- Only sophomores and upperclassmen are eligible to apply for off-campus IQP programs.
- First-year students can apply only for Humanities and Arts programs, unless they can prove sophomore status (check with the Registrar’s Office.)
- A student can apply for a global project while on academic warning but they must improve their academic standing at the next review in order to be eligible to participate in the program. Students wh o are currently on academic warning may apply to the GPP and may be granted provisional placement in the program. Students who receive provisional placement will undergo a review of their academic record at the next academic review period. Students who are back in good academic standing will be permitted placement in the GPP, and students who are on academic probation will no longer be eligible to participate.
- It is important to note that the application process for the GPP is competitive and that the strength of a student’s academic record is an important consideration when reviewing applicants for any site. The GPP application requires 2 academic references, and students on warning are advised to submit the name of a reference who can speak to how they have responded to the academic difficulties they have encountered and what steps they have taken to better support their studies at WPI.
- Students on academic probation are ineligible to apply to the GPP.
As part of the application process for participation in the global projects program (IQP, MQP, Exchange, or HUA Experience including all ISRPs), students sign a release to permit disclosure of their disciplinary record to IGSD. For more details on this process, click here: Judicial Record Review
Preparation Course Policy
Participation in the program will require enrollment in, and successful completion of the preparation course (1/3 unit, ID2050) and pre-qualifying project (1/6 unit, PQP) conducted in the term before departure, for applicable programs. For IQP students, the IGSD will administratively register students for this preparation course (ID2050). During the second week of the term, a group registration for the PQP will be done during class.
Students are required to reduce their course load, if necessary, to allow for the addition of the preparatory courses. Students are strongly discouraged from overloading in the preparation term.
The preparation courses (ID2050 and PQP) for an off-campus project are time-consuming and rigorous. We recommend against taking these courses in addition to three other 1/3 unit courses. If students choose to overload, we advise you to notify your ID2050 instructor and your Project Center Advisors. If a student’s heavy academic load affects their academic performance in ID2050 and/or PQP this could be grounds for dismissal from the program.
If you choose to overload, you may be subject to overload fees. Overload fees are assessed by semester, with one free overload (1/3 unit) per semester. The PQP (1/6 unit) counts towards this overload credit. Therefore, if you already overloaded in a semester, additional fees may apply. (For example if you overloaded in C Term, and then take PQP in D Term, fees will apply. Please contact the Registrar’s office to confirm overload charges).
Preparations for off-campus projects start as early as two terms prior to the term away. In order to remain eligible for the program, students must attend all pre-departure orientations, complete online learning modules, submit all paperwork by the deadlines indicated, and successfully complete all preparation courses including ID2050, PQP, and supplemental courses.
Health Preparation Policy
WPI is committed to the health, safety, and security of all students who participate in our programs. While off-campus travel can present unique challenges and inherent risks, we believe that careful research and diligent planning are keys to a safe and rewarding experience. WPI utilizes several key resources to evaluate the risks of travel in the countries where we operate, and we urge you to consult these same resources as you consider your placement. You can also discuss questions and concerns about your travel plans with on-campus resources such as the IGSD, the Student Health Center, the Office of Disability Services, and the Student Development and Counseling Center. It is very important that you consider your own health requirements, and that you carefully review the published information concerning housing, transportation, health, safety, and security reviewed on the program page for your program prior to committing to your placement. Before confirming placement, students are required to review the country specific information posted on the US Department of State website for the most up to date notices for travelers. You should review the information in the following sections: Destination Description Entry, Exit and Visa Requirements Safety and Security Local Laws & Special Circumstances Health.
Travel and Transportation
Students traveling internationally should also review the country information provided by International SOS (ISOS), our travel assistance provider. Instructions for accessing this resource are found in eProjects.
Students with disabilities who may need academic accommodations as part of the Global Projects Program (GPP) are strongly encouraged to speak with ID2050 instructors and / or project advisors at the start of the prep term to discuss supports they may need to be successful. Due to the unique nature of project and group-based work, typical academic accommodations as listed on an accommodation letter may not always directly apply to your project experience. However, discussing your learning style, potential accommodation needs, and any questions and/or concerns with your professors and advisors at the start of the program can be an important step to insuring a positive project experience. To begin the disclosure process and facilitate a conversation with your faculty, you can submit your accommodation letters approved through the Office of Disability Services (ODS) student portal. If you need assistance, please contact the ODS. If you have not previously disclosed a disability to the ODS, but think you may need academic accommodations, we encourage you to begin the intake process as detailed on the ODS website. If you need any assistance through the process, the ODS is available to assist via phone (508-831-4908), (email@example.com), or in person at 124 Daniels Hall.
Accommodated Housing and/or Onsite Arrangements:
Students with a documented need who may require onsite arrangements, including, but not limited to housing or transportation accommodations are strongly encouraged to contact IGSD immediately following placement to discuss supports available onsite. If disclosure happens closer to departure, we will make our best effort to accommodate, however, accommodations may not be guaranteed. You can contact IGSD via phone (508-831-4804) or email (firstname.lastname@example.org) to set up an appointment. Please note that there is a difference between documented housing accommodations and housing preferences. If you have not previously disclosed a disability to the ODS, but think you may need accommodations, we encourage you to begin the intake process as detailed on the ODS website. If you need any assistance through the process, the ODS is available to assist via phone (508-831-4908), (email@example.com), or in person at 124 Daniels Hall.
