Workday: Timesheet, Procurement/Payment, and Budget Updates

DEPARTMENT(S): 
October 3, 2018

Important Message about Timesheets

for Working Students, Hiring Managers & Administrative Assistants

WPI has migrated to Workday! 

If you are AN HOURLY EMPLOYEE OR WORKING STUDENT: 

  1. Go to portal.wpi.edu, click the Workday icon, click Time, enter your time for the period 9/23/18 – 10/6/18 in Workday. Time must be submitted by the end of the work week and approved by Monday, October 8 at 11am in order to be paid. See the Time Entry job aid.
  2. For any hours worked prior to Sept. 23, which have not yet been paid, you will need complete and submit a paper timesheet to payroll by Friday, October 5 at 5pm.
  3. You can enter time retroactively in Workday when necessary, but this should be a rare event.
  4. Federal work study students who are submitting community service hours -- we've got a job aid for that!

If you are a HIRING MANAGER OR ADMINISTRATIVE ASSISTANT:

Please keep in mind that student workers should be hired in Workday before they start working. We have sessions scheduled on the afternoons of Thursday, October 4 and Friday, October 5 especially for hiring student workers, including TAs/RAs. Please see the Training Calendar.

Updates and Reminders from Finance

  • Please add your office phone (see the Personal Information worklet) and enter the direct phone number vs. main line + extension. This number will be used when creating requisitions.
  • When you create a requisition, be sure to change the default address to your address. If you need to add a specific floor or room, use the Memo to Supplier field.
  • If you are paying an invoice, and there's not a PO involved, use Create Supplier Invoice Request -- it's quick and easy!
  • Operating budgets and grants are available with actuals – see the Available Balance Reports worklet if you have access to these budget reports.
  • If you get an email from Bank of America about approving your transaction, please ignore for now.
  • For expense report reimbursements, check Reimbursement Payment Type is what you'd like. If you don't have a Direct Deposit option, update your payment elections.

Please contact workday@wpi.edu with questions about submitting or approving time, or about financial tasks.