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Application process:

  • Eligibility
    • Only sophomores and upperclassmen are eligible to apply for off-campus IQP programs.
    • First-year students can apply only for Humanities and Arts programs, unless they can prove sophomore status (check with the Registrar’s Office.)
    • A student can apply for a global project while on academic warning but they must improve their academic standing at the next review in order to be eligible to participate in the program. Students who are currently on academic warning may apply to the GPP and may be granted provisional placement in the program. Students who receive provisional placement will undergo a review of their academic record at the next academic review period. Students who are back in good academic standing will be permitted placement in the GPP, and students who are on academic probation will no longer be eligible to participate.
      • It is important to note that the application process for the GPP is competitive and that the strength of a student’s academic record is an important consideration when reviewing applicants for any site. The GPP application requires 2 academic references, and students on warning are advised to submit the name of a reference who can speak to how they have responded to the academic difficulties they have encountered and what steps they have taken  to better support their studies at WPI.
    • Students on academic probation are ineligible to apply to the GPP.
  • Judicial Review

    As part of the application process for participation on an off-campus program (IQP, MQP, Exchange, or HUA experience including all WPI-sponsored off-campus travel), students sign a release to permit disclosure of their disciplinary record to our office. For more details on this process, click here: Judicial Record Review

  • Leave of Absence (LOA) and Off-Campus Programs

    The IGSD is notified of all leaves. Our office will confirm readmit status for all students enrolled on an off-campus program by the published deadline for Fall semester and Spring semester leaves. Students must be readmitted by the prep-term for their program, or one term prior to the term away*. This schedule is as follows:

    D, E, and A-term off-campus programs: Must submit readmission paperwork by Spring Semester deadline (Nov 15)

    B and C-term off-campus programs: Must submit readmission paperwork by Fall Semester deadline (July 20)

    Required documentation and details of the readmission process can be found here: https://www.wpi.edu/offices/registrar/policies-procedures/returning-to-wpi.

    If a student has not submitted their readmission paperwork by the published deadline, they will be withdrawn from their off-campus program.

    * Some programs have preparation requirements that begin as many as 2 terms prior to departure. Students should consult with the IGSD if pre-prep term requirements will be affected by a leave of absence (LOA).   

    Please note: Students on a leave of absence (LOA) during an application process cannot apply to off-campus programs. A student’s application(s) will be withdrawn upon confirmation of LOA status. Please contact IGSD upon return to campus to discuss options for off-campus programs.

After acceptance/pre-departure:

  • Academic Preparation

    Preparations for off-campus projects start as early as two terms prior to the term away.

    In order to remain eligible for the program, students must attend all pre-departure orientations, complete online learning modules, submit all paperwork by the deadlines indicated, and successfully complete all preparation courses as required including ID2050, PQP, and/or other supplemental courses.

    IQP Students: Participation in the program will require enrollment in, and successful completion of the preparation course (1/3 unit, ID2050) and pre-qualifying project (1/6 unit, PQP) conducted in the term before you go away.

    We will administratively register you for this preparation course (ID2050).  During the second week of the term, a group registration for the PQP will be done during class. 

    You are required to reduce your course load, if necessary, to allow for the addition of the preparatory courses.

    Students are strongly discouraged from overloading in the preparation term.

    Please Note: Overload fees are assessed by semester, with one free overload credit per semester.  PQP (1/6 unit) and other pre-preparatory requirements count towards this overload credit.  Therefore, if you already overloaded in a semester, additional fees may apply.  (For example if you overloaded in C Term, and then take PQP in D Term, fees will apply.  Please contact the Registrar’s office to confirm overload charges).

    IQP Students: The preparation courses (ID2050 and PQP) for an off-campus project are time-consuming and rigorous. We recommend against taking these courses in addition to three other 1/3 unit courses.  If you choose to overload, we advise you to notify your ID2050 instructor and your Project Center Advisors. If your heavy academic load affects your academic performance in ID2050 and/or PQP this could be grounds for dismissal from the program.  

