Policies
WPI rules and regulations – along with federal, state, and local laws – must be observed for all events.
Please be aware that there will be no events on campus during the following WPI Holidays:
- Memorial Day Weekend (Saturday through Monday)
- Observed Juneteenth Holiday
- Observed 4th of July Holiday
- Thanksgiving Holiday (Wednesday at noon through Saturday)
- Winter Holiday Break (December/January Break closure)
Please also notice that events will be restricted to internal student events only with limited resource support during the following WPI Holidays:
- Labor Day
- Sunday following Thanksgiving
- Martin Luther King Jr. Day
- Patriots’ Day
Classroom Disclaimer: Reservations for events in academic classrooms are subject to change if reserved space is needed for academic scheduling. If your event is displaced for this reason, we will make every effort to find a new space.
University Policies
| Alcohol | Alcohol service on campus must follow strict rules including have a campus police detail present. |
Document
Document
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| WPI Campus Events Policy | All external speakers and performers must be approved prior to your event. |
Document
WPI-Campus-Events-Policy-Aug-2024.pdf (189.46 KB)
Document
External-Speaker-Checklist---Fillable.pdf (532.23 KB)
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| Conference Services Contract | An example of a contract for a conference hosted by an external client. | Program Services Contract (PDF) |
| Participation of Minors | Any event including minors will need to follow some additional protocols. | Participation of Minors in WPI Programming (PDF) |
| Potlucks | Potlucks are not allowed on campus. |
Document
Potluck Policy.pdf (60.13 KB)
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| Grilling | Grilling can take place in certain areas on campus following certain rules. |
Document
Policy-Grilling.pdf (201.98 KB)
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| Food Trucks | Food trucks should be limited to no more than two on the Quad whenever possible. | Food Trucks at WPI Events (PDF) |