2025 Biweekly Payroll Conversion

As of October 2025, all exempt employees will be paid biweekly instead of monthly. This page outlines the high-level changes they will see and the actions they may need to take. T&I will be hosting individual help sessions starting the week of September 15.

 

What Is Happening, When, and Why

For a variety of operational efficiency reasons, the monthly exempt payroll will change to a biweekly schedule as of October 1, 2025, aligning with the current schedule for student and non-exempt payroll.

 

 

CONTACT
Location: Boynton Hall
Office Location: 2nd floor
Phone: 508-831-4655
Fax: 508-831-5715

Changes During the Transition

New Pay Periods 

Beginning in October, exempt employees will be paid biweekly for two-week pay periods. An updated payroll calendar with pay periods and corresponding pay dates is available during the transition and is described below.

  • The final monthly paycheck will be issued on September 30 for the period of September 1 through 30.
  • The first biweekly paycheck will be issued October 17 and will include pay for the period of Wednesday, October 1 through Friday, October 11. Because the first of October falls midweek, this check will reflect 8 workdays instead of 10. The first two days of the pay period will have been included in the September 30 check.
  • Paychecks received in October cover the periods of October 1 through 11 and October 12 through 25. Pay for the remaining workdays (October 26 through 31) will be included in the next paycheck for the period October 26 through November 8, which will be issued on November 14.

The Division of Talent & Inclusion is managing the majority of changes related to this transition; employees will need only to update any fixed direct deposit or withholding amounts, like additional taxes or retirement contributions. See below.

T&I will reach out to employees individually to ensure appropriate updates are made.

Benefits Deductions 

  • Deductions with amounts set by WPI (i.e., health, dental, vision, FSA, employer contribution to HSA) will be automatically adjusted to meet your 2025 elected amounts. 
  • The employee portion of your benefit premium will be deducted in biweekly amounts for the six paychecks remaining for the calendar year. 
  • Retirement Plan contributions will not change—contributions remain a percentage of salary for each pay period, but these contributions will now be deposited into your retirement account on a more frequent, biweekly schedule.

Employee Actions (If Applicable)  

If you have a fixed dollar amount setting for direct deposit, federal/state tax withholding, voluntary employee HSA, or supplemental retirement, you will need to take action since these deduction amounts need to be authorized by the employee. Your fixed monthly amount will not adjust automatically to a biweekly amount.

You can adjust this yourself or work with T&I.  If you have fixed dollar amount withholdings, you will receive a direct email from T&I with information on your current set-up in Workday along with:

The timing of fixed dollar amount adjustments is important:

  • Changes to 403(b), employee voluntary HSA contributions, or federal and state tax withholding can be made at any time in Workday, selecting a date for the change to take effect.
  • If you make direct deposit changes in Workday before September 26, they will be effective for your last monthly paycheck issued on September 30.  Those changes made between September 26 and October 12 will become effective with the first biweekly paycheck issued on October 17.  

If you do not have any of the above-mentioned fixed dollar amount withholdings, you don’t need to take any action in Workday.

Other things to know 

  • Vacation accrual will now occur biweekly.
  • The process for requesting paid time-off remains unchanged. 

 

 

Support for This Payroll Transition

Individual Help Sessions

Starting the week of September 15, virtual sessions will be available to help employees with:  

Salary Advance

If it would be helpful to you as you adjust your personal budget to this new payroll cadence, you may take advantage of a salary advance.

Between October and December this fall, 2025, employees can request an advance of up to 3% of their annual base salary. The advance would be repaid with no interest through payroll deduction over six months (13 paychecks) or twelve months (26 paychecks) with no interest (January through June 2026 or January through December 2026).

Visit our Salary Advance Request Process page for details and a link to the request form. 

Resources & Tools