  • Health Preparation

    It is your responsibility to consider your health requirements in relation to your travel and to understand and evaluate the unique challenges and inherent risks associated with traveling to the country where your program is located. Students are asked to read detailed information on the eProjects program page for my programs, if applicable, the US Department of State website, and the International SOS (ISOS) website. I have also watched the Site Information Session video for my site on eProjects (IQP only).

    WPI is committed to the health, safety, and security of all students who participate in our programs. While off-campus travel can present unique challenges and inherent risks, we believe that careful research and diligent planning are keys to a safe and rewarding experience. WPI utilizes several key resources to evaluate the risks of travel in the countries where we operate, and we urge you to consult these same resources as you consider your placement.  You can also discuss questions and concerns about your travel plans with on-campus resources such as the IGSD, the Student Health Center, the Office of Accessibility Services, and the Student Development and Counseling Center. It is very important that you consider your own health requirements, and that you carefully review the published information concerning housing, transportation, health, safety, and security reviewed on the program page for your program prior to committing to your placement. Before confirming placement, students are required to review the country specific information posted on the US Department of State website for the most up to date notices for travelers. You should review the information in the following sections: Destination Description Entry, Exit and Visa Requirements Safety and Security Local Laws & Special Circumstances.

    Students traveling internationally should also review the country information provided by International SOS (ISOS), our travel assistance provider. You can read more about this resource here: https://www.wpi.edu/student-experience/resources/off-campus-projects/health-safety-security/medical-security-assistance

  • Disability Disclosure

    Students with disabilities are encouraged to disclose their disability to their advisors and instructors at the start of the preparatory term through the accommodation letter process. If you have a documented need that may require onsite arrangements, including, but not limited to, housing or transportation accommodations, you are strongly encouraged to contact IGSD immediately following placement to discuss supports available onsite.

    Academic Accommodations: Students with disabilities who may need academic accommodations as part of the Global Projects Program (GPP) or other off-campus travel are strongly encouraged to speak with instructors and/or project advisors or trip leaders at the start of the prep term to discuss supports they may need to be successful.  Due to the unique nature of project and group-based work, typical academic accommodations as listed on an accommodation letter may not always directly apply to your project experience. However, discussing your learning style, potential accommodation needs, and any questions and/or concerns with your professors and advisors at the start of the program can be an important step to ensuring a positive experience.  To begin the disclosure process and facilitate a conversation with your faculty, you can submit your accommodation letters approved through the Office of Accessibility Services (OAS) student portal. If you need assistance, please contact the OAS.   If you have not previously disclosed a disability to the OAS, but think you may need academic accommodations, we encourage you to begin the intake process as detailed on the OAS website. If you need any assistance through the process, the OAS is available to assist via phone (508-831-4908), (accessibilityservices@wpi.edu), or in person at 124 Daniels Hall.  

    Accommodated Housing and/or Onsite Arrangements: Students with a documented need who may require onsite arrangements, including, but not limited to housing or transportation accommodations are strongly encouraged to contact IGSD immediately following placement to discuss supports available onsite. If disclosure happens closer to departure, we will make our best effort to accommodate, however, accommodations may not be guaranteed. You can contact us via phone (508-831-5547) or email (global@wpi.edu) to set up an appointment.   Please note that there is a difference between documented housing accommodations and housing preferences. If you have not previously disclosed a disability to the ODS, but think you may need accommodations, we encourage you to begin the intake process as detailed on the ODS website. If you need any assistance through the process, the ODS is available to assist via phone (508-831-4908), (accessibilityservices@wpi.edu), or in person at 124 Daniels Hall.

  • Passport and Visa

    It is your responsibility to obtain a valid passport if your are traveling to an international location. It is also your responsibility to determine whether you will require a visa and to obtain a visa prior to traveling.

