Business Process Change: Absences

DEPARTMENT(S): 
July 21, 2018

One of the major changes from Banner to Workday is who has authority to approve tasks. In Banner, managers could allow people who report to them to act as their proxy, approving tasks on their behalf. Workday follows best practices in terms of authority, responsibility, and accountability, and only allows managers to delegate tasks to people at the same or higher level in organization as they are.  

We recognize this is a significant change that will change how work is done. Managers will use Workday to approve tasks – email notifications will be sent to alert you that you have something to approve in Workday. Emails will also be sent to remind students and staff to enter to time in Workday. 

Exempt and non-exempt employees (this does not include faculty) will enter time off in Workday, for example, vacation time, sick time, jury duty, etc. Only managers or delegated people at the same or higher level in the org chart can approve absence requests.  

Requests can be made well in the future (vacation planning, doctor’s appointments) or in the recent past (sick time). Absences can be corrected by the employee, then approved by the manager. Time-off balances are calculated in the future and are update after you take time off. 

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See wpi.edu/+transformation for FAQs, the training calendar, and documentation on Enterprise Transformation projects, including Workday. 

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Contact us at workday@wpi.edu with your questions, comments, and concerns; we would love to hear from you. We would also be happy to visit your department, just drop us a line.