Phone: 508-831-5359
Fax: 508-831-5789

Frequently Needed Information

The Student Experience

Sure, college may not be all fun and games, but they’re definitely an important part of it. With over 235+ clubs and organizations ranging from underwater hockey to LARPing, it’s only a matter of time before you find your niche—and a new hobby or three.

Finding Funding

General Purpose Equipment
  • Optical tables with vibration isolation
  • Opto-mechanical hardware and components
  • Fiber-based laser systems
  • Chemical storage
  • Fume hoods
  • A variety of optical sensors, detectors and instrumentation
Are there resources to help me write my proposal?

Adrian talks about some of the stylistic choices he made for his video, such as using slides and his color choices.  His research goal was to create a mathematical model that can predict the concentrations of mRNA and protein for an induced gene for Mycobacterium tuberculosis (Mtb), the bacteria that causes tuberculosis in humans.


Adrian Orszulak '22, Understanding the Link Between Gene Expression and Transcription Rate in Mycobacteria tuberculosis

Proposal Preparation and Submission

I had a fastlane user ID from my old institution, can I use that again? If so, how do I affiliate myself with WPI in fastlane?

Yes, you should only have one fastlane/research.gov ID. The new account management system supports you having multiple organizational affiliations. You can request a role at WPI by using the “Add a New Role” function. See here for details.

How do I know who my OSP contact is for the NOI I just sent in?

Please see your contact by department here.  You will also receive an email directly from the assigned preaward team member within 48hrs. 

Intentional Design Studio

The Intentional Design Studio (IDeaS) brings together artists and developers to work on innovative projects. Students and professionals alike work together using the newest hardware and software technologies in AR, VR, Mobile App Development, and simulation design. Here you can complete projects in medical imaging, architectural engineering, educational app development, simulated environments, augmented realities, and so much more.

Paper Prototyping Studio & Graduate Lounge

At the paper prototyping studio and graduate lounge in Fuller A25, IMGD students can conduct meetings around large conference tables, construct paper prototypes, and even play games with other students on TV screens—for research purposes only, of course! Like our other IMGD labs, the paper prototyping studio and graduate lounge is accessible to students with keycards 24/7.

The program announcement limits the number of submissions from our institution. Who should I contact?
Do I submit my proposal through Fastlane, Research.gov or grants.gov?

We recommend that you submit NSF proposals through Fastlane.  NIH, DoD, Dept of Ed proposals are usually submitted through grants.gov.  Some agencies have their own systems for submission.   OSP preaward will help you identify the correct submission system. 

When do I need to have my final proposal ready?

Professor Emmanuel Agu has also been a very active patenter.  Hear him talk about some of his patents and inventions, including a wound image analysis app and Algogait, which is a Driving Under the Influence prevention tool that utilizes smartphone sensing.  Professor Agu also discusses the importance of starting conversations with the Office of Technology Commercialization early if you think you have something patentable.

MA Public School Districts

We have conducted in-school PD with the following MA public school districts...

  • Amherst-Pelham Regional School District
  • Ashburnham Westminster Regional School District
  • Ayer-Shirley Regional School District
  • Belchertown Public Schools
  • Concord School District
  • Douglas Public Schools
  • Dudley-Charlton Regional School District
  • Fitchburg Public Schools
  • Leominster Public Schools
  • Lexington Public Schools
  • Malborough Public Schools
  • Melrose Public Schools
  • Mendon-Upton Regional School District
  • Millbury Public Schools
  • Northbridge Public Schools
  • North Brookfield Public Schools
  • Pentucket Regional School District
  • Quabbin Regional School District
  • Quincy Public Schools
  • Springfield Public Schools
  • Wachusett Regional School District
  • Wayland Public Schools
  • Worcester Head Start
  • Worcester Public Schools 

Managing your Award


Please reach out to your Post-Award contact to inquire about the status of your agreement. There may be negotiations with the sponsor or compliance issues such as COI, Human Subjects, etc. that we are actively working to resolve.   


Changes to personnel typically require prior approval from the sponsor. Each sponsor is different in the level of detail they require to submit such a request (e.g. biosketch, C&P, a revised budget, etc.). All changes in PI and/or other Key Personnel on your award should be reviewed with your OSP Post-Award contact, they will assist you in navigating the different sponsor requirements.

How do I change my effort on my award? / Do I have to tell the sponsor if I need to change my effort?

A significant reduction in effort (25% or more) for the PI or other key personnel usually requires prior sponsor approval. Reduction includes an absence or disengagement from the project for an extended period of time of 3 months or more. The sponsor will typically require a justification outlining the change, why it is necessary and/or the impact to the project.

Please contact your Post-Award contact who will assist you with any budgetary or scope changes that result from the reduction of effort.

Finance Questions

STEM Activities

These resources were developed by the STEM Education Center for Massachusetts STEM Week  2019, and include a short opening bridge design activity (one lesson or shorter), a 2-lesson STEM challenge related to properties of materials, and a full week STEM project about natural disasters. 

What is STEM Education? 
Short Bridge Design Challenge (one lesson or less)
Project Transport, Help a Friend in Need (2-lesson project)
Protecting the Community from Natural Hazards (full week STEM project)

If you use these curricular resources, we’d love to hear from you about your experience and how we might make improvements. Please contact Donna Taylor to let us know about your classroom experience.

If my grant hasn’t been set up and I want to start charging on it, what do I do?

Please reach out to your Post-Award contact to inquire about the status of your award. There may be negotiations with the sponsor or compliance issues such as COI, Human Subjects, etc. that we are actively working to resolve.