    All students going to an international project center must have a valid passport. Your passport must be signed, valid for at least six months post travel, and contain at least six blank pages. If you do not yet have a passport, or your passport doesn't meet these requirements, please begin the process of ordering a passport as soon as possible. A visa is an endorsement on a passport indicating that the holder is allowed to enter, leave, or stay for a specified period of time in a country. It is your responsibility to determine whether you will require a visa and to obtain your visa prior to traveling. Students who require a visa to enter a country are encouraged to begin this process prior to the preparatory term; it can take up to 2 months to have a visa processed and a delay will mean a late arrival that can impact the success of your project and overall experience. You may check to see if you need a visa at the website for the nearest Consulate of the country to which you are going or at the following website: http://www.travisa.com/D1H7N0G0A6. We will support the visa application process for some programs where U.S. citizens are required to have a visa. Students who are non-U.S. citizens participating in a program where U.S. citizens are not required to obtain a visa will want to contact us for help facilitating the visa process.  Please contact global@wpi.edu with any visa questions.

  • Site Specific Preparation Requirements

    Preparations for some programs may start as early as two terms prior to your off-campus experience. Pre-prep requirements will be communicated by your project center director and are posted on the site specific program pages on eprojects.wpi.edu

  • Travel Dates

    Students must arrive on or before the posted start date and stay through the posted end date of the program. No student is allowed to leave a site before the official departure date.

    Housing at Residential Project Centers is provided beginning and ending on the dates indicated. Students who plan to arrive earlier or stay later will need to make their own accommodation arrangements outside of those dates.

  • Co-op and Off-Campus Projects

    The standard off-campus IQP prep-term includes ID2050 (1/3 unit) and PQP (1/6 unit) and takes place in the term immediately prior to the off-campus term. This prep term cannot be pursued concurrently with Co-op. ID2050 and PQP require about 15-20 of hours of work outside of course meetings, meeting with your team regularly, and meeting weekly with advisors during regular business hours. Additionally, students must attend all pre-departure orientations, complete online learning modules, and submit all paperwork by the deadlines indicated. Due to the nature of these courses, and the rigorous demands of the work, students must be on campus in the prep term.

    Preparations for off-campus projects may start as early as two terms prior to the term away, during the term before the prep term (called the pre-prep term). Students seeking a Co-op experience concurrent with an off-campus project may petition to take up to 1/6 unit of preparation work, including pre-prep term requirements, while on Co-op. Approval will require sign off from the project center director, project advisor(s), and the IGSD. For questions about this policy please contact Erin Bell, ebell@wpi.edu.

  • Communication

    It is your responsibility to read and respond, when necessary, to all communication related to your program from staff, directors/advisors, or trip leaders.

    You will be added to group email for your program after commitment. Important communication will be sent to this email list, and students are expected to read and respond, when necessary, to all emails. Students are also expected to meet all deadlines for paperwork submission, and complete all pre-departure orientations, including online modules and in-person sessions, as required.

  • Leave of Absence (LOA) and Off-Campus Programs

    The IGSD is notified of all leaves. Our office will confirm readmit status for all students enrolled on an off-campus program by the published deadline for Fall semester and Spring semester leaves. Students must be readmitted by the prep-term for their program, or one term prior to the term away*. This schedule is as follows:

    D, E, and A-term off-campus programs: Must submit readmission paperwork by Spring Semester deadline (Nov 15)

    B and C-term off-campus programs: Must submit readmission paperwork by Fall Semester deadline (July 20)

    Required documentation and details of the readmission process can be found here: https://www.wpi.edu/offices/registrar/policies-procedures/returning-to-wpi.

    If a student has not submitted their readmission paperwork by the published deadline, they will be withdrawn from their off-campus program.

    * Some programs have preparation requirements that begin as many as 2 terms prior to departure. Students should consult with the IGSD if pre-prep term requirements will be affected by a leave of absence (LOA).   

    Please note: Students on a leave of absence (LOA) during an application process cannot apply to off-campus programs. A student’s application(s) will be withdrawn upon confirmation of LOA status. Please contact IGSD upon return to campus to discuss options for off-campus programs.

