  • Federal regulations prohibit WPI from holding federal loan proceeds and/or Title IV financial aid (i.e., Pell Grant) funds in excess of 14 days from the date of posting if the fund creates a credit on the student account. A request to hold the excess funds must be sent in writing to the Bursar’s Office (email is accepted). If you request funds to be held, they will be refunded at the close of the award year, at the end of the spring semester.
  • Financial aid refunds for students will not be processed until after the last day of the add/drop period of each term. 
  • Student refunds will be held for 14 days and then mailed to the home address on file. During the summer all refunds are mailed to the home address on file.
  • WPI reserves the right to hold a refund if the student is not registered for sufficient credits. WPI also reserves the right to hold funds if the student is in an overload status. 
  • WPI will not refund any credit balance from a wire payment(s) received by WPI through Flywire or directly to our bank, excess funds will be held for a future term, used for the purchase of a voluntary meal plan and or Goat Bucks or returned to the originator. If the student is not a current student and is not registered for any credits currently or for a future term funds will be returned to the originating bank account. WPI will also not refund wires that exceed the number of terms a student attends WPI, any late wires (after the student has graduated or departed WPI), all wires will be returned to the originating bank.
  • All students with a PLUS loan applied to their account, unless the parent releases the PLUS refund to the student, will receive the refund check made payable and mailed to the applicant of the loan.
  • Students enrolled in Payment Plans are not eligible for a refund unless all payments have been received by WPI and a credit is available on the student account.
  • Students with a pending outside scholarship or third party credit (such as an Embassy) are not eligible for a refund.
  • No refund will be processed under $10.00 unless requested.
  • Students must request a refund.
  • Set up direct deposit for faster refunds. 
WITHDRAWAL POLICY for Graduate Students

Graduate Withdrawal or WPI Leave of Absence (LOA) Tuition Adjustment Schedule for Fall and Spring Academic Periods

Official Withdrawal or LOA date is last date of attendance in your course term during: FEES ARE NON-REFUNDABLE AFTER WEEK 1 & 2 Tuition Adjustment % Student Responsibility %
Week 1 & 2  100% 0%
Week 3 80% 20%
Week 4 60% 40%
Week 5 40% 60%
Week 6 20% 80%
Week 7 0% 100%

 

WITHDRAWAL POLICY for Undergraduate Students Spring 2024

Undergraduate Withdrawal or WPI Leave of Absence Tuition, Housing and Board Adjustment Schedule for Spring 2024

TUITION ADJUSTMENT UPON WITHDRAWAL OR SUSPENSION FROM THE UNIVERSITY    
Schedule Tuition Adjustment % Student Responsibility %
Withdrawal after enrollment but prior to first day of classes of a semester - FEES ARE NON-REFUNDABLE AFTER BEGINNING OF ACADEMIC PERIOD 100% 0%
01/10/24 - 01/24/24 90% 10% 
01/25/24 - 01/31/24 80% 20% 
02/01/24 - 02/07/24 70% 30% 
02/08/24 - 02/15/24 60% 40% 
02/16/24 - 03/10/24 50% 50% 
03/11/24 - 03/15/24 40% 60%
03/16/24 - -03/22/24 20% 80%
03/23/24 and after 0% 100% 

To qualify for a tuition adjustment, students must submit a formal withdrawal application with the Office of the Registrar. The tuition adjustment date is the effective date of withdrawal recorded in the Office of Academic Advising Section on the application.

All housing/ dining withdrawal dates are determined by when the student returns their key and removes all belongings, students may have a different date of withdrawal from their tuition adjustment.

There is no tuition adjustment in the case of withdrawal from individual courses.

Students who have paid full tuition for eight semesters may be allowed to enroll as special (part-time) students on a per-course basis and be charged tuition accordingly. (Two summer terms enrolled as a full-time student may be counted as a semester.) Application forms for special student status are available at the Office of the Registrar. 

Please use this link for information pertaining to Financial Aid Upon Withdrawal/Suspension 

 

WITHDRAWAL POLICY for Undergraduate Students Fall 2023

Undergraduate Withdrawal or WPI Leave of Absence Tuition, Housing and Board Adjustment Schedule for Fall 2023

TUITION ADJUSTMENT UPON WITHDRAWAL OR SUSPENSION FROM THE UNIVERSITY    
Schedule Tuition Adjustment % Student Responsibility %
Withdrawal after enrollment but prior to first day of classes of a semester - FEES ARE NON-REFUNDABLE AFTER BEGINNING OF ACADEMIC PERIOD 100% 0%
08/24/23 - 09/07/23 90% 10% 
09/08/23 - 09/14/23 80% 20% 
09/15/23 - 09/21/23 70% 30% 
09/22/23 - 09/29/23 60% 40% 
09/30/23 - 10/22/23 50% 50% 
10/23/23 - 10/27/23 40% 60%
10/28/23 - 11/03/23 20% 80%
11/04/23 and after 0% 100% 

To qualify for a tuition adjustment, students must submit a formal withdrawal application with the Office of the Registrar. The tuition adjustment date is the effective date of withdrawal recorded in the Office of Academic Advising Section on the application.

All housing/ dining withdrawal dates are determined by when the student returns their key and removes all belongings, students may have a different date of withdrawal from their tuition adjustment.

There is no tuition adjustment in the case of withdrawal from individual courses.

Students who have paid full tuition for eight semesters may be allowed to enroll as special (part-time) students on a per-course basis and be charged tuition accordingly. (Two summer terms enrolled as a full-time student may be counted as a semester.) Application forms for special student status are available at the Office of the Registrar. 

Please use this link for information pertaining to Financial Aid Upon Withdrawal/Suspension 

 

Administrative Financial Withdrawal

Administrative Financial Withdrawal

At WPI, students may face challenges or undergo changes in their financial circumstances during their studies. In the event that a student is unable to meet their financial obligations, WPI has a policy in place to administratively withdraw the student for a semester or at the end of A or C term if necessary. This policy aims to prevent students from accumulating debt over multiple semesters.

If a student is administratively withdrawn due to a financial matter, they may seek readmission once their financial obligation has been fully paid. It is important to note that, after withdrawal, personal or electronic checks cannot be used as a method of payment for the outstanding obligation.

In cases where a student is administratively withdrawn at the end of A or C term, they will be charged 50% of the tuition. Additionally, if the student resides on campus, the room and meal plan charges will be adjusted according to the withdrawal policy.

Financial Readmission Process:

  1. Ensure that the outstanding balance is paid in full. If you no longer have WPI credentials, please contact the Bursar's Office for payment instructions.
  2. Complete the Application for Financial Readmission, which can be found below. Note the deadlines for application submission: July 20 for Fall Semester A Term, November 15 for Spring Semester C Term, and May 1 for Summer E Term. Please be aware that readmission is not available during B or D terms. If you have been separated from WPI for a semester or more, you will also need to apply for readmission through the Registrar's Office. Additional information can be found on the Registrar's Office page.
  3. Submit the Application for Financial Readmission, along with payment, to the Bursar's Office before the specified deadlines. If necessary, submit any required readmission forms to the Office of the Registrar.
  4. The term for which the student is seeking readmission must be paid in full, or substantial proof of how the semester will be paid in full must be provided. Any Financial Aid awards, including private loans, must be approved and certified by the Office of Financial Aid.
  5. Once the application for readmission is approved, the Bursar's Office will serve as the official point of communication with the Office of the Registrar. If the student fails to meet the deadline or the financial requirements, they may apply for readmission in a future semester. No readmissions will be granted after the deadline.

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Application for Financial Readmission (PDF)