Adding an Event

The university calendar is used to add an event or important date to not only the University's master calendar, but also able to display events within your specific department or office. Please note that the University Calendar is intended for WPI-affiliated events only. 

(If you're posting a non-WPI event that is affiliated with and open to the WPI community, create it as an announcement instead.) 

Events listings can be simple with just the facts or more robust with content and photos and/or graphics. Once your event has been scheduled or your deadline determined, your next step should always be to add it to the University Calendar. 

Before adding your event, please use the Search box on the website to see if your event has already been added by someone else. This will help avoid duplicate events and minimize confusion for our audience.  

Examples of calendar events include: 

• Colloquium or seminar 
• Conference, symposium, or workshop 
• Campus event 
• Reception or dinner on campus 
• Final deadlines (for applications, nominations, add/drop, housing registration, etc.)  
• First or last day of an event (Note: Calendar items longer than 5 days will no longer be accepted into the Drupal system.)  

What is NOT a calendar event? 

• Notices about the timing of an application window for grants, fellowships, competitions, etc. While the final deadline for applying for grant/fellowship/competition could be added as a calendar item, the entire two-month window for applying should not. These types of notices should be added as an announcement. 
• A non-WPI sponsored event that a WPI person is involved with (conference, etc.) is listed as an announcement, not an event (events are WPI sponsored only) 

A few best practice guidelines: 

• Keep the title short (less than 90 characters with spaces if possible), specific, and interesting to make the reader want to learn more. 
• Content must be original (don’t cut and paste from an existing WPI story or external news article) as that is considered duplicate content (for wpi.edu) or copyright infringement (for external content). 
• All University Calendar events must have a location and must include a date and time 
• Think of your audience and the information they will need to take action, whether it’s to RSVP, attend an event, etc. Include those details in the event description. 
• Don’t be afraid to add images and links to the event. 
• Do not post an event and an announcement for the same item. If it has a date or a deadline, it is an event, not an announcement. 

Remember: To be considered for the WPI Today email, your announcement must first be entered into Drupal AND you must select Faculty and/or Staff in the “Audience” layout option and include WPI Today under the “Post to the Website” layout option so it will get automatically pulled into WPI Today. All items entered by noon will be included in the following day’s WPI Today email.