  • Cancellation

    For details on our cancellation policy, please visit Finances & Cost Estimates.

Project term/on site:

  • Behavioral Expectations
    • All policies governing student behavior, as reflected in the WPI Student Code of Conduct, apply to students during their participation at an off-campus program site. Failure to abide by these policies, either before or during participation in an off-campus program, can result in disciplinary action, up to and including immediate dismissal from the program and from WPI. The authority for adjudicating alleged violations of the WPI Student Code of Conduct while at an off-campus program site lies with a designated WPI representative in accordance with WPI policy.
    • As a WPI student at an off-campus program site, you represent your institution and are expected to behave as an ambassador for WPI. Grounds for dismissal may be found in behavior disruptive to the group or offensive within the host culture, including, but not limited to: inappropriate sexual behavior, criminal behavior, or disruptive, violent, or destructive behavior.
    • Students are responsible for knowing, and complying with all program rules, expectations, and safety guidelines described in the WPI Going Global Handbook for my site and in the required orientations.
    • Students are prohibited from using any recreational drugs or substances, including marijuana, while on a WPI program.
    • WPI reserves the right to dismiss a student, from the program and from WPI for any of the above behaviors or for any other conduct or behavior which causes WPI concern for the safety or well-being of students or others or interferes with the learning objectives of the program.
  • Housing
    • There can be no overnight guests in any accommodations acquired and provided by WPI for use by the Project Center students.
    • Charges for any damages to housing, WPI property on site, the property of our host institutions, or project sponsors will be charged to your WPI account. When responsibility for damages to housing cannot be assigned to an individual student, all students in the housing unit will be charged an equal share of the cost. An official hold will be placed on all records until all payment responsibilities are satisfied.
    • Animals and pets are not permitted in student housing for the Global Projects Program. This includes fish, birds, mammals, and/or any live animals intended for consumption. Students who bring pets or animals into the housing are subject to disciplinary action, and any pet found in residence may be removed by a University official.
  • Communication
    • Students are required to obtain a cell phone with a local number while abroad. If your US cell phone allows, you can purchase a sim card while abroad to place in your US cell phone which will provide you with a local number and allow you to use a local plan. Another option is to purchase a low-cost pay-as-you-go cell phone once on-site.
    • Your local cell phone will be used by your sponsor, advisor, or fellow students to contact you while on-site, and must be able to do so on a local phone number. Communication services that use Wi-Fi, such as WhatsApp, Viber, or Skype may also be used to contact your family while abroad.
    • Students must keep their cell phone charged at all times. It is important to save the phone numbers of your advisors, sponsor, roommates, local emergency numbers, and the IGSD emergency number stored in your phone.
  • Onsite Travel
    • You must always keep the resident faculty advisors informed of your whereabouts. If you plan to travel for fieldwork or for fun during the term, you must give your advisor a written itinerary via the method they request. 
    • The IGSD will notify your emergency contacts if you fail to return from a weekend excursion at the predetermined time. If you are delayed you MUST contact your resident faculty advisor to inform them that you are safe.
    • You and your family should also understand that while WPI encourages you to travel during your free time, the university can take no responsibility for your safety during independent travel. You must inform your advisor of all travel plans and when you should be expected back on site.
    • You may not take vacation days off from your project work, even if you have the permission of your project mentor/sponsor. If you have an urgent family or academic or job-related need to travel away from the project site on a project work day, consult with the faculty member in residence before making any travel plans.
  • Transportation

    WPI students are prohibited from driving vehicles while participating at our overseas project centers, including Puerto Rico. This includes no driving of rented or personal vehicles during project or recreational time for the duration of the program.

  • Overload with Project

    The project term is worth 9 credit hours (1 unit) of undergraduate coursework, or a full-time load. Because of the expectations on workload, students will not be approved to overload during the project term for IQP, and MQP students may only overload during the project term with the electronic permission of their project advisor(s).