Can I charge (laptops, event costs, food) on my grant?

Please see the chart of allowable and unallowable costs here.

Game Jams

Think you have what it takes to make an awesome game in 48 hours? Maybe not. But come join in the fun anyway! IGDA frequently hosts weekend student-run game jams that are open to all. It’s a great opportunity to hone your game development skills, connect with other student developers, and come out of it all with a potential portfolio piece.

The Call of Karen

The Call of Karen is a PC simulation comedy game about a 1950s suburban housewife whose home is invaded by Cthulhu. The player controls the titular housewife, Karen, who is trapped in an unhappy marriage taking care of an ungrateful child, and must keep up appearances in the face of a home gone mad.

Glucose Diabetes Simulation

This project is for the telemedicine non-profit Glucose Trail, made in an effort to educate people about the blood sugar of people with diabetes. The team conducted research about diabetes and how telemedicine may impact a patient in a positive way to encourage and motivate a lifestyle change.


Who can submit my report?

Who is Gompei's Goat Cheese?

Gompei's Goat Cheese is a team of dedicated students who volunteer their time for this non-profit business because they believe in the good that it can bring. In 2018, we donated $2500 to the IQP scholarship program to help give more students access to the unique opportunities that WPI offers. Our team is constantly growing and evolving and is always looking for new, innovative ways to help put the Gompei’s Goat Cheese mission into practice.

I am confused about the new requirements for the current and pending support file and what I need to report on the form. Where can I find more information? Why can't OSP create this form for me?

Due to the additional disclosures now required for NSF Current and Pending and NIH Other Support documents, the Office of Sponsored Programs will no longer be able to provide these documents for faculty as we do not have access to the additional information now required. You are able to access reports on your sponsored research activity in InfoEd. A synopsis of the information now required is given below, with additional links to the sponsors’ relevant webpages.


NIH Other Support: NIH requires disclosure of all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at WPI. Resources to be disclosed as “Other Support” may include grants, contracts, and cooperative agreements (regardless of the legal recipient), as well as non-WPI appointments / positions and in-kind resources provided by non-WPI entities that are not freely available to other researchers (e.g., laboratory equipment, research materials, lab personnel, etc.). 21-073, 21-110

NSF Current and Pending support: NSF requires disclosure of all resources made available to an individual in support of and/or related to all of his/her research efforts, regardless of whether or not they have monetary value. Current and pending support also includes in-kind contributions (such as office/laboratory space, equipment, supplies, employees, students. In-kind contributions not intended for use on the project/proposal being proposed also must be reported. Current and pending support information must be provided for this project, for ongoing projects, and for any proposals currently under consideration from whatever source, irrespective of whether such support is provided through the proposing organization or is provided directly to the individual. Disclosure Table, FAQ’s, PAPPG

It is the responsibility of each faculty to provide the most accurate information for these documents. We encourage you to maintain an active SciENcv profile for this information. We also encourage you to review this training powerpoint for more information.


WPI Policies

Do I need cost share approval for my own Academic Year time?

schools visited 

What is allocation of credit? Why does it matter?

“I think some of the rationale why other organizations should partner with WPI is straightforward. There's a talent pipeline, there’s research collaboration, but I also think all companies want an advantage and usually innovation can lead to that advantage. We see great promise in partnering with WPI to speed our innovation process and when Boston Scientific speeds its innovation process, patients gain.” 

Edward Mackey ‘85 
EVP of Global Operations for Boston Scientific 

Can I get paid for three months during the summer?

As per WPI policy this must be approved by the Provost.

What is a PRF (Proposal Routing Form) and why do I have to sign it?

A proposal routing form (PRF) is an internal tracking document which is created for each proposal submission. It is a written record of the allocation of credit between the key personnel team and also provides a PI conflict of interest certification. Additionally, it documents if there is any cost share. The pre-award team creates this for you in AdobeSign at the time you submit your NOI. It must be signed by the PI, Department Head, and Dean and then returned to OSP 5 business days before the proposal deadline, or your proposal will not be submitted (starting 1/1/2022).

I noticed there are a few different overhead rates in the F&A agreement. What is the difference between each one? How do I use a lower overhead rate? What if the sponsor mandates a different overhead rate than one of the posted ones?

WPI has several different negotiated rates. 53.77% is the full overhead rate used for on-campus, research activities. It is likely that your proposal falls into this category.

If a sponsor mandates using a specific overhead rate, we will use that in the budget. This happens most commonly with foundation proposals.

Other rates include a 26% off-campus rate, which is used when the activities of the grant are conducted completely off-campus (such as a study-abroad site).

“Instruction” (45.75%) and “Other Research Activity” (36.84%) are used by OSP on a case-by-case basis if the PI feels their proposal does not fall within the scope of "research activities".

Is overhead taken on subawards? Isn’t that charging overhead on the proposal twice?

Yes, the overhead rate is applied to the first $25,000 of a subaward per our federally negotiated overhead agreement with ONR. This is because WPI, as an institution, is managing and facilitating the subaward. This requires institutional resources to administer.

Music Professor Hopes Listeners Will Hear Life on Exoplanets Through His First Album 

David Ibbett, adjunct teaching professor of Arts & Sciences, gave us a preview of his first album, Octave of Light, which narrates the stories of exoplanets—planets that orbit a star outside of our solar system—through composed music.  

Sponsored Research Agreements

1:00 AM

my second timeline for 1:00 am

4th of July

Happy independence day!