Expense Reports

Expense Reports are required to process expenditures made on a University PCard, or to seek reimbursement for out of pocket business expenses. For questions on obtaining a PCard, visit the Procurement site.

Employees create their own expense reports. Expense reports may also be submitted to reimburse prospective employees or students who are not workers using the Expense Report for Non-Worker task. 

Use a spend authorization to obtain approval prior to making purchase or travel arrangements for:

• External Sponsorship or Event Supplies on operating (110-FD) or designated (120-FD) funds OR
• $2,500 or more for travel, meetings or conferences on operating (110-FD) or designated (120-FD) funds OR
• Transaction $10,000 or more on PCard (Purchase requisition preferred.)

When expenses are processed, spend authorizations are linked to the expense report to verify preapproval.