Passport and Visa
All students going to an international project center must have a valid passport. Your passport must be signed, valid for at least six months post travel, and contain at least six blank pages. If you do not yet have a passport, or your passport doesn't meet these requirements, please begin the process of ordering a passport as soon as possible. A visa is an endorsement on a passport indicating that the holder is allowed to enter, leave, or stay for a specified period of time in a country. It is your responsibility to determine whether you will require a visa and to obtain your visa prior to traveling. Students who require a visa to enter a country are encouraged to begin this process prior to the preparatory term; it can take up to 2 months to have a visa processed and a delay will mean a late arrival that can impact the success of your project and overall experience. You may check to see if you need a visa at the website for the nearest Consulate of the country to which you are going or at the following website: http://www.travisa.com/D1H7N0G0A6. The IGSD will support the visa application process for some programs where U.S. citizens are required to have a visa. Students who are non-U.S. citizens participating in a program where U.S. citizens are not required to obtain a visa will want to contact the IGSD for help facilitating the visa process. Please contact Candace Ruta (firstname.lastname@example.org) with any visa questions.
Site Specific Preparation Requirements
Preparations for some programs may start as early as two terms prior to your off-campus experience. A list of pre-prep requirements can be found below. Please read the details of this requirement carefully and consider the commitment in relation to your other course commitments for your pre-prep term.
2019-2020 Pre-Prep Requirements for Global Projects Programs:
Travel Date Policy
Students must arrive on or before the posted start date and stay through the posted end date of the program. No student is allowed to leave a site before the official departure date.
Housing at Residential Project Centers is provided beginning and ending on the dates indicated. Students who plan to arrive earlier or stay later will need to make their own accommodation arrangements outside of those dates.
Policy for On-Campus Housing While Off Campus
If you have contracted for WPI on-campus housing for when you are away, and are not in Term Housing (see below), you are still financially responsible for fulfilling that contract. In other words, you may have to pay for housing in both places if you have already signed a contract with WPI Residential Services.
Term Housing for On-Campus Housing
At this time, WPI is piloting a limited number of Term Housing options. Term Housing will be in WPI’s Residential Houses. Students will reside in the house during terms not on project, completely move out of the house during the term away (including all belongings), and not be charged for housing for the term they are not at WPI. Please refer to the Housing Selection Timeline on the Residential Services website for deadlines and contact Residential Services if you are interested in applying for a space in Term Housing.
- All policies governing acceptable behavior as printed in The Policies section of The Campus Planner & Resource Guide apply to participants at an off-campus program site. The authority for adjudicating alleged violations of the WPI Code of Conduct (Appendix A) while at an off-campus program site lies with the on-site WPI representative in accordance with basic due process. See Appendix A for the full policy.
- As a WPI student at an off-campus program site, you represent your institution and your country and will behave as an ambassador for both. Grounds for dismissal may also be found in behavior disruptive to the group as a whole, or offensive to the host culture, including, but not limited to: disruptive sexual behavior, or disruptive, violent, or destructive behavior in student housing.
- If you are dismissed from a program for any reason, you will not receive a refund of any costs involved and will be subject to charges for any unrecoverable housing costs or program expenses advanced on your behalf.
- There can be no overnight guests in any accommodations acquired and provided by WPI for use by the Project Center students.
- Charges for any damages to housing, WPI property on site, the property of our host institutions, or project sponsors will be charged to your WPI account. When responsibility for damages to housing cannot be assigned to an individual student, all students in the housing unit will be charged an equal share of the cost. An official hold will be placed on all records until all payment responsibilities are satisfied.
- Animals and pets are not permitted in student housing for the Global Projects Program. This includes fish, birds, mammals, and/or any live animals intended for consumption. Students who bring pets or animals into the housing are subject to disciplinary action, and any pet found in residence may be removed by a University official.
- Students are required to obtain a cell phone with a local number while abroad. If your US cell phone allows, you can purchase a sim card while abroad to place in your US cell phone which will provide you with a local number and allow you to use a local plan. Another option is to purchase a low-cost pay-as-you-go cell phone once on-site.
- Your local cell phone will be used by your sponsor, advisor, or fellow students to contact you while on-site, and must be able to do so on a local phone number. Communication services that use Wi-Fi, such as WhatsApp, Viber, or Skype may also be used to contact your family while abroad.
- Students must keep their cell phone charged at all times. It is important to save the phone numbers of your advisors, sponsor, roommates, local emergency numbers, and the IGSD emergency number stored in your phone.
- You must always keep the resident faculty advisors informed of your whereabouts. If you plan to travel for fieldwork or for fun during the term, you must give your advisor a written itinerary via the method they request. See the Onsite Travel Form in Appendix G for more information.
- The IGSD will notify your emergency contacts if you fail to return from a weekend excursion at the predetermined time. If you are delayed you MUST contact your resident faculty advisor to inform them that you are safe.
- You and your family should also understand that while WPI encourages you to travel during your free time, the university can take no responsibility for your safety during independent travel. You must inform your advisor of all travel plans and when you should be expected back on site.
- You may not take vacation days off from your project work, even if you have the permission of your project mentor/sponsor. If you have an urgent family or academic or job-related need to travel away from the project site on a project work day, consult with the faculty member in residence before making any travel plans.
WPI students are prohibited from driving vehicles while participating at our overseas project centers, including Puerto Rico. This includes no driving of rented or personal vehicles during project or recreational time for the duration of the program.